Billing Assistant Manager

Billing Assistant Manager

This position is in-person. Located at the company’s corporate headquarters in Greensboro NC.

Job Description:

The Billing Assistant Manager will work in the Contracting/Rigging division at Guy M. Turner, Inc. to prep and execute customer invoices. The Billing Assistant Manager works closely with the Billing Manager, Project Managers, Vice President, and President of the Contracting/Rigging Department.

Duties:

• Set up new customers
• Set up jobs
• Receive Purchase Orders, Add PO information to jobs/invoices
• Run Billing Reports
• Check accuracy of time, equipment and materials on those reports and correct any errors found
• Determine the type of job that you are working on (Contract or Time Material) and learn the billing guidelines to properly prep your billing for approvals.
• Communicate with Billing Manager, Project Mangers regarding contracts, change orders and any pertinent information regarding jobs.
• Process Invoice Approvals
• Type manual invoices
• Prep Liens, AIA documents, Sales Tax Affidavit’s, etc. as needed.
• Send invoices along with any supporting documents required by customer via: mail, email, or customer portal
• Close Jobs
• Scan invoices
• Work with accounts receivable on invoices that have not been paid
• Help with audits
• Cross Training—Job Cost Accounts Payable, Payroll Prep, Paying of Expense Reports

Knowledge & Skills:

• Strong attention to detail is a must
• Ability to work well within a team environment
• Analytical skills
• Computer Skills—MS Word, Excel—formula knowledge, Outlook
• Accuracy, Thoroughness, Multi-Tasking

Preferred, but not required:

• Associate Degree or equal work experience
• Job Cost Experience