Supervisor Perioperative Material Management

Leads, plans, supervises and coordinates OR-Anesthesia Materials Support services including resource management, and related quality assurance, regulatory compliance, and resource consumption opportunities. Coordinates purchases for OR and Anesthesia departments, general and specialty supplies and instrumentation and oversees LEAN-driven supply management of stock and specialty resources. Maintains an integrated working relationship with Supply Chain (Director, VAT Coordinator, Contracts, Purchasing, Invoicing, Receiving) and follows Supply Chain protocols in use of its policies and proceudral management of all Periop department resources. Coordinates purchase and receipt of materials and surgical resources; participates in the value analysis process for selecting and purchasing supplies and capital equipment. Manages loaner requests and receipts in coordation with BIOMED, SPD, OR & Anesthesia specialty Coordinators and leaders. Collaborates with departmental leadership and Supply Chain Director, and Value Analysis Coordinator to develop, implement and evaluate strategic and operational plans aligned with organizational supply chain, eficiency and savings initiatives. Works directly with department services and hospital support departments such as Supply Chain, Sterile Processing Department to initiate and support departmental process improvement projects. Reports to OR Manager and accountable to Director, Perioperative Services.Minimum Education
High School Diploma or GED (Required)
Associate's Degree Associates or Vocational Degree (preferred) (Preferred)

Minimum Work Experience
4 years Experience as a Surgery-OR/Aneshesia materials mgmt technician or an anesthesia technician. Supervisory experience of at least one year.

4 years experience in OR Materials Mgmt. Proficiency in using Supply Chain Software (PeopleSoft, other) (Required)

Required Skills/Knowledge
Knowledge and practical work experience in a high acuity OR, Anesthesia environment. Able to lead and supervise individuals and teams in routine and project work to sucessful completion. Able to hold teammembers accountable to CNHS policies and procedures. Produce organized, methodical, timely accurate work product. Work and communicate effectively with a diverse team of physicians, Nursing Leaders and ancillary staff in a highly technical, dynamic, and time-sensitive critical care area. Develop, implement and sustain improvement work. Comply to, abide by, and lead compliance for regulatory, safety, quality and infection control standards. Maintain confidentiality with patient and information, business sensitive information, and CNHS intellectual property.
Proficiency in use of PeopleSoft Application, Microsoft Office suite especially Word and EXCEL, electronic Timekeeping systems, HR talent management systemsy with patient and information, business sensitive information, and CNHS intellectual property.

Required Licenses and Certifications
LEAN certification or experience .

Functional Accountabilities
Technical and Software Application

• Operationalize and effectively lead improvement projects.

• Expertly use PeopleSoft applications (orders placement, data file review, purchase submissions-tracking-receipt, handling-storage data) in accordance with Supply Chain policies and procedures.

• Assist and consult with OR clinical specialists and Anesthesia Lead physician regarding materials and resource handling and storage processes.

• Support/participate in the Perioperative Department's performance and management improvement processes.

• Use clinical and business systems (tissue, implant, device, product recall, Event Reporting, other hospital applications) to assure patient and enviromental safety and quality.

• Adept in use of CNHS Performance Mgmt system, timekeeping (KRONOS), MS Word, Excel and Outlook.

• Anticipates and responds to customer needs; follows up until needs are met.

• Consult and collaborate with Specialty Coordinators, Anesthesia Physician lead, nurses and physicians in supporting the material resource needs for surgical procedures, Anesthesia care, and specialty instrumentation orders management.

• Deploy Supply Chain procedural and policy requirements in work methods and processes.

• Manage all OR supply technicians to ensure products are readily available in designated storage locations. Ensure timely placement of replenishment orders.

• Coordinate materials management and handling processes across disciplines.

• Direct and participate in the development of policies and protocols in order to advise and guide materials support for the department.

• Perform in a leadership role on the Department's Value Analysis Committee.

• Anticipates and responds to customer needs; follows up until needs are met.

• Responsible for the safe, quality and efficient management of OR, Anesthesia materials resources and department-wide purchasing cooridnation activities.

• Supervisors Materials staff and assures their compentency in Supply Chain and materials handling processes.

• Ensure regulatory requirements related to materials handling and processes are met and in a constant state of readiness.

• Leads and sustains improvement initiatives, and assures regulatory requirements are met with regard to acquisition and handling of product and processes.

• Integrates department supply functions with and ascribes to processes and policies set forth by the Director-Supply Chain.

• Responsible for materials resource management and related quality assurance, and related regulatory compliance issues.

• Maintain confidentiality of patient information, business sensitive data, and CNHS intellectual property.

• Actively manages RASMAS (Recall Management system) as it relates to the OR and Anesthesia supplies.

• Identifies and leads resource consumption opportunities, storage and handling methods that comply with infection control requirements

• Role models critical thinking skills through informed and practical problem-solving.

• Participates in and leads department education activities that further department and CNHS Supply Chain initiatives.

• Formulate orientation and education of Materials Mgmt staff; provides education and communication in learning forums to clinical and ancillary staff that relates to Supply Chain procedures and policies.

• Demonstrate personal and professional integrity, timeliness, and accuracy in all related responsibilities.

• Uses performance management techniques appropriate to person, job role and behavioral requirements to develop and sustain workload, as well as, managing change in a highly dynamic environment.

• Demonstrate a collegial and respectful relationship with peers, physicians and other CNHS departments.

• Effectively handles stress and demonstrates resilience under pressure; remains calm in an dynamic environment where time sensitivity and clinical excellence is the gold standard.

• Comnmunicate and interact effectively verbally, in writing and in manner.

• Abides by CNHS negotiated contracts, business relations and Compliance requirements.

• Accepts improvement projects with enthusiasm and intelligence, and leads project teams to successful conclusion.

• Set and clearly communicate team goals and priorities in alignment with departmental goals and budgets

• Develop the budget and assign resources to meet the team goals

• Provide the resources and guidance required for employees to perform effectively

• Develop procedures to ensure high safety and quality, and course-correct as needed

• Identify customers' needs and ensure service excellence in meeting those needs

• Be the link between the department and the team in defining the strategies to meet team goals

• Provide prompt and clear feedback to staff and support their performance

• Ensure team adherence to organizational regulations

• Manage the working environment to promote productivity and motivation

• Represent the team in clearing obstacles to high performance

• Hire staff and develop their capabilities

• Monitor and promote strong employee engagement

• Encourage and share new ways of making the right work easier to do

• Recognize and share incremental improvements in operations

• Promote the success of organizational and department initiatives by clearly aligning programs to the mission