Legal Clerk - Public Works Department

About the Position

The County of San Luis Obispo Public Works Department

is seeking a qualified, self-motivated candidate

to join their team as a Legal Clerk.

The County of San Luis Obispo is offering opportunities to join our APWA accredited Department of Public Works. The department is a professional team of 300 dedicated staff who serve the residents and visitors of the central coast. The Legal Clerk position plays a major role in supporting and covering a wide range of responsibilities which is an important part of our department's success.

The Legal Clerk covers a broad range of service (see below):

• Support Services for the Department of Public Works
• Filing, composing and processing of legal documents, complaints, briefs and restitution claims
• Proofreading, editing, and checking for grammatical errors on large documents, legal documents, and agreements
• Ability to act as a coordinator and liaison between counsel, staff and department representatives
• Process a variety of document requests such as correspondence, agendas, revising policies and procedures, and updating annual documents by proofreading/correcting/ formatting/editing
• Process legal notices and provide postings to follow the Brown Act requirements regarding Advisory Groups and Committees

• Redaction of documents for Public Records Requests and general coordination

• Review documents to meet and follow the County Identity Standard Policy
• Processing News Releases which include web posting, and twitter
• Act as the lead coordinator for the review and processing of Board letters; and responsible for editing/formatting/pagination
• Entering and editing Board items into County Software (Agenda.Net)
• Review and edit Contracts and Agreements
• Provide service for large mail outs via mail-merge

Key Qualifications

Word - demonstrate a high level of knowledge with adding footnotes, creating large mail merges, review and adding track changes, creating Table of contents, adding headers and footers, adding section breaks vs page breaks, and using styles

Editing and proofing document - highly experienced with reviewing and analyzing documents for accuracy, extremely detail oriented and well versed with spelling, grammar and legal language

Excel - demonstrate working knowledge and understanding with tracking and entering data records into a spreadsheet, adding worksheets, naming worksheets

PowerPoint- demonstrate working knowledge and understanding of editing, converting to Adobe and adding header and footers

Acrobat Pro- demonstrate working knowledge and understanding of editing, adding comments, redacting, adding headers/footers and creating fillable forms

MS Teams - demonstrate working knowledge and understanding how to collaborate and create meetings

Outlook- demonstrate working knowledge and understanding how to set up meetings and answering emails

Agenda.net/ SAP/ NEGOV - demonstrate experience with software or ability to learning new software

Social Media - coordination, research and posting experience is a plus

for a complete job description.

Please note that this recruitment may be used to fill future permanent, substitute, limited term, and temporary positions, both full-time and part-time.

This recruitment is also considered a promotional opportunity for current County employees. If interested and qualified, we encourage you to please apply.

The Ideal Candidate

Minimum Qualifications

Two years of clerical experience in a legal office, court or criminal justice system,

OR one year of experience equivalent to an Administrative Assistant III is required.

Review the complete job description for experience and qualification requirements.

• The ideal candidate will have legal knowledge related to the processing of legal claims, legal actions and documents
• Must have advanced knowledge and experience with Microsoft Suite Office Programs, especially Microsoft Word
• Experience with editing and proofreading and checking for grammatical errors on large documents, legal documents, and agreements
• The ability to collaborate professionally with internal/external counsel, the County Risk Manager and other County department staff
• The ability to work cooperatively within a multi-discipline team to meet goals and deadlines while producing a quality work product
• Demonstrate clear communication skills both verbally and written
• Self-motivated and proactive approach to completing assigned work, problem solving and taking on new assignments
• High level of computer literacy and ability to learn new software
• Experience with posting and researching information on social media platforms
• Highly organized and ability to work in a fast-paced environment while staying detail focused

How to Apply

Applications, including answers to supplemental questions, must be submitted online by the final filing date. To apply for this position, click "apply" at the top of this page. Most County recruitments require you to respond to supplemental questions as part of the application process. We recommend that you review these questions prior to beginning your application.

An initial application review will be conducted. Candidates who meet the minimum qualifications and are best qualified will be invited to participate in selection activities which may include online assessments, performance exams, written exams, and interviews.

Final candidates will be required to have an in-depth background review performed before proceeding in the process. Please note that references will not be contacted until the end of the process.

If you have questions or would like to discuss the opportunity further, please contact Human Resources at hr@co.slo.ca.us. Confidential inquiries are welcomed.

For further information regarding the County of San Luis Obispo, visit our website at .

Supplemental Information
Reasonable Accommodation Notice
Federal law requires employers to provide reasonable accommodation to individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job or to perform your job. Examples of reasonable accommodation include making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment. Please call 805-781-5959 for assistance or e-mail for more information.

Veterans
If you are applying for employment with the County of San Luis Obispo and you served in the United States Armed Forces, you may be eligible for veterans preference points as part of the recruitment process. Some dependents and survivors of eligible veterans may also be eligible for preference points.for more information and to learn how to apply for this benefit. Please note that Veteran's credits must be on file with the County of San Luis Obispo Veterans Services Office prior to the recruitment closing date indicated on the job announcement .

Student Loan Forgiveness For Public Employees
Did you know that if you are employed by a government agency you may be eligible for the Public Service Loan Forgiveness (PSLF) program? to learn more about eligibility for this benefit.
mail hr@co.slo.ca.us for more information.

Make a Difference
Employees of the County of San Luis Obispo are public servants who impact the lives of our community every day. From supporting efforts to reduce homelessness, keeping our drinking water clean, or serving the families in need in the community, County employees make a difference.

Compensation and Benefits
Your annual salary is supplemented by a generous benefit package.

For additional information regarding the benefits listed that may be available to you, visit the associated .

Some benefits include:

- Medical (PPO, EPO), Dental (HMO, PPO) and Vision Insurance
- Cafeteria (County contribution to pay for insurance premiums)
- Free visits to the employee health clinic
- Mental Health resources/benefits
- Voluntary insurance plans (life insurance, disability, critical illness and many more)
- A lifelong retirement benefit through the San Luis Obispo County Pension Trust
- Optional deferred compensation Plan with up to $500 per year match
- Tax savings accounts (medical and dependent care)
- Paid personal, sick and vacation days
- 12 paid holidays
- Employee Assistance Program
- Education and Wellness Allowance
- Post Employment Health Plan
- Family Friendly workplace policies
- Flexible work schedule options
- Rideshare commuter benefits

The County of San Luis Obispo has been recognized as a Diamond Level Family Friendly Workplace by San Luis Obispo Chamber of Commerce. We support our employees through: childcare assistance, flexible scheduling practices, paid and unpaid leave, comprehensive health benefits, flexible spending accounts, and employee assistance programs.

Learning and Development
The County prioritizes your learning, personal and professional development, and career growth. Employees have access to over 1500 on-demand courses, instructor led courses, and job-specific trainings.

Employees can take courses to upskill to make themselves more competitive for promotional opportunities and further their career growth. Examples of courses include:

- Emotional Intelligence
- Supervisor/Manager academies
- Microsoft Suite courses
- Defensive Driving
- Financial management
- Retirement preparedness
- Teambuilding
- Written Communication
- Conflict Management
- Clifton StrengthsFinder and DISC
- Job specific conferences/trainings

Student Loan Forgiveness
Did you know that if you are employed by a government agency you may be eligible for the Public Service Loan Forgiveness (PSLF) program
County employees also have access to GotZoom, a program that offers tools and support to navigate your federal student loans.

Homebuyer assistance program
Employees have access to the "Assist-to-Own" program sponsored by to get a loan for the down payment.