Administrative Assistant II - Watson Industrial Outreach

Administrative Assistant II - Watson Industrial Outreach

Category:Support Staff

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Locations:Vestal, NY

Posted:Nov 25, 2022

Closes:Jan 20, 2023 - 11:59 PM EST

Type:Full-time

Position ID:156200

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About The Research Foundation for SUNY at Binghamton :

The Research Foundation, founded in 1951, exists to serve SUNY and to capitalize on the scope, scale and diversity of SUNY as an engine of New York State's innovation economy. We are the largest comprehensive university-connected research foundation in the country.

The RF is mission (https://www.rfsuny.org/about-us/rf-strategic-plan/) focused and serves SUNY by providing essential administrative services that enable SUNY faculty to focus their efforts on the education of students and the performance of life-changing research. As a private not-for-profit corporation, we support nearly $1 billion in SUNY research activity annually, providing sponsored programs administration and commercialization support services to SUNY faculty performing research in numerous disciplines.

The RF is committed to diversity, inclusion and a working environment that enhances productivity, creates personal and professional opportunities, unleashes everyone's full potential and fuels innovation. We hold the organization and each other to the highest standards of integrity, accountability and ethical behavior.

Job Description:

About Binghamton University: Binghamton University is a world-class institution that unites more than 130 broadly interdisciplinary educational programs with some of the most vibrant research in the nation. Our unique character is shaped by outstanding academics, facilities and community life - promotes extraordinary student success. Binghamton merges rigorous academics, distinguished faculty and state-of-the-art facilities to engage and challenge its more than 18,000 students. The high-achieving Binghamton student body also represents a great diversity of life experiences, from first-generation college-goers to international students. Beyond their talent, these classmates share a desire to shape the future through technology, insight, intellectual exploration and community service.

Watson Industrial Outreach Office is part of the Thomas J. Watson College of Engineering and Applied Science and provides workforce development, continuing education, and industry outreach services to the engineering community and technology-intensive industry. As part of the office's mission, we provide regular seminars, symposia, online short courses, provide micro-credentials, conduct workshops, conferences, and other programs to the engineering community and beyond. These programs address emerging engineering issues vital to innovation, emerging technologies, social well-being and global competitiveness.

The Administrative Assistant II will support the Watson Industrial Outreach mission with the primary focus on the New Energy New York (NENY) Battery Academy workforce development initiative where key infrastructure and training will be provided to the emerging battery industry.

The Administrative Assistant II will perform various secretarial, support and administrative functions, frequently of a complex and confidential nature, and will report to the Director of the Watson Industrial Outreach office. This position will provide critical support to a diverse team, with the goal of advancing the office's mission.

RESPONSIBILITIES

Responsibilities include but are not limited to:

+ Assist with course administration duties such as course registrations, course enrollments, preparing the Learning Management System (our LMS is currently Brightspace) for new course offerings, issuing digital badges via the Credly Platform, invoicing and refunds, and other related tasks

+ Assist with event planning and logistics for workshops, and other in-person events that include catering, parking, physical facilities work orders, name tags, printing and copying course materials, and other related tasks

+ Assist with reporting on program outcomes and metrics on a regular basis

+ Assist with hiring processes including posting positions, interview scheduling, preparing and submitting hiring paperwork to the Human Resources offices, and onboarding of new hires

+ Assist with preparing client contracts and other agreements using existing templates and coordinating digital signatures using DocuSign

+ Assist with workflow submissions for invoicing, reimbursements, and purchasing card reconciliations using the Binghamton University business systems

+ Use Google e-mail on a daily basis, schedule and confirm zoom meetings and in-person meetings using Google calendar. Create and maintain Google drives and shared documents, as needed

+ Assist with maintaining and updating local websites, LMS and databases

+ Provide timely communications with key stakeholders

+ Perform other administrative functions, as needed

Requirements:

+ Bachelor's degree

+ A minimum of 4 years of progressive experience in a professional office setting

+ Must be highly motivated and detailed oriented with the flexibility to multi-task

+ Must have the ability to thrive in a busy environment

+ Must be able to collaborate and communicate with a diverse group of individuals including faculty, staff, senior administrators, industry partners, students, and visitors

+ Must possess strong oral/written communication skills

+ Must process technical expertise in business management tools including Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace (G-suite)

Preferred:

+ Knowledge of Binghamton University Campus

+ General understanding of Binghamton University campus processes

+ Work experience using social media; proficiency with editing/updating web-based information and databases

+ Some work experience with Brightspace Learning Management System (LMS)

+ Budgets and financial administration

Additional Information:

Salary Range: $46,500 annually - Note: This position is funded by a 3-year grant.

Employee Benefits:The Research Foundation for the State University of New York offers a comprehensivebenefits package (https://benefits.rfsuny.org/) that is a valuable part of total compensation. This includes medical, dental, vision, dependent care subsidy and other benefits such as SUNY Tuition Assistance. Furthermore, our10 Perks of Working at the RF (https://www.rfsuny.org/about-us/careers/) provides an at-a-glance view of our top benefits that make us a great place to work.

Research Foundation Commitment to Equal Employment Opportunity

As an Equal Opportunity / Affirmative Action Employer, The Research Foundation for SUNY will not discriminate in its employment practices due to an applicant's race, color, creed, religion, sex, pregnancy-related conditions, reproductive health decisions, childbirth or related medical conditions, sexual orientation, gender identity or expression, transgender status, age, national origin or ancestry, marital status, familial status, citizenship, physical and mental disability, prior arrest or conviction record, genetic characteristics/genetic information, predisposition or carrier status, domestic violence victim status, military status or service, veteran status, or any other characteristics protected under federal, state or local law.

The Company will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant.

The Research Foundation for SUNY is a private, not for profit corporation and is a separate employer from SUNY and the State of New York and offers separate compensation and benefit plans.

Binghamton University is a tobacco-free campus.

Application Instructions:

Interested candidates should submit the following:

+ Resume or CV

+ Cover letter/Letter of Interest

+ Names and contact information of three references.

You may add additional files/documents after uploading your resume.

After filling out the contact information, you will be directed to the upload page.

Returning Applicants - Login (https://rfbu.interviewexchange.com/login.jsp) to your The Research Foundation for SUNY at Binghamton Careers Account to check your completed application.

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