Accounting/Accounts Payable Specialist

Position Type:
Classified

Date Posted:
1/13/2023

Location:
District Office
Lincoln County School District is accepting on-line applications for an Accounting/Accounts Payable Specialist at the District Office.

PURPOSE: The primary purpose of the Accounting Specialist is to perform various accounting, clerical and support duties for Business Services; including but not limited to Accounts Receivable, Budgeting, Grants
Accounting, Student Body Accounting, and various other general ledger accounting functions.

Essential Duties and Responsibilities: The following are examples of duties. However, any one position may not cover all duties listed; examples may not cover all duties an employee is expected to perform; and other duties may be assigned.

• Maintains the accounts receivables accounting and billing for the District, including but not limited to substitute reimbursements, field trip transportation, and District childcare programs.
• Responsible for daily receipt of District revenue, ensuring proper coding and entering into the accounting software.
• Prepares bank deposits and monthly bank reconciliations. Prepares journal entries as needed to record monthly activity.
• Prints checks for Accounts Payable and Payroll disbursements, maintains check log.
• Audits student body accounts for all schools. Prepares reconciliation between the building receipting software, accounting software and the bank. Completes final reconciliation process in the software systems.
• Completes year-end process for all student body accounts; preparing journal entries as needed to record revenue and expenditure activity. Prepares annual trial-balance and supporting worksheets.
• Assists auditors with required information.
• Assists with budgeting, expenditure monitoring, reporting, auditing, and preparing and submitting funding claims for federal, state and local grants.
• Reviews various posting and coding data from electronic and handwritten records, ensuring proper fund has been used and expenditures comply with grant or other requirements, preparing journal entries as needed.
• Prepares year-end audit schedules for special revenue funds, including federal grant compliance reporting and trial balance reports for auditors.
• Maintains all necessary fixed assets files, and updates computer system; preparing annual reconciliation report for the auditors.
• Maintains student insurance, fleet insurance, catastrophic insurance, and District property/liability insurance; serving as the liaison with the District's insurance Agent of Record.
• Reviews student accident reports as submitted to Business Services; forwarding potential liability concerns to the Agent of Record and assists in the retrieval of documentation and information.
• Files all e-Rate applications, submits billings and assists in preparation of the annual e-Rate budget.
• Assists in updating Business Office procedure manuals.
• Provides training and assistance to other departments, building administrators and District secretaries on business policies, procedures and software.
• Assists in preparing monthly board financial reports and annual budget documents.
• Provides clerical support to the Business Services Supervisor and Business Services Director.
• Assists department staff with special projects as needed.

PURPOSE: The primary purpose of the Accounts Payable Specialist is responsibility for the complete process for payment of district bills. Performs various accounting functions for Business Services Office.

Essential Duties and Responsibilities: The following are examples of duties. However, any one position may not cover all duties listed; examples may not cover all duties an employee is expected to perform; and other duties may be assigned.

• Processes contract payments, district bills, stipends, petty cash, purchase orders, travel expenses and check requests; ensures accurate payment for goods acquired by purchase orders.
• Reviews the purchase order log, completes follow-up on outstanding open purchase orders.
• Provides training and assistance on the Purchase Order system through the Visions program.
• Coordinates and processes all check runs in accordance with the accounts payable schedule; routes checks properly to avoid delays in payment, assuring that all bills are processed on a timely basis.
• Assists with the implementation of new policies, rules and regulations affecting the accounts payable process.
• Maintains working knowledge of information regarding changes in the area of accounts payable and school district business services.
• Communicates orally and in writing with vendors and district staff regarding accounts payable.
• Prepares annual accounts payable calendar.
• Performs computer entry for accounts payable functions and other accounting services as requested.
• Provides instruction and assistance to other employees assigned to assist in accounts payable functions.
• Prepares 1099's and other state and federal forms as needed.
• Maintains confidentiality and integrity of all information related to the business department and district.
• Assists with journal entries and banking deposits.
• Assists other departments with fiscal matters as needed.

Excellent Benefits: Employer paid PERS, Medical, Dental, Vision insurance
Salary: $20.26/hour - $22.37/hour
This is an 8.0 hour per day position, 12 months/260 days.

Qualified applicants will be asked for an interview and must provide a resume and at least 2 letters of recommendation. Upon selection, employees will be required to pay for the following: $12.50 fingerprinting fee and $66 ODE processing fee.

Closing Date: All classified positions are posted for 5 business days, but may be extended if not filled within the 5 day period.