Accounts Payable Specialist

Coldbox Builders Inc. specializes in the Plan. Design. Build. of environmentally controlled manufacturing and logistics facilities for the global food and pharmaceutical industries. Our engineering and construction teams work as a single source to create practical construction solutions that meet regulatory requirements, maximize energy and production efficiencies, and deliver on clients’ expectations.

Key Purpose 

The Accounts Payable Specialist processes accounts payable transactions and generates payments to vendors and payees, audits credit card bills, answers vendor inquiries, and reconciles vendor statements. 

Key Responsibilities and Duties 

• Batch, code, obtain approval, enter, and issue payment and file all A/P invoices 
• Correspond with subcontractors seeking payment, manage expectations, and build relationships 
• Address, document and follow through on all A/P discrepancies 
• Effectively communicate with team members to obtain required invoice approvals 
• Monitor A/P aging and keep accounts current 
• Subcontractor holdback maintenance and release 
• Prepare accurate supporting schedules for project progress draws 
• Collaborate with the finance team as a key participant in month-end procedures 

Key Knowledge and Skills 

• Advanced proficiency in Microsoft Excel 
• Strong technical and analytical focus 
• Ability to work within established policies and procedures at a steady, even pace to promote accuracy and quality of work 
• Effective communication skills and supportive, collaborative approach with management and peers 

Education and Experience Requirements 

• 4 - 6 years full-cycle A/P experience in Construction, Manufacturing or Logistics 

• Bachelor’s Degree or College Diploma with a major in Accounting 

Coldbox Builders Inc. is an equal opportunity employer and welcomes diversity of applicants. We thank you in advance for your interest; however only applicants selected for further consideration will be contacted directly.