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Weekend Secretary Jobs in Rochester, NY (NOW HIRING)

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Weekend Secretary information

See Rochester, NY salary details

$24.2K

$45.3K

$62.2K

How much do weekend secretary jobs pay per year?

As of Jun 28, 2026, the average yearly pay for weekend secretary in Rochester, NY is $45,332.00, according to ZipRecruiter salary data. Most workers in this role earn between $37,000.00 and $51,800.00 per year, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a Weekend Secretary, and why are they important?

To thrive as a Weekend Secretary, you need strong organizational abilities, attention to detail, and proficiency in office administration, typically supported by a high school diploma or equivalent. Familiarity with office software like Microsoft Office Suite, scheduling tools, and phone systems is essential. Excellent communication, time management, and customer service skills help you manage multiple tasks and interact effectively with clients and staff. These skills and qualities are crucial for ensuring smooth office operations and providing professional support during weekend hours.

What are the typical responsibilities and workflow for a Weekend Secretary, and how do they differ from weekday roles?

As a Weekend Secretary, you can expect to handle a range of administrative tasks such as answering phone calls, managing appointments, and preparing documents, often with fewer on-site staff and a quieter office environment. Unlike weekday positions, weekend secretaries often work more independently and must be comfortable making decisions with limited supervision. There may also be a greater emphasis on urgent or time-sensitive requests, as clients or staff may need immediate support outside regular business hours. This role requires strong organizational skills and adaptability to handle unexpected situations that can arise during weekends.

What are the typical duties of a Weekend Secretary?

A Weekend Secretary is responsible for providing administrative and clerical support during weekends, often when regular office staff are not present. Typical duties include answering phones, managing appointments, handling emails, maintaining records, and assisting visitors or clients. They may also be asked to prepare documents, manage office supplies, and ensure the smooth operation of the office during weekend hours. The role requires strong organizational and communication skills, as well as the ability to work independently.

What is the difference between Weekend Secretary vs Part-Time Administrative Assistant?

AspectWeekend SecretaryPart-Time Administrative Assistant
CredentialsHigh school diploma, basic office skillsHigh school diploma, office software proficiency
Work EnvironmentOffice settings, often during weekendsOffice settings, flexible hours
Employer & IndustryBusinesses needing weekend coverageVarious industries, flexible scheduling
Common Search IntentWeekend secretary roles, weekend admin jobsPart-time admin jobs, flexible office work

The Weekend Secretary typically works during weekends in office environments, focusing on administrative tasks. The Part-Time Administrative Assistant may work during weekdays or weekends with similar duties but offers more flexible scheduling. Both roles require basic office skills and are common in various industries seeking flexible administrative support.

What are the most commonly searched types of Secretary jobs in Rochester, NY? The most popular types of Secretary jobs in Rochester, NY are:
What cities near Rochester, NY are hiring for Weekend Secretary jobs? Cities near Rochester, NY with the most Weekend Secretary job openings:
Weekend Secretary jobs near you
School Secretary

School Secretary

Derech HaTorah of Rochester

Rochester, NY

$20/hr

Full-time

Posted 6 days ago

Job description

Warm, kind, efficient, capable-of-multi-tasking secretary needed for busy office at growing private K-8 school.

This role involves performing a wide range of administrative and office support duties to ensure the smooth and efficient operation of the school and to support the principal. As the first point of contact, both in person, over the phone, and via email, you will play a key role in creating a positive first impression and setting the tone for the school environment. For this reason, the ideal candidate should be upbeat, friendly, professional, and welcoming.

Main Job Tasks and Responsibilities

  • Serve as the first point of contact for the school by managing phone calls, emails, and digital inquiries; screen and route communications appropriately

  • Welcome and assist visitors, parents, and students, ensuring a positive and professional experience

  • Perform general administrative duties including email management, document preparation, digital copying/scanning, and mail distribution (physical and electronic)

  • Maintain and organize digital filing systems and, where necessary, physical records in compliance with school policies

  • Enter, update, and manage data in school information systems (SIS) for attendance, billing, donations, tuition, reporting, and student records

  • Generate reports and retrieve information from databases and digital platforms as needed

  • Respond to administrative questions and troubleshoot routine issues, escalating when appropriate

  • Prepare, format, and edit communications including correspondence, reports, newsletters, and internal documents using modern productivity tools

  • Manage office supplies and place orders as needed

  • Coordinate with facilities/maintenance teams for building or equipment issues

  • Create and distribute weekly newsletters using email platforms and digital design tools

  • Maintain and update the school website, calendar, and parent communication platforms with events, forms, and announcements

  • Support faculty and staff with administrative and technology-related tasks, prioritizing based on school needs

  • Provide basic first aid (e.g., bandages, ice packs) and follow school protocols for health and safety situations

  • Manage daily attendance, maintain accurate records, and assist with report cards and student documentation

  • Assist with school events, scheduling, and coordination using shared calendars and communication tools

  • Perform additional duties as assigned to support school operations

Education and Experience

  • Proficiency with modern office software and platforms (e.g., Google Workspace, Microsoft Office, email systems, and digital collaboration tools)

  • Experience with student information systems (SIS) or similar databases preferred

  • Familiarity with standard office equipment and basic troubleshooting

  • Understanding of administrative procedures, digital recordkeeping, and data privacy practices

  • Knowledge of general office management principles and workflows

Key Competencies

  • Warm, welcoming demeanor with a commitment to creating a positive, happy school environment

  • Strong written and verbal communication skills across multiple platforms (in-person, phone, email)

  • Excellent organization, time management, and multitasking abilities

  • Ability to prioritize tasks in a fast-paced environment

  • Problem-solving skills with sound judgment and discretion

  • Attention to detail and accuracy in all work

  • Flexibility and adaptability with changing priorities and technologies

  • Ability to handle sensitive information with confidentiality

  • Team-oriented mindset with a focus on supporting the school community

  • Commitment to acting in the best interests of the school at all times

Hours: Monday to Thursday 8am-4pm, Friday 8am-2pm.

Pay: Starting at $20 per hour/negotiable, plus retirement plan and FSA

Interested candidates should respond with a resume and list of references.