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Freelance Event Assistant Jobs (NOW HIRING)

VDA, Inc.

Freelance Event Associate

Somerville, MA · On-site

$22 - $35/hr

Role Summary & Responsibilities Warehouse Helper * Assist in organizing, packing, and loading event ... Freelance & Part-Time Work - Flexible scheduling based on event needs. * Exciting Projects - Work ...

LIVLY INC

Event Host - Chicago, IL

Chicago, IL

$30/hr

We are hiring freelance event hosts to assist with on-site events in apartment communities within the Chicago area. Events focus in the areas of health/wellness, & culture/arts. Event Host shifts are ...

LIVLY INC

Event Host - Dallas, TX

Dallas, TX · On-site

$30/hr

We are hiring freelance event hosts to assist with on-site events in apartment communities within the Dallas/DFW area. Events focus in the areas of health/wellness, & culture/arts. Event Host shifts ...

Livly Inc

Event Host - Dallas, TX

Dallas, TX · On-site

$30/hr

We are hiring freelance event hosts to assist with on-site events in apartment communities within the Dallas/DFW area. Events focus in the areas of health/wellness, & culture/arts. Event Host shifts ...

Livly Inc

Event Host - Chicago, IL

Chicago, IL · On-site

$30/hr

We are hiring freelance event hosts to assist with on-site events in apartment communities within the Chicago area. Events focus in the areas of health/wellness, & culture/arts. Event Host shifts are ...

Charlotte Tilbury

Freelance Brand Expert

Salem, NH · On-site

Charlotte Tilbury is currently recruiting Freelance Brand Experts to join the team. This position ... * Assist in the execution of events * Maintain consistent communication with Brand field team ...

Charlotte Tilbury

Freelance Brand Expert

Salem, NH · On-site

Charlotte Tilbury is currently recruiting Freelance Brand Experts to join the team. This position ... * Assist in the execution of events * Maintain consistent communication with Brand field team ...

Happily

Wedding Planner

Boston, MA · On-site

$10 - $20/hr

Company Description Happily is a nationwide network of freelance event producers, coordinators, and assistants who specialize in onsite logistics for weddings, conferences, parties, and all kinds of ...

Happily

Wedding Planner

Boston, MA · On-site

$10 - $20/hr

Company Description Happily is a nationwide network of freelance event producers, coordinators, and assistants who specialize in onsite logistics for weddings, conferences, parties, and all kinds of ...

Charlotte Tilbury

Freelance Brand Expert

Salem, NH · On-site

Charlotte Tilbury is currently recruiting Freelance Brand Experts to join the team. This position ... * Assist in the execution of events * Maintain consistent communication with Brand field team ...

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How much do freelance event assistant jobs pay per hour?

As of Aug 25, 2026, the average hourly pay for freelance event assistant in the United States is $20.60, according to ZipRecruiter salary data. Most workers in this role earn between $16.59 and $23.56 per hour, depending on experience, location, and employer.

What is a freelance event assistant?

Freelance event assistants are professionals who provide temporary support for events, such as conferences, weddings, or corporate functions. They help with a variety of tasks, including setup, registration, coordinating vendors, and ensuring that the event runs smoothly. Unlike full-time staff, freelance event assistants work on a contract or per-event basis, giving them flexibility and allowing event organizers to hire help as needed. Their responsibilities can vary widely depending on the type and size of the event.

What are the key skills and qualifications needed to thrive as a freelance event assistant?

To thrive as a Freelance Event Assistant, you need strong organizational abilities, attention to detail, and basic knowledge of event planning processes, often supported by prior experience or relevant coursework. Familiarity with event management software, scheduling tools, and basic office applications is typically required. Exceptional communication, problem-solving, and flexibility are valuable soft skills that set top professionals apart in this role. These skills ensure seamless event execution, effective collaboration with clients and vendors, and the ability to adapt to fast-changing event environments.

What are some common challenges faced by freelance event assistants, and how can they be managed?

Freelance Event Assistants often encounter challenges such as adapting to different event types, managing last-minute changes, and coordinating with multiple vendors or team members. Effective communication, strong organizational skills, and the ability to stay calm under pressure are essential for overcoming these obstacles. Building a network of reliable contacts and having contingency plans in place can also help ensure events run smoothly, even when unexpected issues arise.
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Freelance Event Assistant jobs near you
Infographic showing various Freelance Event Assistant job openings in the United States as of August 2026, with employment types broken down into 2% As Needed, 75% Full Time, 20% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $42,843 per year, or $20.6 per hour.

Freelance Event Associate

Somerville, MA • On-site

VDA, Inc.
See more jobs at VDA, Inc.external

$22 - $35/hr

Part-time

Re-posted 20 days ago

Job description

VDA is a leading Experiential Event Design Agency specializing in 3D marketing and design for virtual and physical solutions that bring brands to life. We work across Corporate Meetings, Tradeshows, Themed Events, Exhibits, Retail Environments, and Corporate Facilities. Our team thrives on delivering high-impact experiences that engage audiences and elevate brands.
As we expand, we are seeking skilled freelance and part-time team members to support our warehouse operations, event productions, and logistics.
We are currently hiring for multiple temporary, part-time, and freelance positions, including:
  • Warehouse Helper
  • Scenic Technician
  • Lighting Technician
  • Video Technician
  • Audio Technician
  • Van Driver
  • Truck Driver (16'-26' Box Truck)

These roles play a vital part in ensuring the seamless execution of world-class events, from prepping and transporting equipment to setting up and operating technical elements.
Role Summary & Responsibilities
Warehouse Helper
  • Assist in organizing, packing, and loading event materials and equipment.
  • Maintain warehouse cleanliness and inventory tracking.
  • Support event setup and breakdown as needed.

Scenic Technician
  • Construct, assemble, and install scenic elements for event setups.
  • Work with carpentry, painting, and other fabrication materials.
  • Ensure scenic elements are transported and set up safely and efficiently.

Lighting Technician
  • Assist in setting up and operating lighting equipment for events.
  • Ensure proper rigging and cabling of lighting systems.
  • Troubleshoot any lighting issues during setup and execution.

Audio Technician
  • Set up and manage audio equipment, including speakers, microphones, and mixing consoles.
  • Troubleshoot audio issues and ensure high-quality sound for events.
  • Assist in load-in and load-out of AV equipment.

Van & Truck Drivers (16'-26' Box Truck)
  • Transport event equipment and materials to and from event locations.
  • Safely load and unload materials with attention to organization and protection.
  • Ensure all transportation is completed on schedule and according to safety standards.

Qualifications
  • Prior experience in your respective role (warehouse, scenic, lighting, audio, or driving) preferred.
  • Strong attention to detail and ability to work under tight deadlines.
  • Ability to lift 50+ lbs and work in a fast-paced environment.
  • Valid driver's license required for driving positions (CDL not required for box truck drivers).
  • Availability for flexible, event-based schedules, including nights and weekends.

What We Offer
  • Freelance & Part-Time Work - Flexible scheduling based on event needs.
  • Exciting Projects - Work on high-profile events, tradeshows, and activations.
  • Competitive Pay - Hourly rates based on experience and role.
  • Collaborative Environment - Be part of a team that brings creative visions to life.

Join Our Freelance Team!
If you're looking for part-time, freelance opportunities in event production and logistics, we'd love to hear from you! Apply today and be part of VDA's dynamic event execution team.
Salary Description
Competitive hourly rates, based on role and experience.
Salary Description
22$-35$ Per Hour
The pay range for this role is:
22 - 35 USD per hour (Headquarters)

Apply