Subcontracting Manager Jobs (NOW HIRING)

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Position Summary

The Subcontracts Manager is responsible for leading and managing all subcontracting activities across projects or within the department. This role oversees subcontract formation, administration, and execution while ensuring compliance with company procedures, contractual requirements, and industry standards. The position provides strategic direction, guidance, and support to project teams and subcontract personnel to ensure effective subcontract management and successful project delivery.

Key Responsibilities

Functional Responsibilities

• Establish and implement subcontract management strategies, systems, methods, and procedures for projects or departmental functions.
• Lead or participate in the development and execution of subcontract management strategies.
• Direct subcontract formation processes for assigned projects.
• Develop and manage subcontract execution plans, including subcontract plans, logs, and reporting systems.
• Perform sourcing and pre-qualification of bidders and suppliers.
• Prepare and issue Requests for Proposals (RFPs) and related documentation.
• Lead negotiations, formation, and award of subcontracts, including handling claims and correspondence.
• Support development of project-specific contractual flow-down requirements from prime contracts.
• Administer subcontracts throughout the project lifecycle, including subcontractor management and invoice review.
• Manage subcontract closeout processes and ensure proper documentation completion.
• Ensure proper handling, filing, and documentation of subcontract records in compliance with procedures.
• Interface with internal stakeholders, including:
• Legal (terms and conditions)
• Project Controls (cost, progress, forecasting)
• Accounting (payments and financial tracking)
• Engineering (technical scope alignment)
• Provide guidance and support to Subcontracts Coordinators and Administrators.
• Maintain direct liaison with subcontract personnel to ensure proper execution and administration.
• Support procurement activities, including terms and conditions negotiations and coordination with procurement teams.
• Contribute to the development and management of Master Services Agreements (MSAs).
• Prepare subcontract activity reports and support data analysis for project tracking.
• Participate in internal audits and ensure compliance with subcontracting procedures and standards.
• Support development and continuous improvement of subcontracting procedures and best practices.
• Lead or participate in departmental initiatives, including Lean and continuous improvement efforts.

Leadership / Management Responsibilities 

• Provide leadership and direction to subcontract personnel, including coordinators and administrators. 
• Train and guide teams on subcontracting policies, procedures, and best practices. 
• Support performance management and development of team members. 
• Ensure alignment of subcontract activities with project objectives and organizational strategy. 
• Drive collaboration across multidisciplinary teams and stakeholders.

Compliance / Operational Responsibilities 

• Ensure all subcontracting activities comply with company policies, procedures, and regulatory requirements. 
• Maintain accuracy, completeness, and integrity of subcontract documentation. 
• Ensure audit readiness and compliance with internal control processes. 
• Monitor subcontract performance, cost, and schedule compliance. 
• Ensure adherence to contractual obligations and risk management standards.

Qualifications

Required Qualifications

• Bachelor's degree or equivalent relevant industry experience.
• Minimum of 8-10 years of experience in subcontract formation and administration within oil & gas or industrial EPC environments.
• Strong knowledge of contracting and procurement policies, procedures, and industry standards.
• Proven experience managing subcontracting activities for high-value materials and services.
• Strong experience with subcontract management tools, KPIs, and systems (e.g., MRP, ERP).
• Demonstrated leadership and team management experience.
• Strong analytical, organizational, and problem-solving skills.
• Excellent written and verbal communication skills.

Preferred Qualifications 

• Experience in large-scale EPC project environments. 
• Experience with Lean, Six Sigma, or process improvement methodologies.

Role Specific Knowledge & Skills

• Strong knowledge of subcontract formation, negotiation, and administration processes. 
• Ability to manage complex subcontracting activities across multiple projects. 
• Strong stakeholder management and cross-functional coordination skills. 
• Ability to prioritize and manage multiple tasks under tight deadlines. 
• Strong analytical and decision-making capabilities. 
• Ability to present complex information effectively to stakeholders. 
• Strong leadership and team development skills. 
• Proficiency in Microsoft Office and subcontract management systems. 
• Ability to maintain professionalism and confidentiality.

Additional Information 

• No sponsorship or relocation assistance available.
• Candidates must be legally authorized to work in the United States without current or future sponsorship.

What's next?

At Technip Energies, we prioritize internal applications and provide timely feedback to internal applicants. Our Recruiting Team screens and matches your skills, experience, and potential team fit against the role requirements. We ask for your patience as the team completes the volume of applications with a reasonable timeframe. You can check your application progress directly in PeopleConnect Recruiting.

Together, let's be part of the solution!