Property Accounting Clerk

About Us:

Shin Yen is a premier commercial real estate company with an extensive retail properties portfolio in diverse regions. Our unwavering commitment to delivering outstanding services in property management, asset management, and investment management has fueled our active expansion. In line with our growth, we are actively looking for experienced, detail-oriented individuals to join our team and contribute to our continued success.

Job Overview:

We are seeking a detail-oriented and motivated individual to join our team as a Property Accounting Clerk. The successful candidate will provide crucial support in two main accounting functions. The two main functions are accounts receivable and accounts payable in Yardi. Yardi is our accounting system supporting property management and asset management. This role is an excellent opportunity for someone looking to build a career in accounting and gain hands-on experience in a dynamic property management environment.

Key Responsibilities:

• Yardi Accounts Receivables:

o Process bank desktop deposits.

o Record tenant payments.

o Maintain tenant ledgers.

o Upload tenant documents.

o Print Accounts Receivables monthly reports.

o Record tenant approved adjustments.

o Assist tracking tenant payments.

o Assist in Accounts Receivables projects as needed.

• Yardi Accounts Payables:

o Create vendor files.

▪ Procure IRS W-9.

▪ Procure Certificate of Insurance (COI).

▪ Monitor COI expiration dates.

o Process vendor invoices.

▪ Procure invoice approvals.

▪ Record invoice.

▪ Generate check.

o Process vendor autopay payments.

▪ Download autopay statements.

▪ Record autopay transactions.

• Yardi Accounts Payables (continued):

o Process wires and ACHs.

▪ Record vendor ACH (Automated Clearing House) payments.

▪ Record vendor wire payments.

o Process manual checks as needed.

▪ Record manual checks.

o Assist in Accounts Payables projects as needed.

• Annual Vendor IRS 1099:

o Support the accounting team by verifying and processing 1099 annually.

o Support the accounting team by verifying and procuring W-9s where needed.

• General Administrative Support:

o Help by monitoring bank account balances to ensure funds are available for all payables.

o Help by monitoring tenant payments to ensure timely collections.

o Support workers comp audit, payroll taxes, and health insurance billing inquiries.

o Provide administrative support to the accounting team, including answering phone calls and emails, filing and other projects as they arise.

• Corporate Payments:

o Calculate management fees (print report, get approval, and write checks).

• Corporate administrative support:

o Support different departments via teamwork.

• Cash Management:

o Assist in reconciling and balancing operating cash accounts.

o Assist in reconciling and balancing money market accounts.

Qualifications:

• System’s Requirement: Yardi Voyager 7 or above.

• A certificate or degree in accounting is preferred.

• 3-6 years of experience in accounts payable and accounts receivable is a must.

• Yardi knowledge in accounts payable and accounts receivable is a must.

• Experience using desktop bank deposits is a plus.

• Experience working in property management is a plus.

• Strong written and verbal communication skills with an ability to communicate effectively is important.

• Excellent organizational and time management skills, with strong attention to detail.

• Ability to work independently and to collaborate effectively with cross-functional teams.