Legal Billing Coordinator

Are you a detail-oriented legal accounting professional with excellent communication skills?  Do you want to advance your career in a law firm that is dedicated to making a difference in the lives of our clients in the pursuit of justice?   

As a Legal Billing Coordinator at Fair Legal, you'll play a vital role in ensuring the smooth and efficient operation of our billing systems, directly supporting our lawyers and staff as they advocate for clients facing complex, life-changing legal challenges. Your work will be crucial in maintaining our firm’s commitment to delivering compassionate legal services in the pursuit of justice for our clients.  Responsibilities will include:

• Generate accurate and timely invoices that communicate to our clients the value of the legal services we provide.
• Communicate with clients regarding their billing inquiries and resolve any disputes or discrepancies in invoices.
• Maintain positive client relations by ensuring transparency and efficiency in the billing process. 
• Work with firm’s professional staff and clients to ensure that trust retainers are maintained at level required for each client file.
• Oversee the receipt of payments and manage accounts receivable.
• Follow up on outstanding invoices and manage collections processes if necessary.
• Prepare trust payment requisitions for approval by firm’s Responsible Lawyer.  Ensure trust account entries are accurate, complete and up-to-date. 
• Data Entry: Enter/update time entries, expenses, and adjustments into our billing system. Maintain and update client and matter information as needed to ensure accuracy in billing records.
• Prepare billing reports and analysis for senior management.
• Manage disbursement billing and payment.  
• Ensure compliance with both internal billing procedures, external client requirements and the Rules of the Law Society of Alberta.

The Legal Billing Coordinator position requires a minimum commitment of 24 hours per week to complete the core functions of the job.  Applicants willing and able to take on additional responsibilities relating to law firm accounting may apply for a full-time position.

Expected remuneration is between $22 and $30 per hour, commensurate with experience and education. We are looking to hire someone who has the following skills and qualifications:

• Attention to Detail: Strong detail orientation is crucial for accurately entering data, preparing bills, and managing complex billing requirements.
• Communication Skills: Effective communication is essential for interacting with clients, lawyers, and other staff to clarify billing details and resolve issues.
• Financial Acumen: Knowledge of basic accounting principles and understanding of financial reports to manage billing and invoicing effectively.
• Organizational Skills: Ability to manage multiple tasks and deadlines in a fast-paced environment. Prioritization and time management are key.
• Technical Proficiency: Familiarity with legal billing / case management software (such as LEAP Legal), accounting software (Quickbooks Online) and general office software (Microsoft Office, particularly Excel, Outlook and Word). Ability to adapt to new technology is important.
• Problem-solving Skills: Capability to address and resolve billing discrepancies and disputes. This involves analytical thinking to manage any challenges that arise during the billing process.

Candidates with relevant training and experience in both the legal environment and bookkeeping can expect to be compensated at the higher end of the payscale. 

*NOTE: We are only accepting applications by email (see below).  

If you are a motivated and skilled individual with a passion for efficient financial operations in the service of a litigation law firm, and can commit to a minimum of 24 working hours per week, we invite you to apply for our Legal Billing Coordinator position as defined below. 

Submit your resume and a cover letter in a single PDF document detailing your relevant training and experience to talent@fairlegal.ca. Please compose the email subject line as follows: “Application for Legal Billing Coordinator Position: LASTNAME, FIRSTNAME”. Applications without this subject line format will be disregarded.