Administrative Assistant- Data Entry

Administrative Assistant- Data Entry

JR RAMON is a full service demolition company that has been operating throughout Central and South Texas since 1945. We are currently seeking a qualified and motivated Data Entry Clerk to join our expanding team. The optimal candidate is one who demonstrates a strong work ethic, has ambition, takes initiative, and possesses the leadership and management skills necessary to advance within the company.

Responsibilities:

1. Data Entry:

   • Accurately enter financial data into accounting software or spreadsheets.
   • Input transactions such as invoices, receipts, expenses, and journal entries into the accounting system.

2. Verification and Review:

   • Review data for accuracy and completeness before entry.
   • Verify numerical data by cross-referencing with supporting documents.
   • Ensure compliance with accounting standards and company policies.

3. Maintaining Records:

   • Organize and maintain financial records and documentation.
   • File and archive documents in accordance with record-keeping procedures.
   • Ensure confidentiality and security of financial information.

4. Reconciliation:

   • Reconcile bank statements, credit card statements, and accounts receivable/payable records.
   • Investigate and resolve discrepancies or errors in financial data.

5. Assisting with Financial Reporting:

   • Assist in preparing financial reports such as balance sheets, income statements, and cash flow statements.
   • Compile data and generate reports for management or regulatory purposes.

6. Communication:

   • Communicate with colleagues, clients, or vendors to obtain necessary information for data entry.
   • Respond to inquiries and requests for information in a timely and professional manner.

7. Adherence to Deadlines:

   • Meet deadlines for data entry tasks, financial reporting, and other accounting-related activities.
   • Prioritize tasks to ensure timely completion and accuracy.

8. Continuous Improvement:

   • Identify opportunities for process improvements or efficiency gains in data entry procedures.
   • Provide feedback and suggestions for enhancing data entry systems or software.

9. Compliance and Regulation:

   • Stay updated on accounting regulations, standards, and best practices.
   • Ensure compliance with tax laws, financial reporting requirements, and internal controls.

10. Team Collaboration:

    • Collaborate with accounting and finance team members to support departmental goals and objectives.
    • Assist with other accounting tasks or projects as needed.

11. Training and Development:

    • Participate in training programs to enhance data entry skills and knowledge of accounting principles.
    • Stay informed about updates or changes to accounting software or systems.

12. Documentation and Reporting:

    • Document data entry procedures and protocols for reference and training purposes.
    • Prepare regular reports on data entry activities, accuracy rates, and productivity metrics.

Qualifications:

• 5 years of Administrative Assistant experience
• Knowledgeable and proficient in the use of accounting software
• Strong ability to stay on task until completion
• Bilingual is strongly preferred

Benefits:

• Paid Time Off
• Paid Vacation
• Health Insurance
• Vision Insurance
• Dental Insurance
• 401(k)

Compensation is determined based on individual ability and level of experience.