Shipping & Receiving Administrator

Essential Key Functions and Accountabilities: (Responsibilities and major tasks performed)

• Lead the process to select, verify, prepare, and ship products to the required destination to meet the shipment schedule.
• Select most cost-effective and quality transportation carrier to ship product to customers and subcontractors by specified date.
• Verify and receive incoming shipments, ensuring that the packing slip matches the physical product delivered; resolving all discrepancies with shipper and/or trucking company.
• Assure that accurate and complete ASN's ( Advance Shipping Notice) are sent at the time of shipment for customer's requiring them
• Assure the process for proper storage, protection, and identification of materials.
• Prepare required items for shipment as required per premium freight request. Gather and compute premium freight costs and report to specified associates.
• Complete invoicing process for all outbound shipments to customers (internal and subcontractors) at the time of shipment.
• Maintain or develop required shipping & receiving records (e.g., packing slips/releases, bills of lading, invoices, etc.) for specified time period.
• Assure that all outgoing product is properly packaged and labeled to customer specifications
• Define, order and maintain optimal inventory levels of shipping and receiving department supplies.
• Maintain and find root cause to Receiver discrepancy report
• Resolve Inventory Inaccuracy Issues including on hand, wip, received, shipped.
• Give daily direction through low level supervision to the floor associates, including huddles, overtime, and training. This role of Administrator is to develop associates that have demonstrated they are ready for other higher-level roles.

Core Role Expectations (All New Standard Associates):

• Keep commitments to internal and external customers and address concerns and requests to their satisfaction. Assume full ownership for role responsibilities.
• Understand and conform to NSC's Quality Management System.
• Seek-out and implement new ways to accomplish assigned tasks, solve problems, and/or improve processes.
• Communicate, resolve conflict, maintain a positive attitude, nurture teamwork, and build effective professional relationships with others.
• Show concern for safety of self/others and proactively act in a safe manner to protect people and property. (Goal: Zero recordable accidents).
• Demonstrate effective housekeeping habits (including 5S).
• Actively participate in continuous improvement activities, including the application of Six Sigma methodology and tools when appropriate.

Job Specific Competencies:

• Inventory storage logistics

• Planning and organizing

• Trading partner web portals

• Shipping and receiving transactions

• Forklift operation

• Policy, Procedures, and standard work relevant to role

• Cycle counting methodologies

• Bar code technology

• Attention to detail

• Interpersonal skills

• Basic Accounting

• Internet browser and search engine

• Policies, procedures, and standard work relevant to role

Core Competencies

• Adaptability & Flexibility
• Cooperation and support of others/Teamwork
• Customer/Quality focus
• Housekeeping (5-S)
• Initiative/drive, results oriented
• Judgment & decision making
• Problem solving (including corrective & preventative action)
• Process orientation & continuous improvement focus
• Safety first focus
• Time management
• Written and oral communications
• QMS (Quality Management Systems)

Working Conditions: Sitting, standing, walking

Experience and Education Required:

High school diploma