Billing Specialist

Billing Specialist

General Purpose:

To perform various accounting tasks primarily in the billing and accounts receivable area included in this Job Description and other related tasks that may be assigned to support the Judson Services, Inc. Finance Department.

Processing of Payments:

• Posting all Accounts Receivable Payments from Bank Lock Box Reports
• Posting all Miscellaneous Cash Payments to GL from Bank Lock Box Reports and Any Payments Received Directly in the Business Office.
• Post ACH Payments to Accounts Receivable
• Prepare Cash Deposits

Importing Ancillary Billing Charges into Billing System:

• Import Meal Charges Into Billing System
• Import Other Ancillary Charges and Services Into the Billing System
• Generate Export File for Private Pay Home Care and Import into the Billing System

Process Private Pay Statements Monthly:

• Generate Private Pay Statements for Resident Billing
• Generate Private Pay Statements for Our Home Health Care Program
• Print and Collate Private Pay Statements with Supporting Detailed Informational Sheets
• Mail Out Statements

Customer Service:

• Respond in Timely Manner to All Billing Inquires Sent to Billing Office by Phone, E-mail or Mail.
• Provide Requested Information Such As Tax Statements and Support for Long Term Care Insurance As Requested
• Respond in Timely Manner to All Internal Billing Questions from Judson Departments
• Provide Assistance as Needed with Billing Software

Maintain Databases:

• Maintain Meal Billing Software Data Base
• Maintain Ancillary Service and Supply Billing Data Base

Collections Accounts Receivable:

• Follow on Past Due Accounts According to Company policy
• Coordinate Monthly Meeting with Executives at Each Campus to Review Significant A/R Balances

Other Duties:

• Generate and Distribute Daily and Monthly Census Reports
• Assist with Audit Requests
• Update Rates Annually in Billing System
• Send out Annual Rate Letters
• Send out Annual Financial Questionnaires and Summarize the Data Returned to Us
• Back up to Medical Biller
• Reconcile Resident Re-Bill , Subsidy, Security Deposit and Garage Deposit Accounts

Minimum Qualifications, Education and Certifications:

• Associate Degree preferred
• Proficiency with Microsoft Excel and Microsoft Word (experience with Macros and Pivot Tables Preferred)
• 1-2 Years’ Experience with Long Term Care Billing Software (Point Click Care Preferred)
• 1-3 Years’ Experience in Long Term Care Industry Preferred

Behavioral Skills:

Appropriate office skills, both verbal and non-verbal; attention to detail; ability to interact effectively with full-time Finance Associates.

Physical Requirements:

Ability to concentrate on work detail, talking, hearing, and walking. Excellent corrected eye-sight is necessary.

Working Conditions:

Office environment to include shared office space, adequate computer equipment and storage space; Good artificial lighting; On-site parking.