Regulatory Specialist

EO Products is a company with one mission and two brands: to create healthy personal care products that nurture the people who use them, respect the people who make them, and honor the planet we all share.  At EO, we believe in purpose, planet, people, and profits.  That means we’re a B-Corp, running a zero-waste factory making high-quality personal care products in 100% recycled (and recyclable) bottles.  Our family owned business has been leading the industry we helped create for almost 30 years.

We offer a fun casual place to work, great benefits, employee discounts, and free products!  We are a diverse team of free-thinking individuals, and our company culture values responsibility, collaboration, integrity and passion. 

We look forward to hearing from you!

COMPENSATION AND BENEFITS

• Compensation is dependent upon experience: anticipated range 60.7 - 81k annual salary
  
• Medical, dental, vision, and ancillary insurances
• Paid time off, Sick/Wellness Time, Paid Holidays, and additional time off benefits 
• 401K Retirement Plan with employer match
  
• Free products and fantastic discounts for yourself, and family/friends!
• Stipends for cellphone, internet, PPE (such as steel toe boots), and English or Spanish Language courses

POSITION SUMMARY

The Regulatory Specialist reports to the R&D Lab Manager and will manage third-party certifications, permits and registrations. This will include creation & assembly of compliance documentation, updating of certification and registration platforms, assisting Quality Department with audit preparation, and leading projects. This role will work closely with representatives from certifying and regulatory agencies on time-sensitive and detail-critical deliverables. The Regulatory Specialist will support Manufacturing, Quality and R&D departments with assigned research projects related to both new and existing products. 

Employee must be able to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

RESPONSIBILITIES

• Manage all regulatory and certifying organization compliance deliverables and web-based portals
• Ensure on-time completion of renewals, document uploads, reporting requirements and related submissions
• Update the regulatory knowledge database, and the annual regulatory calendar
• Create and publish monthly FDA Warning Letter Summary for management review
• Assist with audits and special projects as assigned by management
• Be knowledgeable of certification requirements set forth by FDA, CCOF, EWG, Gluten Free Council, Leaping Bunny, Non-GMO Group, etc. 
• Research existing and emerging regulations, standards, and guidance documents at both Federal and State levels.
• Advise on company GMP policies, by supporting the evolution of ongoing best practices and systems in partnership with Manufacturing and Quality Team leadership.
• Perform ongoing reviews of existing ingredients as certifying body guidelines change
• In coordination with Quality Team, develop and/or conduct employee training related to regulatory compliance and manage related documentation.
• Analyze product complaints relevant to regulatory concerns and make recommendations regarding resolution
• Coordinate a full review and periodic update of SDS data for both existing and new ingredients

Other

• Support a safe working environment by reporting any unsafe conditions or observed, unsafe conduct.
• Perform other tasks and projects as directed by the manager

SKILLS/QUALIFICATIONS 

• Excellent technical and problem-solving skills
• High level of organization and attention to detail
• Excellent oral and written communication skills
• Excellent interpersonal skills and ability to interact with people at all levels 
• Integrity and discretion in dealing with confidential information
• Proficiency with Excel, and database systems
• Demonstrated ability to absorb and retain information
• A passion for the cosmetic/personal care/natural industry a plus!
• Ability to meet deadlines
• Ability to identify and seek needed information/research skills

EDUCATION AND EXPERIENCE: 

• 2-4 years experience in regulatory or compliance related roles required
• Bachelor’s degree in business administration with experience in research preferred, or equivalent work experience
• Five years of work experience in an administrative capacity required 
• Intermediate to advanced skill level with office software and document management
• Previous experience in regulatory, quality, manufacturing environment preferred

PHYSICAL REQUIREMENTS

This position requires the ability to work on office equipment including a computer for a prolonged period of time. 

Work chart of the U.S. Department of Labor for physical exertion :

• Physical Demand Level - Light
• Occasional (0-33% of the workday) - 20 lbs
• Frequent (34-66% of the workday) - 10 lbs
• Constant (67-100% of the workday) - negligible and/or operate controls while seated
• Typical energy required - 2.2-3.5 METS

GENERAL WORK ENVIRONMENT

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. 

While performing the duties of this job, the employee occasionally will work on a production floor or warehouse environment. The noise level in the work environment is usually moderate, but occasionally high.

EO Products is an equal opportunity employer.  Qualified applicants will receive consideration without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.