Full Charge Bookkeeper/Office Manager

Luxury retailer which works extensively  with interior decorators and upscale clients is seeking an enthusiastic and well organized Office Administrator & Bookkeeper to join their team. This position includes a variety of tasks that will keep you highly engaged from 9:30 to 5:00, Monday through Friday, no evenings or weekends! Your days will be spent working with finances, processing paperwork, using your creative side, supporting management and the sales team, in a cozy, upscale environment. The ideal candidate should enjoy accounting, managing cash flow, creative projects, endless administration tasks, and being adaptable when needed. If this sounds inviting, we want to hear from you.

Office Administrative Duties and Responsibilities:

• Maintain & update vendor and client contact information, daily
• Manage social media (Instagram, Facebook etc.) and company website
• Maintain extensive catalog& pricelist library
• Purchase & maintain stock levels of office supplies
• Manage annual compliances with merchant services, cloud backup, website/domain, etc.
• Manage technology alliances– IT Support, website &email, internet, printers, etc.
• Provide (marketing/technology) support for mailing list, website and advertising
• Other basic clerical duties – maintaining company files, archive, etc.
• Oversee mail deliveries, packages, and couriers
• Light phone duties
• Various ad-hoc projects, reports and tasks
• Annual Inventory

Bookkeeping Duties and Responsibilities:

• Process daily sales & provide daily financial reports
• Issue Refunds & Credit Memos
• Process vendor invoices matching POs & packing slips
• Process company purchases via company credit card
• AP check runs, cash management & petty cash
• Process weekly payroll& payroll taxes
• Light HR Responsibilities
• W-9, W-2, 1099
• Process monthly & annual reports and taxes
• Monthly reconciliation of cash & GL accounts
• Monthly & Year end tax prep for CPA firm
• Annual Inventory

Requirements and Qualifications

• Associates degree or higher preferred(related field)
• Proficiency in QuickBooks, Excel, Adobe, Word & Outlook
• Office Admin experience – 3+ years
• Bookkeeping/Accounting experience – 3+ years(QuickBooks required)
• Payroll, set-up, taxes, compliance – 3+ years
• Sales Tax compliance & reporting
• Strong AP, reconciliation, and analytical skills
• Clear understanding of chart of accounts, GL & JE
• Excellent written and verbal communication skills
• Highly organized multitasker who can shift gears quickly in a fast-paced environment
• Retail experience a plus
• Confidentiality

Compensation:

• Competitive Hourly Salary, based on experience
• 37.5 hours per week
• Some flexibility
• Generous employee store discount

Send resume to: Samantha McWilliams: info@harperjobs.com