Health and Safety Compliance Officer

Job Description: Applications must be submitted online at: https://cityofsantafenmemployees.munisselfservice.com/employmentopportunities/default.aspx General Definition of Work The Health and Safety and Compliance Officer is an executive level position for the City of Santa Fe that reports to the Deputy City Manager. Serving as a senior advisor and resource to the City Manager and Deputy City Manager, the Health and Safety Compliance Officer works to ensure effective and efficient management and administration of the City's risk, health, safety and compliance operations; responsible for ensuring policies and procedures are in place to safeguard the City in all areas of safety, and the City is in compliance with relevant regulations and laws. The Health and Safety and Compliance Officer performs a variety of managerial and advanced duties related to coordinating various day-to-day functions of the Risk and Safety division. Conducts planning, organizing, coordinating, and managing of a comprehensive risk management program designed to protect the City from exposure to risk that could have adverse consequences to City operations, financial position, or community relations. Supervision Received Works under the general supervision and guidance of the Deputy City Manager. Supervision Exercised Provides supervision to staff within the Safety Division. Qualification Requirements To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. A position may not include all of the duties listed and the listed examples are not an exhaustive list of the duties that may be found in a position of this class. Essential Functions · The Health, Safety and Compliance Officer provides guidance to all City Departments; establishes, monitors, and enforces policies to mitigate liability and create an environment which assures safety for all personnel; and assures compliance with Federal, State and Local regulatory requirements. · Responsible for developing, managing, and administering the City’s health, safety and compliance functions, programs, and initiatives. Work efforts are focused on training aimed at significantly reducing at-risk behaviors, accident/investigation, accident/injury reporting, and participating in various meetings. · Manages and facilitates the Health, Safety and Compliance training programs for departments, supervises and employees, to include new hire safety training, defensive driving, OSHA required training, safety meetings, DOT required training, substance abuse and reasonable suspicion training, injury prevention, and any remedial training. · Coordinates inspections of locations, machinery, and equipment for compliance with State and Federal safety and Health regulations as well as City policies and procedures. Communicates with appropriate operation and management staff concerning safety concerns, results, or anomalies identified. · Investigates workplace accidents and vehicular accidents to ascertain root cause and contributing causes for use in future preventative measures and further development of overall safety program. Prepares written reports on all workplace accidents and vehicular accidents with recommendations for corrective action. Prepares and coordinates accident follow-up training and disseminates pertinent accident information. · Administers the City’s workers’ compensation program to include coordination and management of claims, concurrent use of Family and Medical Leave, return-to-work program, and light duty program. Serves as a liaison with medical providers, clinics, and third-party administrators to promote quality care with cost effective outcomes. Coordinate and conduct workers’ compensation claim reviews and audits. Oversee transitional and light duty and return to work process with departments and supervisors. · Coordinates and assists with behavioral observations of employees to identify unsafe workplace habits and use of prescribed safety practices and equipment. Prepares written reports detailing observational findings and recommendations. · Performs a variety of administrative and supervisory duties related to coordinating city-wide substance abuse, drug & alcohol, and anabolic steroid testing programs. Administers the drug/alcohol testing policies for various programs such as Department of Transportation (DOT), Federal Transit Administration (FTA), Police, Fire, and union employees. Maintains, prepares, and submits reporting requirements drug testing compliance and programs. Assures compliance with anti-drug policies, program guidelines and funding conditions. Maintain annual certifications for administering federally mandated drug/alcohol testing programs as required annually. Provide policy revisions in accordance with FTA Drug and Alcohol Regulations; direct and supervise Designated Employer Representatives (DER) testing. · Prepares and submits Federal Motor Carrier Safety Administration CDL licensing reports, form 218; assures accuracy and timeliness of required records. · Completes and issues Requests and Proposals for various services and programs, evaluates proposals, makes recommendation of providers or contractors, and completes contracts for each of the city programs for plans, coverage, and TPA’s on a timely basis and ensuring completeness in coverage and programs and cost effectiveness. Annually prepares budget for each of the city health, safety, and compliance programs. Analyzes and implements programs to control costs in all programs. · Prepares, justifies, and/or administers the budget for program areas; plans, administers, and monitors expenditures to ensure cost-effective support of programs and policies; assesses financial condition of an organization. · Develops goals, documents performance, reviews, develops, and/or modifies work plans, methods, and procedures, determines work priorities. · Provides work instruction, assists employees with difficult and/or unusual assignments, and encourages innovation. · Resolves problems, mediates conflicts encountered during daily operations, determines appropriate solutions, and promotes teamwork. Encourages regular communication and informs staff of relevant business issues and their impact on the organization. · Develops work schedules to provide adequate staff coverage and approves leave and timesheets. Assigns and distributes work, reviews work for accuracy and completeness, and returns assignments with recommendations for proper completion. · Provides performance feedback and formally evaluates the work of employees. · Conducts hiring interviews and selects candidate(s) for job opening(s). · Provides reward and recognition for proper and efficient performance. · Assists staff to achieve performance standards and identifies opportunities for continual improvement and development of performance standards. · Documents causes for disciplinary action, initiates letters of reprimand, and makes formal recommendations for disciplinary action. Responds to formal and informal employee grievances and prepares written responses. · Ensures staff attend training, including safety training on a regular basis. Knowledge, Skills, and Abilities · Ability to present clear and concise graphic, oral and written reports, financial analysis, loss reports, and written policies and procedures; conduct meetings, establish and maintain effective working relationships with departments, employees, officials, the public (claimants), adjusters and contractors; work with all other city departments to control liabilities and losses. · Considerable knowledge of substance abuse programs, technical writing methods, policy development, contract management, and mediation techniques. · Considerable skill and experience with municipalities and self-insured programs preferred. · Knowledge of business, finance or accounting and computer knowledge and experience. · Maintains knowledge of OSHA regulations and expands job knowledge to include knowledge of industry standard to keep the City updated and informed of developments and changes. · Attention to Detail – Ability to be thorough when performing work and conscientious about attending to detail. · Coaching – Provides others with clear direction, motivates, and empowers. Recruits staff of a high caliber and provides staff with development opportunities and coaching. · Conflict Management – Manages and resolves conflicts, grievances, confrontations, or disagreements in a constructive manner to minimize negative personal impact. · Customer Service – Ability to interact with customers in a friendly and professional manner, ability to work to resolve issues quickly and effectively, and is knowledgeable about products and services. · Deciding and Initiating Action – Takes responsibility for actions, projects, and people; makes quick, clear decisions which may include tough choices, after considering risks. · Decision Making – Specifies goals and obstacles to achieving those goals, generates alternatives, considers risks, and evaluates and chooses the best alternative in order to make a determination, draw conclusions, or solve a problem. · Delivering Results – Ability to set high standards for quality, quantity, and timelines. Focuses on customer needs and satisfaction. Consistently achieves project goals. · Interpersonal Skills – Ability to show understanding, respect, friendliness, courtesy, tact, empathy, cooperation, concern, and politeness to others and relate well to different people from varied backgrounds and different situations. · Learning – Uses efficient learning techniques to acquire and apply new knowledge and skills; uses training, feedback, or other opportunities for self-learning and development. · Mathematical Reasoning – Solves practical problems by choosing appropriately from a variety of mathematical and statistical techniques. · Planning and Evaluating – Organizes work, sets priorities, determines resource requirements, determines short or long-term goals and strategies to achieve them, coordinates with other organizations or parts of an organization, monitors progress, and evaluates outcomes. · Reading – Understands and interprets written material, including technical material, rules, regulations, instructions, reports, charts, graphs, or tables; applies what is learned from written material to specific situations. · Resilience – Deals effectively with pressure; remains optimistic and persistent, even under adversity. Recovers quickly from setbacks. · Skills in computer software/applications/office technology- Knowledge of modern office practices, procedures, and the use of standard office equipment and machinery. · Teaching Others – Helps others learn through formal or informal methods; provides resources to help teach others; acts as a mentor. · Thinking Strategically – Thinks strategically and promotes best practices and leading-edge ideas. · Writing – Writes in a clear, concise, and organized manner for the intended audience. · Written Communication – Composes, reviews, edits, and issues written materials for diverse audiences and communicates purpose in a succinct and organized manner that is appropriate for context, time, and place. Education Requirement Bachelor’s degree in business, finance, economics, public administration, or related field. Experience Requirement Eight (8) years administration of health, safety, insurance, or risk management programs. Two (2) years supervisory experience desired. Education and Experience Equivalency One (1) year of the appropriate type and level of experience may be substituted for each required year of post-high school education. Additional appropriate education may be substituted for the minimum experience requirements. Licensure and Certifications Must possess a valid driver's license. Special Requirements Must obtain and maintain a City of Santa Fe driving permit within three (3) months of hire. Physical RequirementsRequires the exertion of up to 10 pounds of force.Requires speaking or hearing and using hands to finger, handle or feel, requires sitting, standing, walking, stooping, kneeling, crouching, or crawling, reaching with hands and arms and lifting.Standard vision requirements.Vocal communication is required for expressing or exchanging ideas by means of the spoken word and conveying detailed or important instructions to others accurately, loudly, or quickly.Hearing is required to perceive information at normal spoken word levels and to receive detailed information through oral communications and/or to make fine distinctions in sound.Work requires preparing and analyzing written or computer data, using measuring devices, operating motor vehicles, and observing general surroundings and activities. Working Environment · Work is performed in a typical office setting with appropriate climate controls with occasional fieldwork required. · Work occasionally requires exposure to environmental conditions. · Work is generally in a moderately noisy location (e.g., business office, light traffic). · Some irregular working hours may exist because of deadlines and scheduled meetings. Some travel may be required. · Some fieldwork is required with travel to off-site locations required. EEO/ADA Compliance The City of Santa Fe is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the City will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective employees and incumbents to discuss potential accommodations with the employer. Veterans’ Hiring Initiative Pursuant to City of Santa Fe Resolution No. 2013-079, the City of Santa Fe Human Resources Department has implemented a Veterans’ Hiring Initiative policy in order to provide opportunities for veterans who meet or exceed the minimum qualifications for city employment to obtain City employment. The Governing Body does not guarantee that a veteran shall be hired for the position being applied for, only that the veteran will be given an interview; and, it does not intend to supersede or modify any collective bargaining agreement that is currently in place with the City of Santa Fe. Job applicants who are veterans with an honorable discharge from the military or are members of the National Guard or Reserve who have successfully completed bas