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Special Project Assistant Jobs (NOW HIRING)

Semiserve

Project Assistant

Kansas City, MO · On-site

$23 - $24/hr

... special projects and additional office tasks as assigned Qualifications High school diploma or GED required Associate or Bachelor's degree preferred Previous experience in administrative support ...

PSG Global Solutions

Project Assistant

San Jose, CA

Help coordinate clerical needs of special projects; Complete weekly timecards; Make copies of printed material. Additional duties as assigned by supervisor to assist in the overall success of the ...

PSG Global Solutions

Project Assistant

San Diego, CA

Occasional project assistance for managers * Assist in Power point presentations * Utilize Access ... Help coordinate clerical needs of special projects * Complete weekly timecards * Make copies of ...

ERMC

Special Projects Technician

Dallas, TX · On-site

Document project progress, technical issues, and solutions, and provide regular status updates to management. * Assist in equipment setup, calibration, and maintenance as part of special project ...

Robert Half

Project Assistant

Castroville, TX · On-site

$23 - $24/hr

Our client is in need of a Project Assistant to support day-to-day operations for a busy ... special events, and occasional technical support coordination for issues affecting workplace ...

Helix Electric, LLC

Project Assistant

Las Vegas, NV

$42K - $52K/yr

The Project Assistant is responsible for general office and field tasks and providing supportive ... Special Disabled Veteran, Vietnam Era Veteran or other qualifying veteran. Diverse employees ...

Robert Half

Project Assistant

Pleasanton, CA · On-site

$23.75 - $27.50/hr

We are looking for a Part-time Project Assistant to provide dependable coordination and ... and special initiatives. • Communicate with internal stakeholders and external contacts in a ...

The Pennsylvania State University

The Special Projects Coordinator provides essential support for the successful execution of unique ... Resource Coordination: Assist in the procurement of resources (materials, technology, external ...

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How much do special project assistant jobs pay per hour?

As of May 30, 2026, the average hourly pay for special project assistant in the United States is $21.55, according to ZipRecruiter salary data. Most workers in this role earn between $17.31 and $24.28 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a Special Project Assistant, and why are they important?

To thrive as a Special Project Assistant, you need strong organizational skills, attention to detail, and proficiency in project coordination, often supported by a relevant degree or administrative experience. Familiarity with project management software (like Asana or Trello), Microsoft Office Suite, and sometimes basic data analysis tools is typically expected. Exceptional communication, adaptability, and problem-solving abilities help you navigate changing priorities and collaborate effectively across teams. These skills are crucial for ensuring that projects are executed smoothly, deadlines are met, and stakeholders remain informed and engaged.

How does a Special Project Assistant typically collaborate with multiple departments during a project?

Special Project Assistants often serve as a key liaison between various departments, facilitating communication and ensuring that project objectives are clearly understood by all stakeholders. They may coordinate meetings, consolidate feedback, and manage documentation to keep everyone aligned and on schedule. This cross-functional collaboration helps streamline workflows and enables the successful completion of complex projects within deadlines. Being adaptable and proactive in addressing potential bottlenecks is essential for success in this role.

What are Special Project Assistants?

Special Project Assistants are professionals who provide administrative and operational support for specific projects within an organization. Their duties often include coordinating tasks, managing schedules, preparing reports, and assisting project managers to ensure projects run smoothly. They may also help with data collection, communication between team members, and organizing meetings. Special Project Assistants play a vital role in ensuring projects are completed on time and within budget.

What is the difference between Special Project Assistant vs Project Coordinator?

AspectSpecial Project AssistantProject Coordinator
Required CredentialsTypically requires a bachelor's degree, relevant experience, and sometimes certifications in project management or related fieldsUsually requires a bachelor's degree; certifications like CAPM or PMP are a plus
Work EnvironmentSupports specific projects, often in administrative, research, or operational roles within organizationsManages project timelines, resources, and communication across teams in various industries
Employer & Industry UsageUsed in government, non-profits, and corporate sectors for supporting special initiativesCommon across industries for overseeing project execution and coordination

The Special Project Assistant focuses on supporting specific projects with administrative and operational tasks, often under direct supervision. In contrast, the Project Coordinator manages project timelines, resources, and team communication to ensure project success. While both roles require organizational skills and relevant credentials, the Special Project Assistant typically provides more specialized support for particular initiatives.

What cities are hiring for Special Project Assistant jobs? Cities with the most Special Project Assistant job openings:
What are the most commonly searched types of Special Project jobs? The most popular types of Special Project jobs are:
What states have the most Special Project Assistant jobs? States with the most job openings for Special Project Assistant jobs include:
Special Project Assistant jobs near you
Facilities & Special Project Assistant

Facilities & Special Project Assistant

Southern Multifoods, Inc.

Jacksonville, TX

$33K - $40.90K/yr

Other

Posted 29 days ago

Job description

Job Title: Facilities and Special Project Assistant

 

Reports To: Director of Facilities and Construction

 

Department: Development

Date: April 2026

Basic Function: Assists Director of Facilities and Construction with coordinating all activities associated with the construction and opening of new stores, including soliciting, reviewing, and recommending bids from general and independent contractors, obtaining necessary permits, and assuring timely opening of facilities.  Performs due diligence items regarding zoning, permitting, utilities, incentives, and equipment orders.  Oversees civil engineers and architects to ensure all projects are timely completed.

Assists Director or Facilities and Construction with special projects, including but not limited to replacement of damaged pole signs, plumbing projects, concrete repairs, interior and exterior construction, and major HVAC repairs.  Researches and implements preventative maintenance schedules as well as devises ways to reduce costs regarding maintenance issues and utility usage

Job Specifications: High School diploma or equivalent is required with college preferred.  Must be proficient in the use of word processing and spreadsheet software.  Requires three (3) to five (5) years related construction experience.  Must have good coaching, negotiation, interpersonal, organizational, and analytical skills and be able to carry out duties and assignments independently.  Must be able to interpret and respond to legal documents regarding construction/maintenance bids and specifications. 

 

Supervisory Dimensions: None.

External Contacts: Frequent contact with architects, engineers, general contractors, sub-contractors, equipment vendors, and regulatory authorities including planning and development departments and economic development corporations.

Internal Contacts:  Director of Facilities and Construction, Vice President of Development and General Counsel, and President/CEO.  

Decision Making Responsibilities:  Makes decisions regarding equipment purchases, utility connections, cost efficient/effective way to ensure the longevity of the equipment, contractors and vendors.

Exposure to Confidential Information: Exposed to corporate expansion plans and project/maintenance costs.


Key Activities: 

  1. Assists with timely plan for the completion and opening of new facilities by:
  • Ensures all utilities are located at the property line.
  • Ensures proper zoning and drive through is allowed by right.
  • Engages surveyors and geotechnical companies for each project.  
  • Coordinates equipment purchases and assures timely/cost efficient delivery and installation.
  • Assists in developing, organizing and executing plans for new store opening.
  1. Takes lead on special construction projects from inception to completion.  
  1. Maintains a warranty tracking system for special construction projects to make sure that necessary repairs that are covered under warranties are being properly filed and paid.
  1. In charge of developing cost saving ideas in regard to the utility costs, as well as implementing and training each store location on these cost saving ideas.

Performance Accountabilities:

  1. Assures quality while maximizing cost efficiency.
  1. Held accountable for real estate project due diligence and special construction projects.
  1. Keeps current on any municipal ordinance/code changes.

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