Director of Administration

Peoria Tribe of Indians of Oklahoma

Job Description

Equal Employment Opportunity Statement

The Peoria Tribe of Indians of Oklahoma does not discriminate on the basis of race, color, national origin, sex, religion, age, disability, or any other protected status in employment. Individuals of Indian ancestry and Veterans will be given preference by law in initial employment or re-employment.

Position Purpose:

As the Director of Administration, you will play a crucial role in overseeing and managing the administrative functions of the organization. You will be responsible for developing and implementing administrative policies, procedures, and systems to ensure smooth operations across all departments. Your leadership will be instrumental in optimizing efficiency, productivity, and communication within the organization.

Responsibilities/Duties/Functions/Tasks

Nothing in this specification restricts management's rights to assign or reassign duties and responsibilities to this job at any time.

• Develop and implement administrative policies and procedures and follow existing policies and procedures.

• Manage office operations and procedures.

• Supervise administrative and program staff and allocate responsibilities.

• Ensure compliance with Tribal standards.

• Ensure compliance with Tribal regulations and legal requirements.

• Coordinate office activities and operations to secure efficiency and compliance with Tribal policies.

• Manage schedules and deadlines.

• Maintain organized filing systems of paper and electronic documents.

• Maintain a safe and secure working environment.

• Assist in coordinating with attorneys and officials of the Department, other government agencies, and interested parties to provide guidance and advice to ensure compliance with statutory, regulatory and policy requirements.

• Assist in maintaining liaison with federally recognized tribes, and work with the appropriate federal, tribal, state, and local officials, professional associations, and public interest groups.

• Develop, coordinate, and execute special projects as assigned.

• Other duties as assigned.

Requirements

Education and Experience:

• Proven work experience as a Director of Administration or similar role
• Solid knowledge of office procedures
• Strong organizational skills with a problem-solving attitude
• Excellent written and verbal communication skills
• Bachelor's degree in Business Administration or relevant field; Master's degree is preferred
• Demonstrated leadership abilities with a focus on team building and collaboration.
• Proficiency in MS Office (MS Excel and MS Outlook, in particular)
• Manage schedules and deadlines.
• A keen eye for detail and the ability to prioritize tasks effectively.
• Other duties as assigned.

Certifications:

• Possess a valid driver's license and have proof of liability insurance.
• Maintain any training and credential requirements as per policy and procedure.

Confidentiality:

Confidentiality is an absolute must for this position and is cause for immediate termination if not followed to the highest standard.

Conditions of Employment:

The Peoria Tribe of Indians of Oklahoma operates a drug-free workplace.

• May be required to submit to and pass applicable drug tests and background checks.

• Adhere to all work rules, policies & procedures, and safety standards.

• Efficiently follow general shop safety rules and regulations. Maintain a safe and healthy work environment including wearing Personal Protective Equipment.

Work Requirements:

Position involves prolonged sitting, stooping, bending, lifting, or carrying up to 30 pounds on a daily basis. Work is generally performed in an office environment with varying levels of lighting, air quality, noise, and/or temperature.