Accounts Payable Specialist / Administrative Assistant

Duration: 11 Months

Job Description:

• Experience in accounts payable.
• Proficient with word processing, spreadsheet and professional presentation software, such as Microsoft Office and Outlook.
• Ability to handle the public with considerable professionalism, tact, patience, courtesy and communicate effectively.

Duties and Responsibilities:

• Primary responsibilities are providing high-level, efficient administrative support for Economic Development programs and activities, including:
• Preparing of contracts for signature, perform due diligence investigations (i.e., contractor's licensing, debarment).
• Prepare various program status/decision letters for signature.
• Schedule inspections/walkthroughs with homeowners and contractors.
• Input program data and information into databases for tracking and reporting purposes.
• Assist with application intake, review/processing, of grants available to businesses and residents.
• Liaise with Procurement and Finance Departments for invoice\requisition entries, vendor set-up, and check requests.
• Schedule meetings, prepare agendas, record minutes; arrange and plan for space and audio/visual, and presentation. requirements for meetings and special events, as needed.
• Organize and maintain hard copies and electronic files of records.
• Answer telephone, greet visitors and respond to inquiries in a timely manner.