Administrative Assistant

Who We Are:

Established in 1982, Skycom Avionics, Inc. continues to be a leader in avionics installations, sales, and services and your source for the latest in aviation technology. Our experienced Avionics Technicians are certified in advanced avionics installations and applications and hold current Repairman Certificates.

Job Description:

Seeking a detail-oriented individual with accurate data entry skills, professional phone etiquette, and exceptional organizational ability to join our team! ** Must have extreme attention to detail and have the ability to work in the fast-paced world of aviation. **

Essential Job Functions:

The ideal candidate must be self-motivated, personable, and enthusiastic with a pleasant and professional attitude, who is experienced in handling a wide range of administrative tasks including but not limited to the following:

• Answer and screen incoming telephone calls, take messages, and page personnel when needed.

• Assist with processing customer Shop Orders, Invoices, and basic Aircraft Log Entries.

• Perform basic accounting functions including, but not limited to the following: processing and entering invoices and payments, monthly G/L posting, and assist with monthly procedures.

• Parts ordering; entering purchase orders while following inventory control procedures.

• Shipping and receiving of all UPS/FedEx packages, including some international shipments.

• Maintain a clean and organized office space; sweep, Swiffer, vacuum, and dust when needed.

• Manage FBO customer database, and send out monthly service reminders as appropriate.

• Complete all paperwork, checklists, forms, and reports as required in accordance with Company Procedures, Repair Station/Quality Control Manuals, and FAA Regulations and Guidelines.

• Work and complete tasks on time with minimal supervision, and exhibit good problem-solving skills

• Work with and assist coworkers to complete assignments when necessary.

Qualifications/Requirements:

This position entails organization, attention to detail, the ability to multi-task, and excellent written and oral communication skills.

• High school diploma / GED equivalent

• 1-3 years’ experience as an Administrative Assistant preferred

• Aviation experience and/or knowledge is a plus, but not required

• Ability to read, write, and understand the English language

• Proficiency with Microsoft Excel, Word, and Outlook

• Experience using office equipment; multi-line telephone system, copier, fax, printer, and scanner

• Basic Accounting experience and/or knowledge

• Must demonstrate excellent written and oral communication skills

• Strong interpersonal skills needed along with exceptional customer service skills

Shift / Hours:

Part-Time; M-F; 8:00am to 4:30pm (negotiable)

Location:

Waukesha County Airport (KUES)

Waukesha, WI

Wage:

$16.00 - 18.00 per hour based on experience; potential increase after 90 days of employment.