Trust Operations Assistant Jobs in Oregon (NOW HIRING)

Description

Ascentec Engineering is hiring! We are seeking a highly motivated People Operations Assistant who is eager to gain real-world experience in office administration, events, and executive support. This role offers hands-on experience in a fast-paced environment while contributing meaningfully to our People & Culture team, leadership team, and company-wide operations. This is a fantastic opportunity for someone looking to get their "foot in the door" for an HR career!

This position is on site (not remote/not hybrid) and not eligible for Visa sponsorship or transfer of Visa sponsorship. 

Requirements

Support a wide range of administrative, People & Culture (HR), and operational activities that contribute to efficient office management and employee engagement.  

Company Event Support:

• Assist with planning and coordinating company events, including parties, sales meetings, and strategic retreats. 
• Support event logistics and day-of execution to help create memorable, engaging experiences. 

Visitor & Front Desk Engagement: 

• Greet and assist visitors, job candidates, and vendors, ensuring a warm and professional first impression. 
• Manage incoming calls and mail with courtesy and efficiency. 

Employee Recognition Program: 

• Track, organize, and distribute recognition program items. 
• Maintain inventory and logs to ensure everything stays up to date. 

Office & Administrative Support:

• Maintain office supply inventory and ensure common areas stay organized. 
• Assist the President and leadership team with administrative tasks and small projects. 

Travel Coordination:

• Support travel arrangements for employees and candidates. 

Communications Support:

• Help prepare and send company mailings such as holiday cards, thank-you notes, and employee anniversary recognitions. 

Scheduling Assistance:

• Assist with scheduling meetings and interviews, ensuring smooth coordination across calendars and conference rooms. 

 New Hire & HR Support:

• Prepare training materials and orientation packets for new employees. 
• Support HR and executive leadership with special short-term projects and occasional errands. 

General Expectations:

• Demonstrates Ascentec core values: Customer Focus, Employee Growth, Trust and Integrity, Operational Excellence, and Acts Like an Owner. 
• Maintains regular, predictable attendance. 
• Performs other duties as assigned. 

Education/Certifications: 

Associate's degree or Bachelor's degree highly preferred or commensurate job experience.

Skills and Competencies:

• Friendly, professional, and comfortable interacting with visitors and employees. 
• Organized and detail-oriented with strong follow-through. 
• Willing to learn and take initiative. 
• Able to manage multiple tasks and maintain confidentiality. 
• Excellent customer service and written and verbal communication skills. 
• Ability to work independently and as part of a team.  
• Valid driver's license and access to reliable transportation. 
• Proficient in Microsoft Office. 

Working Conditions:

• May sit for long periods of time- desk & meetings
• Will occasionally walk to Production, where noise level can be low to moderate
• The employee must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of the job, absent undue hardship. The employer retains the right to change or assign other duties to this position.

Compensation/Benefits:

• $20 per hour
• Medical/Dental/Vision insurance
• Immediate 100% vesting Safe Harbor 401(k) retirement saving plan with matching contributions offered
• Paid Holidays & PTO
• Short-term & long-term disability coverage 
• Educational aid program available
• Purchase discounts, membership discounts, and many other incentives

 Applicant must be able to pass a drug screen and criminal background check prior to employment.

ITAR REQUIREMENTS: To conform to U.S. Government space technology export regulations, including the International Traffic in Arms Regulations (ITAR) you must be a U.S. citizen, lawful permanent resident of the U.S., protected individual as defined by 8 U.S.C. 1324b(a)(3), or eligible to obtain the required authorizations from the U.S. Department of State. 

Ascentec Engineering is an Equal Opportunity Employer; employment with Ascentec Engineering is governed on the basis of merit, competence and qualifications and will not be influenced in any manner by race, color, religion, gender, national origin/ethnicity, veteran status, disability status, age, sexual orientation, gender identity, marital status, mental or physical disability or any other legally protected status.