Human Resources Representative

JOB SUMMARY: Responsible for providing administrative support to the HR department and assisting with payroll processing, recruiting, and regulatory compliance.

ESSENTIAL FUNCTIONS:

●  Serve as a link between management and team members by handling questions and helping to resolve work-related problems

●  Explain benefits and enrollment process during new hire orientation and open enrollment window

●  Complete I-9 and E-verify with new hires within first 3 days of employment

●  Submit and track online applicant background investigation requests to include appropriate state and/or nationwide criminal background check, OIG checks, EMR checks, license verification, etc.

●  Enter missed punches into time and attendance system on a daily basis

●  Review payrolls and timesheet entry each pay period

●  Conduct audits of various payroll, benefit or other HR programs and recommend any corrective measures

●  Update HRIS database records and process paperwork for new hires, terminations or other status changes

●  Ensure team member terminations are entered into the HRIS database within 24 hours of the event

●  Conduct new hire orientation weekly

●  Assist with performance review process

●  Assist with the recruitment and interview process to include running employment ads, planning and attending job fairs / recruiting functions and scheduling interviews

●  Report openings on a weekly basis and ensure accuracy of team member roster

●  Schedule staff meetings and conferences as appropriate

●  Ensure all new team members onboarding paperwork and all other employment and/or verification documents are kept in the appropriate hard copy file or binder and are scanned into the HRIS database

●  Assist with or prepare correspondence

●  Review terminations and exercise care that reasons are well documented and are not arbitrary or discriminatory; Consult with RC HR on terminations

●  Provide current and prospective team members with information about policies, job duties, working conditions, wages and opportunities for promotion and benefits

●  Perform difficult duties, including dealing with understaffing and upset employees, explaining company policy, and witnessing disciplinary procedures

●  Ensure that rules concerning confidentiality are followed

●  Pull applicable learning management system completion reports monthly and provide to Administrator

●  Ensure compliance with worker injury program to include proper paperwork is completed and claim is called in timely

●  Complete facility OSHA log accurately and timely

●  As this job description is not intended to be all-inclusive, the employee will be expected to perform other duties as assigned

●  Support the facility by participating in weekend Manager on Duty rotation

●  Is knowledgeable of patient/resident rights and promotes an atmosphere which allows for the privacy, dignity and well-being of all residents in a safe, secure environment

●  Support and participate in common teamwork

●  Cooperate and work together with all co-workers; plan and complete job duties with minimal supervision, including appropriate judgment

●  Use tactful, appropriate communications in sensitive and emotional situations

●  Report complaints, problems, and concerns regarding co-workers, management, or residents in accordance with company policy

●  Promote positive public relations with patients, residents, family members, and guests

●  Complete requirements for in-service training, acceptable attendance, uniform and dress codes including personal hygiene, and other work duties as assigned

●  Comply with the Code of Conduct

●  Understand and adhere to the guidelines of “Residents Rights” and assure resident safety

QUALIFICATIONS:

Required

●  Minimum two years of prior experience in human resources, payroll or related field

●  Writing proficiency

●  Organized and professional demeanor; able to conduct meetings and speak with ease to large groups

●  Ability to maintain confidentiality

Preferred

● College degree in Human Resources or a related field preferred.