2024-25 Transportation Manager

Job Description: Transportation Manager

SUMMARY:

Position : Transportation Manager

Description : The purposes of the position are supporting the educational program with specific responsibilities for overseeing the transportation programs and services; providing information and serving as a resource to others; achieving defined objectives by planning, evaluating, developing, implementing, and maintaining services in compliance with established guidelines; and serving as a member of the leadership team.

Reports to : Superintendent

Department : Transportation

Job type : Full-time

Classification : Exempt

Calendar Type : 11 Month (Calendar 2)

QUALIFICATIONS:

• Bachelor's degree from an accredited college or university.
• Minimum three years of related job experience
• Commercial Driver's License (CDL) with endorsement for Passenger Vehicles and School Bus
• Missouri School Bus Driver-Trainer Certification
• DOT Certified Substance Supervisory Training - preferred
• Required Testing: Pre-employment Drug Screening and Pre-employment Physical Exam
• Clearances: Criminal Justice Fingerprint/Background and Motor Vehicle Record Clearance
• Continuing Educ. / Training: Ability to complete eight hours of Training for Bus Drivers per year Annual Physical; Random Drug and Alcohol Testing

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Assesses incidents, complaints, and/or accidents for the purpose of reaching and/or recommending a resolution.
• Assists the Superintendent in determining the closing of schools due to inclement weather for the purpose of ensuring student safety.
• Collaborates with internal and external personnel (e.g., other administrators, auditors, public agencies, community members, etc.) to implement and/or maintain services and programs.
• Compiles data from a wide variety of sources (e.g., investigating complaints, transportation budget/expenditures, payroll, student counts, mileage records, etc.) to analyze issues, ensure compliance with organization policies and procedures, monitor program components, and/or prepare reports.
• Conducts accident investigations (e.g., reviews events, prepares and submits accident reports, etc.) for the purpose of complying with legal requirements and insurance carrier procedures.
• Coordinates student transportation activities with school officials, department heads, and other interested groups or individuals for the purpose of ensuring that school transportation needs are met.
• Develops and implements the transportation budget to achieve the department's overall objectives and maximize the use of funds.
• Directs department operations, service maintenance, and the implementation of new programs and/or processes to provide services within established timeframes and in compliance with related requirements.
• Facilitates meetings and workshops (e.g., safety meetings) to identify issues, develop recommendations, support other staff, and serve as a District representative.
• Monitors budget allocations, expenditures, fund balances, and related financial activities to ensure that allocations are accurate, revenues are recorded, expenses are within budget limits, and fiscal practices are followed.
• Participates in meetings, workshops, and seminars for the purpose of conveying and/or gathering information required to perform functions.
• Performs personnel functions (e.g., recruiting, interviewing, hiring, training, scheduling, supervising, evaluating, etc.) to maintain necessary staffing, enhance staff productivity, and ensure necessary department/program outcomes are achieved.
• Prepares a wide variety of materials (e.g., maps, transportation budget input, route report, state reporting, mileage, student counts, etc.) to document activities and issues, meet compliance requirements, provide audit references, and/or provide supporting materials for requested actions.
• Provides job-related training opportunities for drivers, bus aides, and /or mechanics (e.g., driver training, etc.) for the purpose of ensuring their job success and compliance with legal mandates.
• Researches a variety of topics (e.g., new bus routes, bus schedules, new equipment/materials, bus policies, etc.) to develop new programs/services, ensure program compliance with established requirements, secure general information, and/or respond to requests.
• Responds to various inquiries to identify the relevant issues and recommend or implement a plan of action that will efficiently resolve the issue.
• Schedules all bus routes for the purpose of directing transportation services in an efficient, safe and timely manner.
• Schedules regular inspections, maintenance, and servicing of all vehicles and buses to ensure compliance with mandated requirements.
• Serves as a liaison between parents and bus drivers, providing and/or gathering information and fostering positive relationships.
• Responds to emergencies, including after-hours.
• Operate a school bus.
• Performs other duties as assigned

SKILLS AND ABILITIES:

• Ability to communicate effectively in both written and oral forms with all levels of management, both internal and external to the district.
• Ability to establish and maintain effective internal and external working relationships to the
• Ability to use computer including software, the database used by the district, spreadsheet, and word processing software, calculator, copy machine, and telephone.
• Ability to use effective interview techniques, effective public speaking skills, and problem-solving skills
• Skill-based competencies required to satisfactorily perform the job functions include operating standard office equipment, including utilizing pertinent software applications; planning and managing projects; budgeting and financial management; and developing effective working relationships.
• Knowledge-based competencies required to perform the job functions satisfactorily include state and federal guidelines related to school transportation, personnel processes, pertinent codes, policies, regulations, and/or laws, the education code, and budget management and accounting.
• Ability-based competencies required to perform the job functions satisfactorily include communicating with parents, school personnel, and staff; meeting deadlines and schedules; working as part of a team; being flexible to changing conditions; making quick and accurate decisions; dealing with frequent interruptions and changing priorities; and maintaining confidentiality.

WORK ENVIRONMENT AND PHYSICAL REQUIREMENTS:

• Occasional lifting of 50 pounds or more may be required.
• Work indoors and outdoors.
• Walk/stand/sit/bend for extended periods.
• Nights and weekend activities will be required.
• Occasional travel for training, oversight of external transportation services, and emergency response coordination.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements, physical demands, work conditions and environment listed above are representative of the knowledge, skills and abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.