Staff Resources Comp. & Benefits Manager

This position supports the Federation’s mission and vision by demonstrating a commitment to exemplary member service, as well as a collaborative spirit, equality, fairness, respect, and accountability.

JOB SUMMARY:

This position is responsible for the administrative and compliance aspects of hiring and managing staff, while creating a positive workplace culture that aligns with USEF’s values and mission.

Duties and Responsibilities:

• Manage all aspects of the employment process from recruitment to hiring, including conducting all screening, interviewing, performing reference checks, and coordinating department interviews of candidates to ensure quality hires and compliance with federal, state, and local laws and regulations.
• Conduct onboarding of all new staff members.
• Coordinate, administer, and report on the various staff resource programs, systems, and procedures that assist in the attraction, retention, and motivation of staff members in accordance with policies, procedures, and government laws and regulations while promoting a safe, fair, and positive work environment.
• Maintain an open-door policy by assisting in the counseling and/or discipline of associates as needed, using clear, calm, and direct oral written communication, documenting the outcomes in writing.
• Assist with administering the payroll process including maintaining related records, checking and auditing timekeeping records for compliance with established standards, entering new hires into the payroll system, posting changes in pay and tax status, and miscellaneous changes such as computing wage and overtime payments, calculating and recording payroll deductions, processing requests for paycheck advances, and processing terminations.
• Administer all employee benefit programs, act as the intermediary with insurance and 401K plan administrators, reconcile monthly billing, ensure monthly premiums are paid in a timely manner, coordinate and control all benefit audits including group health insurance, COBRA, vacation, sick, leave of absences, jury duty pay.
• Coordinate and manage Workers Compensation by maintaining verbal and written communication with injured associate(s), claims administration office, doctors, and departmental supervisors regarding the status of injured associate(s). Coordinate the legal aspects of Workers' Compensation cases with General Counsel. Maintain accurate records of all verbal and written correspondence. Accurately prepare and maintain all Workers Compensation statistics including first reports, individual files, modified duty, and follow-up medical reports.
• Manage Leave of Absence Program and tracks all Leaves of Absence to ensure compliance with Leave of absence Policy in conjunction with Federal/State protected Leave programs such as FMLA, Pregnancy, Military, etc.
• Manage Unemployment Claims.

• Manage the compensation structure and assist in the development of annual staffing plans.

• Coordinate the annual review process and track completed reviews to ensure they are given in a timely manner.
• Bring all sensitive employee-related concerns to the attention of the General Counsel in all instances to limit liability.
• Maintain electronic and physical personnel records and other employee documentation in accordance with compliance, legal regulations, and USEF record retention policies.
• Conduct exit interviews, track trends and complete accurate turnover reports as needed.

• Respond to written and oral inquiries regarding verification of employment, wages, unemployment compensation & worker's compensation claims, in a manner which is consistent and ensures that liability is minimized.

• Perform other duties and responsibilities as assigned by CFO.

Required, Knowledge, Skills & Abilities:

• Practice professionalism, good judgement, and sound decision-making.
• Stay current with labor laws and the latest trends in the workplace.
• Provide mentorship, skill building, and management support.
• Maintain your composure and professional demeanor when dealing with employee matters.
• Patient and project a positive attitude.
• Possess the ability to interact effectively with people at all levels of the organization and the demonstration of informal leadership ability.
• Proficient in the use of Microsoft Office Suite, Excel, PowerPoint and the use of HRIS systems.
• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Ability to function well in a high-paced and at times stressful environment.

Education and Experience:

• Bachelor’s Degree in Business Administration, Management or other relevant field of study preferred
• 3-5 years experience in benefits administration, payroll, talent acquisition and/or HR preferred
• Knowledge of ADP or other payroll / HRIS systems

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 10 pounds and occasional lifting and/or moving up to 25 pounds.

US Equestrian is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, national origin, disability status, marital status, protected veteran status, or any other characteristic protected by law. We strongly encourage applications from black, indigenous, and people of color, immigrants, women, people with disabilities, members of the LGBTQIA+ community, and other underrepresented and historically marginalized groups.

Disclaimer: This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities and activities may change, or new ones may be assigned at any time with or without notice.