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Virtual Event Producer Jobs (NOW HIRING)

Agora

Events Marketing Coordinator

$35 - $45/hr

Collaborate with the marketing team to brief and produce assets, including social media graphics ... Proficiency with event platforms (specifically Luma), virtual conferencing tools and project ...

The Atlantic Monthly Group

Event Manager

Washington, DC · On-site

$77K - $90K/yr

Oversee virtual and hybrid production in partnership with the production vendors * Develop run-of ... * 5+ years of experience producing events or comparable live experiences * Strong project ...

The Atlantic

Event Manager

Washington, DC

$77K - $90K/yr

Oversee virtual and hybrid production in partnership with the production vendors * Develop run-of ... * 5+ years of experience producing events or comparable live experiences * Strong project ...

Tribune Media

Associate Producer

Washington, DC

The Associate Producer will report to the Executive Producer of The Hill's digital daily news ... virtual events last year, featuring 92 Members of Congress and 88 industry leaders in meaningful ...

WOWK-TV

Associate Producer

Washington, DC · On-site

The Associate Producer will report to the Executive Producer of The Hill's digital daily news ... virtual events last year, featuring 92 Members of Congress and 88 industry leaders in meaningful ...

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Virtual Event Producer information

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$30K

$68.5K

$121K

How much do virtual event producer jobs pay per year?

As of Jul 2, 2026, the average yearly pay for virtual event producer in the United States is $68,526.00, according to ZipRecruiter salary data. Most workers in this role earn between $45,000.00 and $80,000.00 per year, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a Virtual Event Producer, and why are they important?

To thrive as a Virtual Event Producer, you need expertise in event planning, project management, and digital communication, often supported by a degree in communications or a related field. Familiarity with virtual event platforms (such as Zoom, Hopin, or ON24), streaming software, and basic audiovisual equipment is typically required. Outstanding organizational skills, adaptability, and clear communication help you manage stakeholders and resolve issues in real time. These skills ensure seamless event execution, positive attendee experiences, and the ability to handle the dynamic nature of virtual events.

What are some common challenges a Virtual Event Producer faces when coordinating large-scale online events?

A Virtual Event Producer often navigates challenges such as ensuring seamless technology integration across various platforms, managing unexpected technical issues during live sessions, and coordinating communication among remote teams and presenters. Balancing multiple time zones and keeping virtual attendees engaged also require careful planning and adaptability. Strong organizational skills and proactive contingency planning are key to overcoming these hurdles and delivering a smooth event experience.

What does a Virtual Event Producer do?

A Virtual Event Producer is responsible for planning, coordinating, and executing online events such as webinars, conferences, and virtual meetings. They handle the technical aspects of event platforms, manage live streams, and ensure smooth communication between speakers, attendees, and event staff. Their role often includes troubleshooting technical issues, overseeing event schedules, and creating engaging virtual experiences. Virtual Event Producers may also assist with content creation, attendee engagement, and post-event analytics.
More about Virtual Event Producer jobs
What cities are hiring for Virtual Event Producer jobs? Cities with the most Virtual Event Producer job openings:
What are the most commonly searched types of Event Producer jobs? The most popular types of Event Producer jobs are:
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Virtual Event Producer jobs near you
Infographic showing various Virtual Event Producer job openings in the United States as of June 2026, with employment types broken down into 58% Full Time, 17% Part Time, and 25% Contract. Highlights an 75% In-person, 8% Hybrid, and 17% Remote job distribution, with an average salary of $68,526 per year, or $32.9 per hour.
Registration Coordinator

Registration Coordinator

Wisconsin Foundation and Alumni Association

Madison, WI • On-site, Remote

Full-time

Retirement

Posted 13 days ago

Job description

Overview
The Wisconsin Foundation and Alumni Association (WFAA)*, the private fundraising and alumni relations organization for the University of Wisconsin-Madison, is recruiting for a Registration Coordinator to join the Alumni Relations and Engagement Team!
The Registration Coordinator serves as a subject matter and functional expert on project teams for WFAA engagement activities. Assesses the needs of internal and external clients, offering consultation and solutions, while providing expertise in event registration, database management, and event technology. Leverages event data analysis and reporting to inform decision-making, optimize processes, and enhance the planning, evaluation, and seamlessly execute on all engagement activities. This hybrid position will require you to work in our Madison, WI, office at least two days a week.
Essential Functions
Registration Services
  • Provide insight and expertise to internal and external clients on registration design.
    • Provide informed consultation on registration tool capabilities.
    • Understand strategies and outcomes of client registration needs and set up systems and reports in various platforms to deliver accordingly.
    • Represent the interests and needs of the end user Design and develop complex database and event registration sites in the registration software and CRM.
  • Make informed judgments about how to apply registration policies in different client circumstances.
  • Facilitate registrations in the registration system, process payments in the financial system, and update constituent data in the enterprise CRM.
  • Set and maintain planning timelines in collaboration with program owners and the project management team.
  • Learn and comfortably use a variety of project and customer service management tools to track planning steps and facilitate work across WFAA divisions.
  • Serve as the liaison between the WFAA legal team and program leaders on legal requirements for events.
  • Provide exceptional customer service to internal and external constituents, responding promptly and courteously to inquiries and taking the initiative to seek information and resolution.
  • Fulfill registration materials for respective engagement activities.
  • Facilitate post-event communication and the evaluation process across divisions.

Registration Data Management
  • Learn and comfortably use customer relations management (CRM) database and registration tools to support event activities.
  • Create and update constituent records in the WFAA CRM, including contact information, communication preferences, and other demographic data in accordance with WFAA procedures.
  • Apply alumni engagement metrics to advise on optimizing the return of programs and events.
  • Create, program surveys and evaluations, and facilitate the event evaluation process.
  • Assist with post-event and quarterly event reporting.

Engagement Activity Planning and Delivery
  • Participate with project teams and provide input on the design, development, and implementation of organization-sponsored engagement activities.
  • Collaborate with program leaders to determine the best solutions for on-site registration, event attendance gathering.
  • Attend internal work team meetings and document proceedings as needed.
  • Participate in unit strategic planning.
  • Develop documentation and assist in training staff members on the registration system.
  • Contribute to team effectiveness through knowledge-sharing and proactively identifying process improvements.
  • Provide on-site support during program and event implementation as needed.
  • Assist with scheduling and overseeing staff, alumni, and student volunteers for event support.
  • Assist with the preparation of event material and collateral.

Registration Revenue Management 10%
  • Process event registrations and payments in accordance with established, required procedures.
  • Reconcile the financial reporting of registration with accounting.
  • Ensure proper handling and documentation of bank deposits.
  • Assist with the processing of daily registration batches and monthly reconciliation.
  • Respond to registration payment and receipting-related inquiries.

Event Technology Support
  • Provide informed virtual event consultation based on research, best practices, and current virtual engagement trends.
  • Act as Subject Matter Expert (SME) for virtual event platforms and events.
  • Assist in virtual event production (VEP), including but not limited to:
    • A/V set up
    • Video editing
    • On-site testing with livestream vendors
    • Facilitating virtual rehearsals with internal and external stakeholders.
    • Creating and managing interactive polls, Q&As, and presentations.
  • Identify and respond to platform issues and staying up-to-date on platform trainings and developments.
  • Assist Virtual Event Producers by offering continued training and support on platform and industry updates.
  • Collaborate across teams to manage and distribute a/v supplies as needed per event.

Qualifications
Required Qualifications:
  • 2 + years of experience in a professional setting in a related field.
  • Experience working with registration and constituent relations databases or a related database.
  • Proficiency in Microsoft Office, Excel, Outlook, and Word, specifically.
  • Willing and able to work evenings and weekends, and possibly to travel

Other Qualifications:
  • Strong organizational and analytical skills.
  • Excellent communication skills.
  • Ability to effectively interact with people of diverse backgrounds.
  • Ability to work independently as well as collaborate positively within a team environment.
  • Manage multiple tasks and maintain a high degree of discretion.
  • Prior work experience and/or knowledge of academic environment structure is helpful.
  • Basic accounting or data processing knowledge
  • Experience providing strong Internal and external customer service.
  • Experience in virtual event platforms preferred.
  • Experience in audio/video editing is a plus

At WFAA, we are dedicated to creating an inspiring, creative, and respectful work environment for our employees. We offer competitive pay and an outstanding benefits program, including a generous 10% 401k contribution after just one year of service! Join us and be part of a team that values your growth and well-being. Click here to learn more about our employee benefits!
Who is WFAA?
The Wisconsin Foundation and Alumni Association is a private, nonprofit corporation that encourages individuals and organizations to make gifts to the university and to connect with the UW. In 2014, the UW Foundation merged with the Wisconsin Alumni Association® to better serve a growing population of UW alumni and donors. We believe that private support grows out of good relationships between campus leaders, faculty and program staff who need support, and the alumni and friends who want to invest in UW-Madison. We provide important engagement opportunities to link UW-Madison alumni to each other and to their alma mater, building a strong community of Badgers.
Diversity and Inclusion:
Just as the university community benefits from differing viewpoints, perspectives, and experiences, inclusion and diversity are imperative for the success of our mission. WFAA values people and the differences that they bring to the organization, and creates an environment in which all staff members and constituents feel respected and have opportunities to thrive.
The Wisconsin Foundation and Alumni Association is an Equal Opportunity Employer *The Wisconsin Foundation and Alumni Association is the "doing business as" name of the merged organization comprising the University of Wisconsin Foundation (supportuw.org) and the Wisconsin Alumni Association (uwalumni.com). Its legal corporate name is registered as the University of Wisconsin Foundation.

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