Community Coordinator

Community Coordinator
Contract: Apr 2024 - Nov 2024
Pay rate: 38-43/hr (depending on YOE)
Hybrid in San Francisco

Responsibilities

• Onboard Talent: facilitate the onboarding process for our visitors. Coordinate with relevant departments to ensure new talent receives necessary resources, access, and introductions to key team members.
• Manage Agreements and Documentation: assist in the preparation and distribution of agreements, contracts, and other relevant documents to talent. Ensure all paperwork is completed accurately and on time.
• Arranging Travel: coordinate travel arrangements for visitors - including flights, accommodations, and transportation. Research and book cost-effective travel options while considering preferences and scheduling constraints. Communicate travel details and itineraries clearly to ensure smooth transitions and minimize disruptions. Stay informed about travel advisories and health and safety protocols to provide informed guidance and assistance.
• Maintain and organize team database and documents to track daily events: input and update data accurately and consistently.
• Maintain team YouTube account: daily event creation, tagging, and management.
• LCM email tagging: weekly tagging of live segments tagged for the lifecycle marketing email team, so our monthly email promotes relevant segments (weekly selection since this email moves according to business priorities)
• Calendar management (Outlook) and extensive scheduling with both internal and external partners
• Budget/invoice approvals
• Attend key meetings, take notes, and facilitate follow-up as necessary
• Coordinate special projects including team offsite, team building activities, team space planning, and potentially other types of projects (arrange meeting spaces, equipment, catering, and other logistical requirements as needed).
• Responsible for regular team analytics and reporting
• Eagerness to learn new systems and take on stretch-projects
• Ability to travel occasionally to provide on-site support at events/conferences
• Continually improve the administrative process for greater efficiency

Requirements

• 2+ years experience in coordination, administrative, or operations capacity
• Experience interacting with customers and staff at all levels in a fast-paced, high-pressure environment, with a high level of professionalism and confidentiality
• Knowledge of computer technology, including MS Office applications including Teams, SharePoint, and Excel; proficiency with products is a plus
• Demonstrated ability to quickly turn around projects with quality and accuracy
• Very organized with the ability to juggle multiple and complex demands in a fast-paced environment
• Work effectively with minimal direction, take initiative, and follow through
• Ability to assess and prioritize conflicting demands
• Ability to handle confidential information with integrity and exercise discretion
• Bachelor’s Degree or equivalent work experience
• SF Bay Area required

Pride Global offers eligible employee’s comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), 401(k)-retirement savings, life & disability insurance, an employee assistance program, legal support, auto, home insurance, pet insurance and employee discounts with preferred vendors.

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