Receptionist - Schowalter Villa - PT - Thursdays

Job Details

Level
Entry

Job Location
Schowalter Villa - Hesston, KS

Remote Type
N/A

Position Type
Part Time

Education Level
High School

Salary Range
Undisclosed

Travel Percentage
None

Job Shift
Day

Job Category
Admin - Clerical

Description

Position Overview:

The receptionist will greet visitors, residents, and employees at the Mullet Place Welcome Center, answer the telephone, manage petty cash funds, and perform general office duties. This individual will work Thursdays 7:00am-3:30pm.

Essential Job Functions:

• Greet visitors, residents, and employees at the Mullet Place Welcome Center, focusing on customer service in a timely manner.
• Primary phone number for Schowalter Villa. Answer all incoming telephone calls within the first two rings and screen non-emergency calls as directed.
• Greet customers for Hesston Bakery Café and assist with overflow, assist with taking orders over the phone.
• Maintain Petty Cash with the proper receipting and maintaining the controlled balance.
• Notify Residents or legal representatives of bed-hold policy when hospitalized.
• When notified of Independent Living Residents leaving the campus for an extended period of time, submits maintenance request.
• Email work orders to Maintenance department as they come in.
• Input massage billing.
• Prepare name plates for Resident rooms.
• Maintain Resident sheet manuals, Directory Boards, and Residents spread sheets.
• Maintain the book of expired residents and Memorial Service list for Chaplain.
• Compile, order, and mail the Independent Living, Assisted Living, and Healthcare packets as needed.
• Provide resident needs such as personal funds, mailing, making copies, giving change, taking payments, etc.
• Email the Marketing Team the employee birthday list (provided by accounting) monthly.
• Email the Marketing Team the resident birthday list and resident anniversary list monthly.
• Ordering of flowers for employees as needed.
• Assist with requests for help from other departments
• Monitor video camera footage of entrances/exits from desk.
• Assist with operating, maintaining and ordering supplies for the copier, supply closet and office supplies as needed.

• Must have outstanding customer service skills
• The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, detail oriented, organizational skills, and the ability to maintain a realistic balance among multiple priorities.

• High School Graduate
• Prior Receptionist/Secretarial experience preferred.

• Proficient in Microsoft applications: Word, Outlook, Excel, PowerPoint