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Special Project Assistant Jobs (NOW HIRING)

Data-Mail, Inc.

Project Assistant

Newington, CT · On-site

Newington, CT In-Person Monday-Friday 8:30 am - 5:00 pm SUMMARY To assist account directors ... Complete special projects, as required. * Comply with company rules and regulations. * Maintain ...

Helix Electric

Project Assistant

Las Vegas, NV · On-site

$42K - $52K/yr

The Project Assistant is responsible for general office and field tasks and providing supportive ... Special Disabled Veteran, Vietnam Era Veteran or other qualifying veteran. Diverse employees ...

Helix Electric

Project Assistant

Las Vegas, NV

$42K - $52K/yr

The Project Assistant is responsible for general office and field tasks and providing supportive ... Special Disabled Veteran, Vietnam Era Veteran or other qualifying veteran. Diverse employees ...

Data-Mail, Inc

Project Assistant

Newington, CT · On-site

Newington, CT In-Person Monday-Friday 8:30 am - 5:00 pm SUMMARY To assist account directors ... Complete special projects, as required. * Comply with company rules and regulations. * Maintain ...

Transperfect

Project Assistant

Honolulu, HI · On-site

... special projects or duties when required. • Providing word count quotes to sales Qualifications • Requires at least a four-year degree • Excellent communication skills (both written and verbal ...

The University of Chicago

Project Assistant IV

Chicago, IL · On-site

$23.71 - $34.72/hr

Manage special projects, organize and coordinate individual and group meetings and special events. * Assist with financial matters, including assisting in the continuous improvement of overall ...

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How much do special project assistant jobs pay per hour?

As of May 31, 2026, the average hourly pay for special project assistant in the United States is $21.55, according to ZipRecruiter salary data. Most workers in this role earn between $17.31 and $24.28 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a Special Project Assistant, and why are they important?

To thrive as a Special Project Assistant, you need strong organizational skills, attention to detail, and proficiency in project coordination, often supported by a relevant degree or administrative experience. Familiarity with project management software (like Asana or Trello), Microsoft Office Suite, and sometimes basic data analysis tools is typically expected. Exceptional communication, adaptability, and problem-solving abilities help you navigate changing priorities and collaborate effectively across teams. These skills are crucial for ensuring that projects are executed smoothly, deadlines are met, and stakeholders remain informed and engaged.

How does a Special Project Assistant typically collaborate with multiple departments during a project?

Special Project Assistants often serve as a key liaison between various departments, facilitating communication and ensuring that project objectives are clearly understood by all stakeholders. They may coordinate meetings, consolidate feedback, and manage documentation to keep everyone aligned and on schedule. This cross-functional collaboration helps streamline workflows and enables the successful completion of complex projects within deadlines. Being adaptable and proactive in addressing potential bottlenecks is essential for success in this role.

What are Special Project Assistants?

Special Project Assistants are professionals who provide administrative and operational support for specific projects within an organization. Their duties often include coordinating tasks, managing schedules, preparing reports, and assisting project managers to ensure projects run smoothly. They may also help with data collection, communication between team members, and organizing meetings. Special Project Assistants play a vital role in ensuring projects are completed on time and within budget.

What is the difference between Special Project Assistant vs Project Coordinator?

AspectSpecial Project AssistantProject Coordinator
Required CredentialsTypically requires a bachelor's degree, relevant experience, and sometimes certifications in project management or related fieldsUsually requires a bachelor's degree; certifications like CAPM or PMP are a plus
Work EnvironmentSupports specific projects, often in administrative, research, or operational roles within organizationsManages project timelines, resources, and communication across teams in various industries
Employer & Industry UsageUsed in government, non-profits, and corporate sectors for supporting special initiativesCommon across industries for overseeing project execution and coordination

The Special Project Assistant focuses on supporting specific projects with administrative and operational tasks, often under direct supervision. In contrast, the Project Coordinator manages project timelines, resources, and team communication to ensure project success. While both roles require organizational skills and relevant credentials, the Special Project Assistant typically provides more specialized support for particular initiatives.

What cities are hiring for Special Project Assistant jobs? Cities with the most Special Project Assistant job openings:
What are the most commonly searched types of Special Project jobs? The most popular types of Special Project jobs are:
What states have the most Special Project Assistant jobs? States with the most job openings for Special Project Assistant jobs include:
Special Project Assistant jobs near you
Project Assistant

Project Assistant

Data-Mail, Inc.

Newington, CT • On-site

Full-time

Posted 9 days ago

Job description


LOCATION: Newington, CT
In-Person Monday-Friday 8:30 am - 5:00 pm
SUMMARY

To assist account directors, account executives and account managers in the day-to-day handling and maintenance of the mailing programs of assigned accounts. Provide administrative and professional secretarial support to the account services department.

ESSENTIAL DUTIES AND RESPONSIBILITIES
  1. Input data into CJM, process changes to job. May include setting up new customers.
  2. Generate inventory, production count and other miscellaneous reports. Provide general follow-up assistance.
  3. Follow-up on material leftovers: Assist AM in supplying customers with leftover balance reports. Attain material disposition. Write transportation orders.
  4. Mailpiece preparation:
  • Process customer samples
  • Verify accuracy of production samples.
  • Prepare customer samples for approval
  • Assist in the preparation of internal production samples
  1. Verify and file production QC pulls
  2. Perform record keeping. Assist in sign-off preparation.
  3. Assist in preparing postage requests, postal reports and scan 3602’s.
  4. Prepare transportation orders to ship samples
  5. Prepare PDF’s for clients.
    Assist Quote Team with scanning and filing.
  6. Backup telephone function. Provide switchboard/receptionist relief.
  7. Make hospitality arrangements, as required.
  8. Perform all duties in a confidential and professional manner.
  9. Complete special projects, as required.
  10. Comply with company rules and regulations.
  11. Maintain confidentiality of company-sensitive data.
  12. Implement a commitment to quality philosophy and recommend methods and procedures to reduce cost and/or improve operating efficiency of the department.
  13. Keep manager/supervisor informed of activities and situations that will impact the achievement of corporate or department goals and objectives.
  14. Perform other related duties as required to achieve the goals and objectives of the department and company.
EDUCATION/EXPERIENCE
  • Associates degree plus 1-2 years of experience in a clerical position or equivalent experience
COMPETENCIES
  • Team oriented
  • Detail oriented
  • Excellent verbal and written communication skills
  • Proficiency in Microsoft Office Word, Excel and Power Point
  • Knowledge of word processing software
  • Excellent organizational skills




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