Administrative Assistant - Accounts

Cadogan Tate

Dallas, TX

Vision , Medical , Dental , Paid Time Off , Life Insurance , Retirement
Full-Time

Job Description

Description

Artemis Fine Art Services has an open position for a career-orientated Administrative Assistant within the office. The essential duties of the role is to support the team with general administrative and data entry responsibilities, working with accounting data. This role would ideally suit a candidate with an interest in accounts, and logistics within the fine art industry.

The candidate must have proof of authorization to work in the U.S.

Benefits

Contributed Medical, Dental and Vision
401(k) with company match
FSA & TRA
LTD
Life Insurance
Competitive PTO Package
Abenity Discount Program
Gym Membership

Key Responsibilities

Supporting the team with their day to day workload, including the using internal software Moveware to enter data
Ensuring the department calls are handled in a prompt and professional manner
Assisting your Supervisor, Managers and Director when required
Providing excellent customer service at all times
To maintain files in accordance with company protocols and procedures
Use all resources available to ensure the highest customer satisfaction
Ensure a high degree of detail and focus on every job
Provide administrative support in reporting accounting data and related tasks
Maintain an organized accounts system following procedure

General

Ensure compliance with all HR policies and procedures, and all other Company policies and procedures in place
Adhere to all Health & Safety policies and procedures
To act at all times in the best interests of Cadogan Tate, its customers and its employees

Skills, Knowledge and Expertise

Bachelor’s degree
Thorough knowledge of the industry
Ability to work well under pressure, to cost and time constraints
Excellent problem-solving skills, able to use intuition to resolve any issues and complaints from the client
Highly organized and detail orientated, with the ability to keep multiple projects and client engagements active at once
Ability to thrive in a fast paced, multifaceted work environment
Proficient in Microsoft Office and internal computer systems – Moveware (training will be provided)
Excellent email etiquette and a good telephone manner that is polite and courteous at all times
Demonstrates good communication skills both written & spoken
Has excellent time management and organizational skills - Able to multi-task as required
Team player, able to work with all levels of staff in a dynamic environment
Comfortable in a results-driven workplace
Data entry experience
Accounts experience
Ability to communicate fluently in written and spoken English
Professional appearance and demeanor

Benefits