Trust Operations Assistant Jobs (NOW HIRING)

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Foley & Lardner LLP's Milwaukee office is seeking a Trust Operations Analyst to join our Trust Accounting team. This role supports the accuracy and integrity of client trust accounts and year-end tax information. The ideal candidate will bring strong analytical and organizational skills, a high level of attention to detail, and the ability to work effectively in a collaborative, deadline-driven environment. The Trust Operations Analyst supports a variety of trust accounting functions, which may include processing security transactions, including complex corporate actions, receipts and disbursements, non-financial account data, and cash, security, and tax reconciliations. Success in this role requires sound problem-solving skills, a solid understanding of trust accounting operations, and the ability to research and resolve issues accurately and efficiently.

The responsibilities listed below reflect the overall scope of work performed by the Trust Accounting team. Specific duties assigned to this role may vary based on business needs, experience, and team structure.

• Process trust account security activity, including but not limited to buys, sells, mergers, spin-offs, stock splits, name changes, and tax lot adjustments.
• Process dividend, interest, and capital gain distributions accurately and timely.
• Invest and divest money market funds daily, ensuring client accounts maintain appropriate cash balances and are not overdrawn.
• Perform cash, security, and tax reconciliations to ensure the accuracy and completeness of client account records.
• Process miscellaneous receipts and disbursements in accordance with established procedures and controls.
• Maintain non-financial data within the trust accounting system, including new account setup, security setup, interested party setup, and ongoing account maintenance.
• Set up and maintain beneficiary information in the tax reporting system.
• Prepare and distribute accurate client accounting statements and other reports in a timely manner, while maintaining records of distribution recipients and distribution dates.
• Research discrepancies, investigate account issues, and assist in resolving operational problems with accuracy and professionalism.
• Support compliance with applicable regulatory requirements, accounting standards, and internal procedures related to trust operations.
• Collaborate effectively with team members and other departments to ensure reliable, accurate, and timely trust operations support.
• Perform other duties as assigned. #LI-Hybrid

• High school diploma or equivalent, plus a minimum of two (2) years of trust accounting or trust administration experience required; or a bachelor's degree in Business, Accounting, Finance, or a related field.
• Prior experience in trust accounting and/or working with trust accounting software preferred.
• Basic knowledge of securities processing and related account activity preferred.
• Strong operational, organizational, and time management skills, with the ability to manage multiple tasks and meet deadlines.
• Excellent attention to detail and analytical skills, with a strong commitment to accuracy.
• Ability to research issues, identify discrepancies, and apply sound problem-solving skills to resolve them.
• Ability to work effectively in a team-oriented environment where collaboration, reliability, and accountability are essential.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Office Suite, including Excel and Word.

In support of transparency and equity in the workplace, Foley provides salary ranges for all positions. The figures below represent the full compensation range of this position. The actual offered amount will be between the range minimum and midpoint based on the following factors: education, experience, geographic market, and internal pay equity at Foley.

Milwaukee - $52,800 to $73,900