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Scheduling Coordinator Jobs in Racine, WI (NOW HIRING)

CertaSite

Scheduling Coordinator

Milwaukee, WI · On-site +1

$17.50 - $22.25/hr

Scheduling Coordinator Who are we? CertaSite is a fast-growing fire and life safety company. Fire and life safety is our passion. It's all we think about. We leverage our hard-earned expertise to ...

Senior Helpers

Care Coordinator/ Scheduler

Brookfield, WI · On-site

$43K - $50K/yr

Care Coordinator/ Scheduler Senior Helpers $43,000-$50,000 a year At Senior Helpers of Waukesha, we ... Organize timesheets with the scheduling calendar in the home care software. * Track and report late ...

Ryan Fireprotection, Inc.

Coordinator

New Berlin, WI · On-site

$19.25 - $24.50/hr

Scheduling technicians - (70% time) * Coordinates with Department Head/Project Managers and electronically schedules technicians utilizing Service Trade Software * Includes loading all associated ...

New

Total Paving & Brick

Be Seen First

Construction Operations & Production Coordinator

Park City, IL · On-site

$24 - $30/hr

This role is responsible for production tracking, job costing, supplier and material ticket entry, scheduling coordination, reporting, and operational support between field crews and office staff. We ...

AdaptHealth LLC

Scheduling Specialist

New Berlin, WI · On-site

The Scheduling Specialist is responsible for coordinating and managing all aspects of patient appointment scheduling for Durable Medical Equipment (DME), Positive Airway Pressure (PAP) devices, and ...

AdaptHealth, LLC

Scheduling Specialist

New Berlin, WI · On-site

$17 - $19/hr

The Scheduling Specialist is responsible for coordinating and managing all aspects of patient appointment scheduling for Durable Medical Equipment (DME), Positive Airway Pressure (PAP) devices, and ...

PuroClean

Operations Coordinator

Burlington, WI · On-site

$20 - $25/hr

Vision insurance Operations Coordinator Perks: * Online Mobile Courses ... Flexible Scheduling * Paid Training for Career Advancement * Opportunity to Help People in Times of ...

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Scheduling Coordinator information

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How much do scheduling coordinator jobs pay per hour?

As of Jul 19, 2026, the average hourly pay for scheduling coordinator in Racine, WI is $18.81, according to ZipRecruiter salary data. Most workers in this role earn between $16.01 and $20.29 per hour, depending on experience, location, and employer.

What are some common challenges a Scheduling Coordinator faces, and how can they be addressed?

Scheduling Coordinators often encounter challenges such as last-minute changes, conflicting appointments, and balancing the needs of multiple stakeholders. Effective communication and strong organizational skills are key to managing these situations. Utilizing scheduling software, maintaining up-to-date calendars, and proactively confirming appointments can help minimize disruptions. Building good relationships with team members and having clear protocols in place also make it easier to resolve conflicts and adapt to changes efficiently.

What is the difference between Scheduling Coordinator vs Office Assistant?

AspectScheduling CoordinatorOffice Assistant
Primary RoleManage appointment scheduling, coordinate calendars, and ensure timely service deliveryPerform administrative tasks like filing, data entry, and general office support
Required SkillsOrganizational skills, communication, familiarity with scheduling softwareAdministrative skills, multitasking, basic computer proficiency
Work EnvironmentHealthcare, corporate, or service industries with client appointmentsOffice settings across various industries
CertificationsOften not required, but certifications in office administration or healthcare scheduling can helpTypically not required

While both roles involve administrative tasks, a Scheduling Coordinator primarily focuses on managing appointments and coordinating schedules within specific industries like healthcare or corporate services. An Office Assistant handles broader administrative duties in general office environments. The Scheduling Coordinator role requires more specialized scheduling skills, whereas the Office Assistant provides general support across various office functions.

What does a Scheduling Coordinator do?

A Scheduling Coordinator is responsible for organizing and managing calendars, appointments, and schedules for individuals or teams within an organization. They coordinate meetings, handle rescheduling requests, communicate with staff and clients, and ensure that all scheduling details are accurate and up to date. Their role is essential for maintaining smooth operations and ensuring that everyone is informed about upcoming commitments and changes.

What Is a Scheduling Coordinator?

A scheduling coordinator makes appointments and performs other administrative duties. In a medical office, a coordinator may also register new patients or reserve meeting rooms. Education qualifications for this career are a high school diploma, although some employers may require an associate’s or bachelor’s degree. You need communication skills and experience with general office duties to excel in this job.

What are the key skills and qualifications needed to thrive as a Scheduling Coordinator, and why are they important?

To thrive as a Scheduling Coordinator, you need strong organizational skills, attention to detail, and experience with scheduling or administrative tasks, often supported by a high school diploma or associate degree. Familiarity with scheduling software (such as Microsoft Outlook, Google Calendar, or industry-specific tools) and office systems is typically required. Excellent communication, problem-solving, and multitasking abilities help you effectively coordinate between teams and manage last-minute changes. These skills ensure efficient operations, minimize conflicts, and support smooth workflow in busy environments.
More about Scheduling Coordinator jobs
What are the most commonly searched types of Scheduling jobs in Racine, WI? The most popular types of Scheduling jobs in Racine, WI are:
What are popular job titles related to Scheduling Coordinator jobs in Racine, WI? For Scheduling Coordinator jobs in Racine, WI, the most frequently searched job titles are:
What job categories do people searching Scheduling Coordinator jobs in Racine, WI look for? The top searched job categories for Scheduling Coordinator jobs in Racine, WI are:
What cities near Racine, WI are hiring for Scheduling Coordinator jobs? Cities near Racine, WI with the most Scheduling Coordinator job openings:
Scheduling Coordinator jobs near you
Infographic showing various Scheduling Coordinator job openings in Racine, WI as of July 2026, with employment types broken down into 1% As Needed, 79% Full Time, 18% Part Time, 1% Temporary, and 1% Contract. Highlights an 83% Physical, 1% Hybrid, and 16% Remote job distribution, with an average salary of $39,130 per year, or $18.8 per hour.
Scheduling Coordinator

Scheduling Coordinator

CertaSite

Milwaukee, WI • On-site, Remote

$17.50 - $22.25/hr

Full-time

Medical, Dental, Vision, Retirement, PTO

Posted yesterday

CertaSite rating

8.5

Company rating: 8.5 out of 10

Based on 12 frontline employees who took The Breakroom Quiz

5th of 37 rated health and safety providers

Job description

Scheduling Coordinator
Who are we?
CertaSite is a fast-growing fire and life safety company. Fire and life safety is our passion. It’s all we think about. We leverage our hard-earned expertise to give people peace of mind, confidence, and more time to pursue their core businesses. Since 2018, we have grown from four to 15 markets serving over 14,400 customers throughout the Midwest.
As we grow and expand into new markets, we are building a team that loves what they do and has fun doing it. If you are looking to be challenged every day and for an opportunity to make a huge impact and grow with a mission-driven company focused on the customer, we hope you will consider this amazing opportunity.
Our Mission: To protect and provide a meaningful impact to as many lives as possible
Our Vision: Delivering the most dependable and simplified life safety solution on the planet
Our Values:
• Passionate – Relentless pursuit to be great, not just good enough. And we have done doing it.
• Impactful – Our work makes a real difference in the world. We literally save lives, but that’s just the beginning.
• Innovative – We believe there is always a better way. We don’t stop until we find it.
• Genuine – We do what we say, and we mean it.
ROLE OVERVIEW
We are looking for a scheduler, who will be responsible for managing the flow of activities for field crews. This position requires a customer focused mindset and the ability to be on the phones for long periods of time while being able to multitask other priorities for the day. This includes monitoring the daily schedule and adjusting the schedule as needed to complete the expected and upcoming work in the short term. This individual will also handle all inbound emergency field assignments and other job site related calls before forwarding to the correct internal team member. You will collaborate with service managers, office staff, technicians, customers and others to help get work scheduled and completed as seamlessly as possible. This is a fast paced and demanding role with high visibility within the company. This role reports to the general manager.
WHAT YOU WILL BE DOING
• Schedule all field projects for upcoming jobs after communication and collaboration with various internal and external departments
• Ensure field crews have an appropriate amount of work that can be executed and communicate to supervision of any performance in the field that is irregular.
• Monitor performance of the field for management reports, including: productivity, utilization, overtime, travel time, and other key resource metrics.
• Manually allocate field activities to field crews, including travel time, emergency work, and various equipment rentals for when the crews are working.
• Manage real time adjustments to crew schedules due to resource changes or business conditions should they change during the day.
• Work with operations and HR on tracking new hires in the field to ensure proper visibility and documentation for future team members.
• Coordinate with purchasing department for job-specific materials needed to complete jobs
• Other duties and projects as assigned
QUALIFICATIONS
• Minimum of 5 years of direct field scheduling experience.
IDEAL QUALITIES
• Associate’s degree in construction management, logistics or business related field, bachelors preferred.
• Thorough understanding of standard construction scheduling procedures and practices.
• Must be able to work independently in a fast-paced environment and handle multiple work assignments simultaneously.
• Ability to use computers and office productivity software.
• Planning, organizing, and project coordination skills.
• Ability to communicate clearly and concisely.
• Ability to be an effective team member and handle projects responsibly.
WORKING CONDITIONS amp; PHYSICAL REQUIREMENTS
• Overtime hours may be required at month end and as requested
• Controlled climate, office environment
• Occasional work from home options
• Required to sit for long periods of time, 8 or more hours per day
• Frequently required to use monitor, keyboard, mouse and phone
COMPANY PERKS
• Work at a mission-driven company, focused on people
• Comprehensive medical plan options, including dental and vision
• 401K plan with company match
• Generous paid-time off, paid holidays, and paid paternity leave
• Education reimbursement program
• 2021 growth plan includes continued growth and expansion into new markets and products and services
This is a unique opportunity to join a great team at a company that is quickly growing and evolving. Significant potential for growth.
As we grow and expand into new markets, we are building a team that loves what they do and has fun doing it. If you are looking to be challenged every day and for an opportunity to make a huge impact and grow with a mission-driven company focused on the customer, we hope you will consider this amazing opportunity.
Our Mission: To protect and provide a meaningful impact to as many lives as possible
Our Vision: Delivering the most dependable and simplified life safety solution on the planet
Our Values:
  • Passionate – Relentless pursuit to be great, not just good enough. And we have done doing it.
  • Impactful – Our work makes a real difference in the world. We literally save lives, but that’s just the beginning.
  • Innovative – We believe there is always a better way. We don’t stop until we find it.
  • Genuine – We do what we say, and we mean it.
ROLE OVERVIEW
We are looking for a scheduler, who will be responsible for managing the flow of activities for field crews. This position requires a customer focused mindset and the ability to be on the phones for long periods of time while being able to multitask other priorities for the day. This includes monitoring the daily schedule and adjusting the schedule as needed to complete the expected and upcoming work in the short term. This individual will also handle all inbound emergency field assignments and other job site related calls before forwarding to the correct internal team member. You will collaborate with service managers, office staff, technicians, customers and others to help get work scheduled and completed as seamlessly as possible. This is a fast paced and demanding role with high visibility within the company. This role reports to the general manager.
WHAT YOU WILL BE DOING
  • Schedule all field projects for upcoming jobs after communication and collaboration with various internal and external departments
  • Ensure field crews have an appropriate amount of work that can be executed and communicate to supervision of any performance in the field that is irregular.
  • Monitor performance of the field for management reports, including: productivity, utilization, overtime, travel time, and other key resource metrics.
  • Manually allocate field activities to field crews, including travel time, emergency work, and various equipment rentals for when the crews are working.
  • Manage real time adjustments to crew schedules due to resource changes or business conditions should they change during the day.
  • Work with operations and HR on tracking new hires in the field to ensure proper visibility and documentation for future team members.
  • Coordinate with purchasing department for job-specific materials needed to complete jobs
  • Other duties and projects as assigned
QUALIFICATIONS
  • Minimum of 5 years of direct field scheduling experience.
IDEAL QUALITIES
  • Associate’s degree in construction management, logistics or business related field, bachelors preferred.
  • Thorough understanding of standard construction scheduling procedures and practices.
  • Must be able to work independently in a fast-paced environment and handle multiple work assignments simultaneously.
  • Ability to use computers and office productivity software.
  • Planning, organizing, and project coordination skills.
  • Ability to communicate clearly and concisely.
  • Ability to be an effective team member and handle projects responsibly.
WORKING CONDITIONS amp; PHYSICAL REQUIREMENTS
  • Overtime hours may be required at month end and as requested
  • Controlled climate, office environment
  • Occasional work from home options
  • Required to sit for long periods of time, 8 or more hours per day
  • Frequently required to use monitor, keyboard, mouse and phone
COMPANY PERKS
  • Work at a mission-driven company, focused on people
  • Comprehensive medical plan options, including dental and vision
  • 401K plan with company match
  • Generous paid-time off, paid holidays, and paid paternity leave
  • Education reimbursement program
  • 2021 growth plan includes continued growth and expansion into new markets and products and services
This is a unique opportunity to join a great team at a company that is quickly growing and evolving. Significant potential for growth.

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