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Scheduling Coordinator Jobs in Appleton, WI (NOW HIRING)

tlc

Health Services Coordinator/Scheduler

Appleton, WI

$23 - $25/hr

Two years of scheduling, staffing coordination, healthcare, or direct patient care experience preferred * Strong organizational and multitasking skills * Proficiency with Microsoft Office, including ...

tlc

Health Services Coordinator/Scheduler

Appleton, WI · On-site

$23 - $25/hr

Two years of scheduling, staffing coordination, healthcare, or direct patient care experience preferred * Strong organizational and multitasking skills * Proficiency with Microsoft Office, including ...

ProAmpac

Plate Hub Coordinator

Menasha, WI · On-site

$18.25 - $23/hr

They coordinate between Prepress, Plate Supplier, and Production according to the current print schedule. They are responsible for the entire plate making coordination, including the set-up from the ...

Wisconsin

Project Coordinator

Oshkosh, WI · On-site +1

$55K/yr

Develops, schedules, coordinates, and prioritizes project work plans in accordance with specifications and resource limitations * Establishes, monitors, coordinates, and controls project budgets ...

Byrider

Service Coordinator

Appleton, WI · On-site

$19.25 - $24.50/hr

Schedule service appointments * Customer service * Complete repair orders * Order parts * Assist the Service Manager Automotive Service Coordinator Requirements: * Phone & customer-facing work ...

Byrider

Service Coordinator

Appleton, WI · On-site

$18.75 - $23.75/hr

Schedule service appointments * Customer service * Complete repair orders * Order parts * Assist the Service Manager Automotive Service Coordinator Requirements: * Phone & customer-facing work ...

Byrider

Service Coordinator

Appleton, WI · On-site

$18.75 - $23.75/hr

Schedule service appointments * Customer service * Complete repair orders * Order parts * Assist the Service Manager Automotive Service Coordinator Requirements: * Phone & customer-facing work ...

ThedaCare

Surgery Scheduler

Appleton, WI · On-site

$17.75 - $23/hr

Access & Affordability * e.g. minimal or zero copays, team member cost sharing premiums, daycare The Surgery Scheduler coordinates and schedules inpatient and outpatient surgeries and procedures with ...

Byrider

Service Coordinator

Appleton, WI · On-site

$18.75 - $23.75/hr

Schedule service appointments * Customer service * Complete repair orders * Order parts * Assist the Service Manager Automotive Service Coordinator Requirements: * Phone & customer-facing work ...

ThedaCare

Surgery Scheduler

Appleton, WI · On-site

$18.25 - $23.75/hr

The Surgery Scheduler coordinates and schedules inpatient and outpatient surgeries and procedures with anesthesia, team leaders, surgeons, physician offices, and other hospital departments to ensure ...

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All JobsScheduling JobsScheduling Coordinator JobsScheduling Coordinator Jobs in Appleton, WI

Scheduling Coordinator information

See Appleton, WI salary details

$12

$19

$28

How much do scheduling coordinator jobs pay per hour?

As of Aug 28, 2026, the average hourly pay for scheduling coordinator in Appleton, WI is $19.24, according to ZipRecruiter salary data. Most workers in this role earn between $16.35 and $20.77 per hour, depending on experience, location, and employer.

What is a scheduling coordinator?

A scheduling coordinator makes appointments and performs other administrative duties. In a medical office, a coordinator may also register new patients or reserve meeting rooms. Education qualifications for this career are a high school diploma, although some employers may require an associate’s or bachelor’s degree. You need communication skills and experience with general office duties to excel in this job.

What does a scheduling coordinator do?

A Scheduling Coordinator is responsible for organizing and managing calendars, appointments, and schedules for individuals or teams within an organization. They coordinate meetings, handle rescheduling requests, communicate with staff and clients, and ensure that all scheduling details are accurate and up to date. Their role is essential for maintaining smooth operations and ensuring that everyone is informed about upcoming commitments and changes.

What are the key skills and qualifications needed to thrive as a scheduling coordinator, and why are they important?

To thrive as a Scheduling Coordinator, you need strong organizational skills, attention to detail, and experience with scheduling or administrative tasks, often supported by a high school diploma or associate degree. Familiarity with scheduling software (such as Microsoft Outlook, Google Calendar, or industry-specific tools) and office systems is typically required. Excellent communication, problem-solving, and multitasking abilities help you effectively coordinate between teams and manage last-minute changes. These skills ensure efficient operations, minimize conflicts, and support smooth workflow in busy environments.

What are some common challenges a scheduling coordinator faces, and how can they be addressed?

Scheduling Coordinators often encounter challenges such as last-minute changes, conflicting appointments, and balancing the needs of multiple stakeholders. Effective communication and strong organizational skills are key to managing these situations. Utilizing scheduling software, maintaining up-to-date calendars, and proactively confirming appointments can help minimize disruptions. Building good relationships with team members and having clear protocols in place also make it easier to resolve conflicts and adapt to changes efficiently.

What is the difference between Scheduling Coordinator vs Office Assistant?

AspectScheduling CoordinatorOffice Assistant
Primary RoleManage appointment scheduling, coordinate calendars, and ensure timely service deliveryPerform administrative tasks like filing, data entry, and general office support
Required SkillsOrganizational skills, communication, familiarity with scheduling softwareAdministrative skills, multitasking, basic computer proficiency
Work EnvironmentHealthcare, corporate, or service industries with client appointmentsOffice settings across various industries
CertificationsOften not required, but certifications in office administration or healthcare scheduling can helpTypically not required

While both roles involve administrative tasks, a Scheduling Coordinator primarily focuses on managing appointments and coordinating schedules within specific industries like healthcare or corporate services. An Office Assistant handles broader administrative duties in general office environments. The Scheduling Coordinator role requires more specialized scheduling skills, whereas the Office Assistant provides general support across various office functions.

How much do scheduling coordinators make in the US?

Scheduling coordinators in the US typically earn a median annual salary of around $40,000 to $50,000, depending on experience, industry, and location. Entry-level positions may start lower, while experienced coordinators or those in specialized fields can earn higher wages. The role often requires strong organizational skills and familiarity with scheduling software.

Is a scheduling coordinator a stressful job?

A scheduling coordinator's job can be stressful due to managing multiple appointments, deadlines, and coordinating between different parties. The role often requires strong organizational skills and the ability to handle unexpected changes, which can contribute to work-related stress.
More about Scheduling Coordinator jobs

What are the most commonly searched types of Scheduling jobs in Appleton, WI?

The most popular types of Scheduling jobs in Appleton, WI are:

What job categories do people searching Scheduling Coordinator jobs in Appleton, WI look for?

The top searched job categories for Scheduling Coordinator jobs in Appleton, WI are:

What cities near Appleton, WI are hiring for Scheduling Coordinator jobs?

Cities near Appleton, WI with the most Scheduling Coordinator job openings:

Scheduling Coordinator jobs near you
Infographic showing various Scheduling Coordinator job openings in Appleton, WI as of August 2026, with employment types broken down into 80% Full Time, 17% Part Time, and 3% Contract. Highlights an 94% In-person, and 6% Hybrid job distribution, with an average salary of $40,027 per year, or $19.2 per hour.

Health Services Coordinator/Scheduler

Appleton, WI

tlc
See more jobs at tlcexternal

$23 - $25/hr

Full-time

Re-posted 6 days ago

Job description

Health Services Coordinator - Scheduler/Staffing – Full-Time (includes weekend rotation)

Pay: $23.00 – $25.00/hour
Classification: Non-Exempt (Eligible for Overtime)

Touchmark on West Prospect is Appleton’s leading full-service senior living community, dedicated to enriching the lives of residents through exceptional care, hospitality, and service. We are seeking a highly organized, detail-oriented Health Services Coordinator/Scheduler to support the daily operations of our Health Services department.

This role is ideal for someone who enjoys coordinating schedules, solving staffing challenges, supporting clinical teams, and ensuring residents receive the highest quality care. As a key member of the Health Services team, you will work closely with nursing leadership, caregivers, and other departments to keep operations running smoothly.

Why You’ll Love This Role

  • Play a vital role in supporting resident care and team member success
  • Work closely with nursing and community leadership
  • Use your organizational and problem-solving skills every day
  • Be part of a collaborative, mission-driven team focused on excellence

What You’ll Do

  • Create, post, and maintain staffing schedules using Dayforce
  • Coordinate staffing needs while minimizing overtime and ensuring appropriate coverage
  • Track attendance, schedule changes, and certification renewals for nursing team members
  • Support recruitment efforts by coordinating and participating in caregiver interviews
  • Assist with onboarding and training of new Health Services team members
  • Manage department records, filing systems, and administrative tasks
  • Handle on-call staffing responsibilities as assigned
  • Coordinate with team members, agencies, residents, and families to support quality care
  • Assist with medication cycle fill processes and supply ordering
  • Support the Health Services Director and nursing leadership with operational and administrative needs

What We’re Looking For

  • High school diploma or equivalent
  • At least one year of clerical or administrative experience
  • Two years of scheduling, staffing coordination, healthcare, or direct patient care experience preferred
  • Strong organizational and multitasking skills
  • Proficiency with Microsoft Office, including Excel and Word
  • Ability to work independently, prioritize competing demands, and solve problems effectively
  • Professional communication skills and commitment to confidentiality
  • Genuine interest in working with older adults and supporting resident care

What Sets You Apart

  • Experience in senior living, healthcare staffing, or workforce scheduling
  • Knowledge of Dayforce or similar workforce management systems
  • Ability to build positive relationships with team members while maintaining accountability and consistency

 This is more than a scheduling role — it’s an opportunity to support exceptional resident care by ensuring the right people are in the right place at the right time, every day.

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