ZipRecruiter

Log In

1

Special Project Assistant Jobs (NOW HIRING)

The Pennsylvania State University

The Special Projects Coordinator provides essential support for the successful execution of unique ... Resource Coordination: Assist in the procurement of resources (materials, technology, external ...

BKF

Transportation Project Assistant

San Francisco, CA · On-site

$30 - $40/hr

Prepare Basic reports and collections metrics to track and communicate collection status to management. * Assist Project Managers and Transportation Sector as needed on Special projects and ...

BKF

Transportation Project Assistant

San Jose, CA · On-site

$30 - $40/hr

Prepare Basic reports and collections metrics to track and communicate collection status to management. * Assist Project Managers and Transportation Sector as needed on Special projects and ...

BKF

Transportation Project Assistant

Pleasanton, CA

$30 - $40/hr

Prepare Basic reports and collections metrics to track and communicate collection status to management. * Assist Project Managers and Transportation Sector as needed on Special projects and ...

Alpha, Inc.

Special Project - Estate Assistant

Kahului, HI · On-site

$25 - $30/hr

... * Assist with basic IT troubleshooting (Wi-Fi, A/V, connectivity) in coordination with vendors. * Handle mail, package deliveries, and special-order items. * Safeguard and uphold strict privacy ...

DEKRA SERVICES INC

Special Project Accountant

Atlanta, GA · On-site

$70K - $80K/yr

The Special Projects Accountant will serve as a flexible operational resource, stepping in across ... In addition, this position will assist with periodic close responsibilities and support the ...

Shook, Hardy and Bacon

Project Assistant

Atlanta, GA · On-site

Assists in special project work for practice group. Demonstrates an in depth understanding of the ... May assist on paper and/or electronic data collection projects. May upload data and documents to ...

BKF

Water Resources Project Assistant

Oakland, CA · On-site

$30 - $40/hr

Prepare Basic reports and collections metrics to track and communicate collection status to management. * Assist Project Managers and Water Resources Sector as needed on Special projects and ...

Rogers Electric

Project Assistant

Haskell, TX · On-site

... talented and driven Project Assistant to join our team! Your Day-to-Day: * Supports Project ... Prepares special reports as requested by supervisor * Performs additional duties as assigned What ...

BKF

Water Resources Project Assistant

Redwood City, CA · On-site

$30 - $40/hr

Prepare Basic reports and collections metrics to track and communicate collection status to management. * Assist Project Managers and Water Resources Sector as needed on Special projects and ...

BKF

Water Resources Project Assistant

Redwood City, CA · On-site

$30 - $40/hr

Prepare Basic reports and collections metrics to track and communicate collection status to management. * Assist Project Managers and Water Resources Sector as needed on Special projects and ...

next page

Showing results 1-20

All JobsSpecial Project JobsSpecial Project Assistant Jobs

Special Project Assistant information

See salary details

$13

$21

$31

How much do special project assistant jobs pay per hour?

As of Jul 14, 2026, the average hourly pay for special project assistant in the United States is $21.55, according to ZipRecruiter salary data. Most workers in this role earn between $17.31 and $24.28 per hour, depending on experience, location, and employer.

What is the salary of a project assistant?

The salary of a project assistant typically ranges from $35,000 to $55,000 per year, depending on experience, industry, and location. Entry-level positions may start lower, while experienced assistants or those in specialized fields can earn higher wages. Benefits and work environment also vary by employer.

What does a project assistant do?

A project assistant supports project managers and teams by coordinating schedules, preparing documentation, tracking progress, and ensuring tasks are completed on time. They often use tools like Microsoft Office and project management software, and may handle communication with stakeholders. The role requires organizational skills and attention to detail to help ensure project success.

What is the highest paid assistant job?

The highest paid assistant jobs are often executive assistants or personal assistants to top executives, with salaries reaching six figures in some cases. These roles typically require advanced organizational skills, experience, and sometimes specialized knowledge or certifications, and they often involve working in high-pressure environments or with high-profile clients.

What is the difference between Special Project Assistant vs Project Coordinator?

AspectSpecial Project AssistantProject Coordinator
Required CredentialsTypically requires a bachelor's degree, relevant experience, and sometimes certifications in project management or related fieldsUsually requires a bachelor's degree; certifications like CAPM or PMP are a plus
Work EnvironmentSupports specific projects, often in administrative, research, or operational roles within organizationsManages project timelines, resources, and communication across teams in various industries
Employer & Industry UsageUsed in government, non-profits, and corporate sectors for supporting special initiativesCommon across industries for overseeing project execution and coordination

The Special Project Assistant focuses on supporting specific projects with administrative and operational tasks, often under direct supervision. In contrast, the Project Coordinator manages project timelines, resources, and team communication to ensure project success. While both roles require organizational skills and relevant credentials, the Special Project Assistant typically provides more specialized support for particular initiatives.

What are Special Project Assistants?

Special Project Assistants are professionals who provide administrative and operational support for specific projects within an organization. Their duties often include coordinating tasks, managing schedules, preparing reports, and assisting project managers to ensure projects run smoothly. They may also help with data collection, communication between team members, and organizing meetings. Special Project Assistants play a vital role in ensuring projects are completed on time and within budget.

What is a special project assistant?

A special project assistant is a professional who provides support for specific projects within an organization, often handling tasks such as research, coordination, and administrative duties. They typically require strong organizational skills, proficiency with project management tools, and the ability to adapt to changing project needs.

How does a Special Project Assistant typically collaborate with multiple departments during a project?

Special Project Assistants often serve as a key liaison between various departments, facilitating communication and ensuring that project objectives are clearly understood by all stakeholders. They may coordinate meetings, consolidate feedback, and manage documentation to keep everyone aligned and on schedule. This cross-functional collaboration helps streamline workflows and enables the successful completion of complex projects within deadlines. Being adaptable and proactive in addressing potential bottlenecks is essential for success in this role.

What are the key skills and qualifications needed to thrive as a Special Project Assistant, and why are they important?

To thrive as a Special Project Assistant, you need strong organizational skills, attention to detail, and proficiency in project coordination, often supported by a relevant degree or administrative experience. Familiarity with project management software (like Asana or Trello), Microsoft Office Suite, and sometimes basic data analysis tools is typically expected. Exceptional communication, adaptability, and problem-solving abilities help you navigate changing priorities and collaborate effectively across teams. These skills are crucial for ensuring that projects are executed smoothly, deadlines are met, and stakeholders remain informed and engaged.
What cities are hiring for Special Project Assistant jobs? Cities with the most Special Project Assistant job openings:
What are the most commonly searched types of Special Project jobs? The most popular types of Special Project jobs are:
What states have the most Special Project Assistant jobs? States with the most job openings for Special Project Assistant jobs include:
Special Project Assistant jobs near you
Special Project Coordinator

Special Project Coordinator

The Pennsylvania State University

On-site, Remote

Part-time

Re-posted 3 days ago

Job description

APPLICATION INSTRUCTIONS:
  • CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday.
  • CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.
  • If you are NOT a current employee or student, please click "Apply" and complete the application process for external applicants.

Approval of remote and hybrid work is not guaranteed regardless of work location.For additional information on remote work at Penn State, seeNotice to Out of State Applicants.

JOB DESCRIPTION AND POSITION REQUIREMENTS

Summary:

The Special Projects Coordinator provides essential support for the successful execution of unique and strategic initiatives within the community health department. This individual works closely with student health educator and associate director and student affairs committee members to ensure projects stay on track, maintain efficient workflows, and achieve their intended outcomes.

Core Responsibilities:

  • Administrative Support: Schedule meetings, manage calendars, prepare presentations and reports, coordinate travel arrangements, and other logistical tasks as needed.
  • Resource Coordination: Assist in the procurement of resources (materials, technology, external vendors) needed for project success.
  • Communication & Documentation: Maintain clear project documentation, including meeting minutes, action items, and project status updates. Act as a communication liaison between project team members and stakeholders.
  • Data Tracking & Analysis: Collect, organize, and analyze project-related data. Assist in the preparation of progress reports for management.
  • Process Improvement: Identify and recommend opportunities to streamline project workflows and enhance communication channels.

Qualifications:

  • Education/Experience: minimum an Associate degree in business, communications, or a related field. Two years of experience in an administrative or project support role preferred.
  • Organizational Skills: Exceptional attention to detail and the ability to manage multiple tasks and deadlines effectively.
  • Communication: Strong written and verbal communication skills. Ability to interact professionally with stakeholders at all levels.
  • Technology Proficiency: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with project management tools a plus.
  • Adaptability: Comfortable working in a dynamic environment where priorities may shift.

Additional Desired Skills:

  • Event planning experience
  • Research skills

BACKGROUND CHECKS/CLEARANCES

This position requires the following clearances in addition to applicable background checks: PA State Police Criminal Background Check, PA Child Abuse History Clearance Form, and Federal (FBI) Fingerprint Criminal Background Check.

CAMPUS SECURITY CRIME STATISTICS

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here.

EEO IS THE LAW

Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.

The Pennsylvania State University is committed to and accountable for advancing equity, respect, and belonging. We embrace individual uniqueness, as well as a culture of belonging that supports equity initiatives, leverages the educational and institutional benefits of inclusion in society, and provides opportunities for engagement intended to help all members of the community thrive. We value belonging as a core strength and an essential element of the university's teaching, research, and service mission.

Federal Contractors Labor Law Poster

PA State Labor Law Poster

Penn State Policies

Copyright Information

Hotlines

Pennsylvania State University logo

About Pennsylvania State University

Sourced by ZipRecruiter

Pennsylvania State University, often referred to as Penn State, is a major, public, research-intensive university located in University Park, PA, US. This esteemed institution serves as an important player within the education industry, offering a plethora of academic programs across various disciplines. The university was founded in 1855 with the mission to provide quality education, advanced research, and service to society. Penn State holds firmly to values of integrity, respect, and excellence, fostering a diverse and inclusive community. The university is renowned for its research productivity and its high-ranking programs in areas like engineering, business, and education. One notable achievement of the institution is its designation as a "R1: Doctoral Universities – Very high research activity," demonstrating its commitment to scholarship and discovery.

Industry

Education

Company size

11 - 50 Employees

Headquarters location

University Park, PA, US

Year founded

1855

Social media

FacebookTwitter

View All Pennsylvania State University Jobs

Apply