Executive Assistant

EXECUTIVE ASSISTANT

JOB DESCRIPTION: Singleton Schreiber, LLP, is seeking an organized, proactive, and detail-oriented, candidate to join our team.

SALARY AND BENEFITS:

$70,000-$90,000

Actual salaries will vary and will be based on various factors, such as location, skills, experience, and qualification for the role.

Singleton Schreiber, LLP offers a competitive compensation and benefits package including employer paid health, dental, and vision plans, childcare reimbursement, a transportation reimbursement program, paid parental leave, and a 401k.

DUTIES & RESPONSIBILITIES:

• Case Management:
  • Opening and maintaining files in Filevine for existing and incoming cases.
  • Filing cases.
• Memberships: Manage membership dues, multi-state bar licensing, MCLE log and seminar registrations for attorneys.
• Meeting Preparation: Ensure executive is prepared for all meetings and interactions throughout the day; collect, research, and prepare all briefing materials and follow-up after each to schedule or coordinate any immediate takeaways.
• Meeting Scheduling: Coordinate and schedule Zoom and Teams calls with clients and other parties.
• Collaboration: Effectively communicate and collaborate with organization leaders and department managers to create smooth and efficient workflows for the attorneys.
• Communication: Facilitate internal corporate communication and personal communication with vendors and associates as needed.
• Professionalism: Remain neutral and extremely professional in presence with a strong customer service focus and high level of discretion with confidential information.
• Resilience: Thrive in a fast-paced, deadline-driven environment, remaining resilient, resourceful, and solution-oriented.
• Other Duties: Perform other duties and responsibilities as assigned.

QUALIFICATIONS AND REQUIREMENTS:

• Candidates must possess a paralegal certificate or meet the Bus. & Prof. Code § 6450 requirements.
• 5+ years of experience in a law firm setting.
• Proficient in Microsoft 365 products such as Outlook, Word, Excel, PowerPoint, Teams, etc.
• Exceptional organizational skills with an ability to think proactively and prioritize work.
• Excellent verbal and written communication skills.
• Excellent ability to exercise discretion and confidentiality with sensitive company information.
• Excellent interpersonal and customer service skills.

NONDISCRIMINATION STATEMENT: Singleton Schreiber, LLP is an equal opportunity employer. Selection of candidates will be based solely on merit without regard to race, color, religion, religious creed (including religious dress and religious grooming), sex (including pregnancy, perceived pregnancy, childbirth, breastfeeding, or related medical conditions), gender, gender identity (including transgender identity and transitioning), gender expression and sex stereotyping, national origin, ancestry, citizenship, age, physical or mental disability, legally protected medical condition or information (including genetic information), family care or medical leave status, military caregiver status, military status, veteran status, marital status, domestic partner status, sexual orientation, status as a victim of domestic violence, sexual assault or stalking, enrollment in a public assistance program, engaging in protected communications regarding employee wages, requesting a reasonable accommodation on the basis of disability or bona fide religious belief or practice, or any other basis protected by local, state, or federal laws.