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Scheduling Coordinator Jobs in Appleton, WI (NOW HIRING)

tlc

Health Services Coordinator/Scheduler

Appleton, WI

$23 - $25/hr

Two years of scheduling, staffing coordination, healthcare, or direct patient care experience preferred * Strong organizational and multitasking skills * Proficiency with Microsoft Office, including ...

tlc

Health Services Coordinator/Scheduler

Appleton, WI

$23 - $25/hr

Two years of scheduling, staffing coordination, healthcare, or direct patient care experience preferred * Strong organizational and multitasking skills * Proficiency with Microsoft Office, including ...

ProAmpac

Plate Hub Coordinator

Menasha, WI · On-site

$18.25 - $23/hr

They coordinate between Prepress, Plate Supplier, and Production according to the current print schedule. They are responsible for the entire plate making coordination, including the set-up from the ...

Ducommun

Master Scheduling Manager

Appleton, WI · On-site

Master Scheduling Manager The Master Scheduling Manager is responsible for developing,managing, and ... This position serves as the central coordination pointbetween Sales, Program Management, Production ...

Ducommun

Master Scheduling Manager

Appleton, WI · On-site

Master Scheduling Manager The Master Scheduling Manager is responsible for developing,managing, and ... This position serves as the central coordination pointbetween Sales, Program Management, Production ...

Ducommun

Master Scheduling Manager

Appleton, WI · On-site

Master Scheduling Manager The Master Scheduling Manager is responsible for developing,managing, and ... This position serves as the central coordination pointbetween Sales, Program Management, Production ...

Fleet Farm

Resets & Projects Coordinator

Oshkosh, WI · On-site

The Store Resets & Projects Coordinator is responsible for all aspects of the scheduling, coordination, and execution of store resets and projects in the store. Job duties: * Serve as primary contact ...

ThedaCare

Surgery Scheduler

Neenah, WI · On-site

$19.25 - $25/hr

Access & Affordability * e.g. minimal or zero copays, team member cost sharing premiums, daycare The Surgery Scheduler coordinates and schedules inpatient and outpatient surgeries and procedures with ...

ThedaCare

Surgery Scheduler

Appleton, WI · On-site

$17.75 - $23/hr

The Surgery Scheduler coordinates and schedules inpatient and outpatient surgeries and procedures with anesthesia, team leaders, surgeons, physician offices, and other hospital departments to ensure ...

Byrider

Service Coordinator

Appleton, WI · On-site

$19.25 - $24.50/hr

Schedule service appointments * Customer service * Complete repair orders * Order parts * Assist the Service Manager Automotive Service Coordinator Requirements: * Phone & customer-facing work ...

Byrider

Service Coordinator

Appleton, WI · On-site

$18.75 - $23.75/hr

Schedule service appointments * Customer service * Complete repair orders * Order parts * Assist the Service Manager Automotive Service Coordinator Requirements: * Phone & customer-facing work ...

Byrider

Service Coordinator

Appleton, WI · On-site

$18.75 - $23.75/hr

Schedule service appointments * Customer service * Complete repair orders * Order parts * Assist the Service Manager Automotive Service Coordinator Requirements: * Phone & customer-facing work ...

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Scheduling Coordinator information

See Appleton, WI salary details

$12

$19

$28

How much do scheduling coordinator jobs pay per hour?

As of Aug 8, 2026, the average hourly pay for scheduling coordinator in Appleton, WI is $19.24, according to ZipRecruiter salary data. Most workers in this role earn between $16.35 and $20.77 per hour, depending on experience, location, and employer.

What are some common challenges a scheduling coordinator faces, and how can they be addressed?

Scheduling Coordinators often encounter challenges such as last-minute changes, conflicting appointments, and balancing the needs of multiple stakeholders. Effective communication and strong organizational skills are key to managing these situations. Utilizing scheduling software, maintaining up-to-date calendars, and proactively confirming appointments can help minimize disruptions. Building good relationships with team members and having clear protocols in place also make it easier to resolve conflicts and adapt to changes efficiently.

What is the difference between Scheduling Coordinator vs Office Assistant?

AspectScheduling CoordinatorOffice Assistant
Primary RoleManage appointment scheduling, coordinate calendars, and ensure timely service deliveryPerform administrative tasks like filing, data entry, and general office support
Required SkillsOrganizational skills, communication, familiarity with scheduling softwareAdministrative skills, multitasking, basic computer proficiency
Work EnvironmentHealthcare, corporate, or service industries with client appointmentsOffice settings across various industries
CertificationsOften not required, but certifications in office administration or healthcare scheduling can helpTypically not required

While both roles involve administrative tasks, a Scheduling Coordinator primarily focuses on managing appointments and coordinating schedules within specific industries like healthcare or corporate services. An Office Assistant handles broader administrative duties in general office environments. The Scheduling Coordinator role requires more specialized scheduling skills, whereas the Office Assistant provides general support across various office functions.

What does a scheduling coordinator do?

A Scheduling Coordinator is responsible for organizing and managing calendars, appointments, and schedules for individuals or teams within an organization. They coordinate meetings, handle rescheduling requests, communicate with staff and clients, and ensure that all scheduling details are accurate and up to date. Their role is essential for maintaining smooth operations and ensuring that everyone is informed about upcoming commitments and changes.

What is a scheduling coordinator?

A scheduling coordinator makes appointments and performs other administrative duties. In a medical office, a coordinator may also register new patients or reserve meeting rooms. Education qualifications for this career are a high school diploma, although some employers may require an associate’s or bachelor’s degree. You need communication skills and experience with general office duties to excel in this job.

What are the key skills and qualifications needed to thrive as a scheduling coordinator, and why are they important?

To thrive as a Scheduling Coordinator, you need strong organizational skills, attention to detail, and experience with scheduling or administrative tasks, often supported by a high school diploma or associate degree. Familiarity with scheduling software (such as Microsoft Outlook, Google Calendar, or industry-specific tools) and office systems is typically required. Excellent communication, problem-solving, and multitasking abilities help you effectively coordinate between teams and manage last-minute changes. These skills ensure efficient operations, minimize conflicts, and support smooth workflow in busy environments.
More about Scheduling Coordinator jobs
What are the most commonly searched types of Scheduling jobs in Appleton, WI? The most popular types of Scheduling jobs in Appleton, WI are:
What job categories do people searching Scheduling Coordinator jobs in Appleton, WI look for? The top searched job categories for Scheduling Coordinator jobs in Appleton, WI are:
What cities near Appleton, WI are hiring for Scheduling Coordinator jobs? Cities near Appleton, WI with the most Scheduling Coordinator job openings:
Scheduling Coordinator jobs near you
Infographic showing various Scheduling Coordinator job openings in Appleton, WI as of August 2026, with employment types broken down into 90% Full Time, and 10% Part Time. Highlights an 100% In-person job distribution, with an average salary of $40,027 per year, or $19.2 per hour.

Receptionist, Scheduling Coordinator

Orthodontic Specialists of Green Bay

Hobart, WI • On-site

Other

Medical, Retirement, PTO

Posted 19 days ago

Job description

Receptionist / Scheduling Coordinator

Join a team that's been creating confident smiles in the Green Bay community for more than 40 years!

Orthodontic Specialists of Green Bay (OSGB) is a modern, patient-focused orthodontic practice with convenient locations in Allouez and West De Pere. We are committed to providing exceptional orthodontic care and delivering an outstanding experience for every patient who walks through our doors.

We are currently seeking a Full-Time Receptionist / Scheduling Coordinator to become an important part of our team. If you enjoy working with people, thrive in a fast-paced environment, and take pride in providing excellent customer service, we would love to meet you.

What You'll Do

As the first and last point of contact for our patients, you'll help create a welcoming and positive experience every day.

Responsibilities include:

  • Warmly greeting patients and welcoming new families to our practice
  • Checking patients in and out efficiently and accurately
  • Scheduling and coordinating appointments
  • Managing appointment changes and rescheduling requests
  • Opening and closing the front office
  • Answering incoming phone calls professionally and promptly
  • Updating patient information and maintaining accurate records
  • Supporting the team with general administrative and clerical duties

What We're Looking For

We're seeking a friendly, dependable professional who enjoys helping others and contributing to a positive team environment.

Qualifications:

  • Exceptional customer service skills
  • Strong communication and interpersonal abilities
  • Positive attitude and outgoing personality
  • Excellent organizational skills and attention to detail
  • Ability to multitask in a busy office setting
  • Proficiency with Microsoft Excel, Word, and Outlook
  • Ability to work independently while collaborating effectively with teammates

Why Join OSGB?

At Orthodontic Specialists of Green Bay, we believe our team members are the foundation of our success. We offer a supportive workplace, opportunities for growth, and a comprehensive benefits package.

Benefits Include

  • Competitive pay
    Performance-based bonus opportunities
  • Orthodontic treatment for immediate family members
  • Health insurance with employer contribution
  • Retirement plan with employer contribution
  • Flexible Spending Account (FSA) or Health Savings Account (HSA) options
  • Paid personal time off


Schedule

  • Full-time position (3240 hours per week)
  • Monday through Friday
  • Regular alternating Fridays off
  • No weekends

If you're looking for a rewarding career with a respected practice that values teamwork, professionalism, and exceptional patient care, we'd love to hear from you.

Apply today and help us create healthy, confident smiles throughout the Green Bay community.

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