Assistant Administrator

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee discounts
• Health insurance
• Opportunity for advancement
• Paid time off
• Parental leave
• Training & development

Job description

Are you familiar with the Magic of Montessori? Are you curious and eager to enhance your childcare career within a supportive and professional non-profit community? Join our established school in our new building and location to observe the greatness of what's in every child.

Childrens Workshop Montessori is seeking a compassionate, collaborative Assistant Administrator to join our team. CW is a non-profit Montessori school located in Long Lake/Orono which is a western suburb of Minneapolis, Minnesota. We are a warm and welcoming community of experienced professionals and supportive individuals.
Since 1987, the aim of Childrens Workshop has been to develop within the child a global vision, a life-long love of learning, and a sense of responsibility toward humanity. All aspects of the Montessori experience come together to foster the development of integrated, committed, respectful, loving, and caring human beings. We serve a diverse community of families with children ages 8 weeks through 6 years.

You may learn more about Montessori by visiting: https://montessori-ami.org/about-montessori/montessori-3-6
Job description

Assistant Administrator Job Description

The Assistant Administrator has four main roles: communications, school administrative support, licensing support, and various clerical duties. The Assistant Administrator may take on other duties and tasks throughout the year as needed and directed by the Director or Operations and the Head of School.

The Assistant Administrator holds a key position as the hub of communication and first contact for our community and as such requires a style that is both personable and efficient in order to convey a positive first impression of the school. The Assistant Administrator is also a main contact for parents, faculty, and staff for help in obtaining information, forms, supplies, or services.

REQUIREMENTS/PREFERENCES:

• 1-3 years of experience working with children ages 3-6 years of age.
  
  
• Must be motivated and able to work independently, as well as part of a team.
  
  
• Must demonstrate a positive attitude with a commitment to kindness, respect, and customer service.
  
  
• Must have oral and written proficiency in the English language.
  
  
• Must be able to work the hours of the position based on the organizations needs.
  
  
• Must have current Infant/Child CPR, First Aid, SUID/Abusive Head Trauma training or they must be obtained within the initial review period. (CW will cover the cost of all necessary trainings.)
  
  
• AMI Montessori Primary training preferred but not required.
  
  

PHYSICAL REQUIREMENTS:

This position requires the ability to perform the following job requirements, with or without reasonable accommodations: kneeling; bending; sitting on the floor; mopping; dancing; twisting at the waist; raising arms above the head; lifting and carrying children up to age 6 yrs. (~50 pounds); pushing; pulling; running; sweeping; singing; standing and rising from kneeling/sitting position.

This is a full-time, hourly position, 8:00 a.m.- 4:30 p.m. We offer a competitive wage, group health care and dental insurance, health saving account, retirement, tuition remission benefits, paid parental leave, and a beautiful working environment within a newly built school.

Skills required:

• Excellent customer service, interpersonal, and diplomatic skills when interacting with children and adults;
• A strong ability to multi-task and remain focused and good-humored under pressure;
• Superior ability to prioritize tasks;
• Superior written and verbal communication skills;
• Ability to work well in a team;
• Proficiency in computer software programs (MS Word, MS Excel, Google Platform);
• Comfortable using online software (MailChimp, SignUp Genius, Transparent Classroom/Brightwheel, BiddingOwl);
• Ability to perform internet research; experience with marketing and social media;
• Knowledge of office machines and their basic maintenance;
• Ability to work comfortably with quickly shifting priorities and interruptions;
• Ability to use discretion with confidential information, as this position is exposed to information regarding families and students that must be kept confidential at all times;
• Knowledge of Minnesota Department of Human Services Licensing requirements for childcare centers a plus.
  
  

Responsibilities:
Clerical

• Answer phones, check voicemail, set up e-mail auto-response and voicemail message during school breaks;
• Deliver and relay messages to classrooms;
• Order/buy program and office supplies;
• Maintain/manage lending library;
• Prepare mailings;
• Organize supply closet and manage stock/inventory;
• Coordinate with Parent Engagement Committee regarding gear sale, parent education nights, open house, parent socials, spring auction, and other activities;
• File notices, newsletters, articles, etc. in Parent and Staff Folders;
• Collect and distribute daily mail; submit mail holds during school breaks;
• Copier maintenance, including calling in for repairs or ink;
• Maintain clean, welcoming front desk & lobby area;
• Manage hotel, and travel bookings.
  
  

Communications

• Assist in marketing copy and creating flyers/signs;
• Edit, proofread and send out communication.
  
  

School Administration
General

• Organize, maintain and audit student files;
• Maintain CW database (including student records, emergency contacts, medical & dietary restrictions, field trip permissions, etc.);
• Coordinate attendance (check-in/check-out) procedures for all classrooms (includes printable as well as online check in/out management);
• Notify parents of sick children;
• Process, track, and file Extra Hours Requests and notify classrooms of any schedule changes;
• Maintain school, staff, head of school and office calendar;
• Oversee parent observation scheduling by sending out parent reminders and notify Guides to upcoming observers;
• Assist with drop-off and pick-up;
• Assist Guides, Assistants, Aides and Children when needed;
• Assist with preparation and hosting of school events (space and transportation booking, set-up, clean-up, catering, etc);
• Maintain staff roster and school children/parent rosters;
• Coordinate with public school districts regarding transportation reimbursements.
  
  

Admissions/Enrollment

• Schedule tours for prospective parents, serve as initial contact for answering prospective parents questions;
• Maintain communications with enrolling prospective families by sending out notifications and requests in regard to receiving applications, setting up child visits, receiving tuition agreements and applicable payments;
• Maintain and distribute all enrollment, re-enrollment, and summer enrollment documents and enter received forms into CW database.
  
  

This position requires the ability to perform the following job requirements with or without reasonable accommodations:

While performing the duties of this job, the employee is regularly required to sit, stand, walk, use hands, talk, and hear. The employee is frequently required to reach with hands and arms. The employee is occasionally required to bend, stoop, crouch, and physically assist young children. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 50 pounds. Good hand-eye coordination and vision are necessary to operate computers and various pieces of office equipment.

Finalist must pass a Department of Human Services required background study and mandatory trainings.

This position is full-time and year round, Monday through Friday, with the opportunity for additional hours. The position will begin immediately.

We offer full-time competitive pay, group health care and dental insurance, health saving account, short term disability, retirement, tuition remission benefits, parental leave, and a beautiful working environment.

Job Types: Full-time
Salary: $16.00 - $20.00 per hour
Benefits:

• Employee discount
• Paid time off
• Professional development assistance
  

Schedule:

• Day shift
• Monday to Friday
  

Education:

• High school or equivalent (Preferred)
  

Shift availability:

• Day Shift (Required)

Work Location: In person