Executive Assistant to the City Manager

We are pleased to offer this exciting opportunity featuring various work schedules and telework options depending on operational needs!

DEFINITION: Under direction, performs a broad range of highly responsible, complex, and confidential office administrative support duties for the City Manager, Assistant City Manager and/or elected officials; manages the office administrative functions of the City Manager's Office; acts as the first point of contact for the City Manager and provides information to the public and staff requiring considerable knowledge of City and department services, policies, and procedures; provides administrative support in the development of the budget; and performs related work as required.

DISTINGUISHING CHARACTERISTICS: This classification is responsible for performing highly responsible and complex administrative support to the City Manager, Assistant City Manager, and/or elected officials. Incumbents perform a variety of administrative and project coordination support work for the City Manager and associated staff. The work requires extensive public contact, the frequent use of tact, discretion, and independent judgment, knowledge of City activities, and the ability to conduct independent projects.

SUPERVISION RECEIVED AND EXERCISED: Receives direction from the City Manager or designated management staff. Exercises technical and functional direction over and provides training to lower-level staff.

EXAMPLES OF TYPICAL JOB FUNCTIONS: The typical job functions of the classification may include, but are not limited to, the functions below and are subject to changes in operational necessity.

• Serves as primary contact and liaison for the City Manager's Office with other City staff, the general public, and outside agencies and organizations; represents the department to public and private groups, organizations, and other City groups; answers questions and provides information to City staff and the public regarding City procedures and policies.
• Oversees administrative operations of the City Manager's Office; directs, coordinates, and reviews the work plan for assigned services and programs; assigns work activities, projects, and programs; recommends improvements in workflow, procedures, and use of equipment and forms; implements improvements as approved.
• Oversees and reviews the work of office staff responsible for providing clerical tasks in support of the department; provides training as necessary; provides information on office procedures; and reviews and monitors work assignments to ensure quality and completion according to established timelines.
• Maintains calendar of activities, meetings, and various events; coordinates travel arrangements; schedules use of conference rooms; coordinates meetings and conferences with public officials.
• For detailed information about the job classification, visit: Executive Assistant to the City Manager.

Experience and Education Guidelines: Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:

Education: Equivalent to an associate degree with major coursework in public administration, business administration or a related field.

Experience: Five (5) years of increasingly responsible experience providing office management and administrative support to executives, including two (2) years of lead experience.

SELECTION PROCESS

Wondering what to expect during the recruitment process? Visit the City's Job Opportunities page.

The following dates are tentative and subject to change based on the needs of the hiring department:

Deadline to Apply
5:00 p.m., Monday, March 27, 2023
ContinuousReview of Minimum Qualifications
OngoingPanel Interview
TBD

Information contained herein is subject to change without notice.

The City of San Leandro is an Equal Opportunity Employer.

Employment Type: Full-Time