Scheduling Assistant Jobs in Appleton, WI (NOW HIRING)

The University of Wisconsin-Green Bay seeks an energetic and detail-oriented administrative professional to serve as the core organizational support for the Resch School of Engineering (College of Science, Engineering and Technology) and the Marketing and Management Departments (Cofrin School of Business). Guided by our commitment to Provision Access to higher education across Northeast Wisconsin and Build Community on campus, this role creates a supportive, connected, and efficient environment where students, faculty, and visitors can thrive together.

As a primary point of contact, you will manage front-line office operations, coordinate academic events and accreditation activities, and execute essential financial and budget workflows. We are looking for a proactive communicator ready to Advance Fearlessly, take ownership of operational logistics, and Empower Success across multiple academic units. At UW-Green Bay, we Express Gratitude for our dedicated team members and the distinct perspectives they bring-because when we support one another, Together, We Rise.

Customer Service and Office Management

• Serves as a first point of contact for individuals and groups, provides basic organizational information via phone, in person and through other communication mediums, and routes more complex inquiries to the appropriate entities in CSET and CSB
• Assist new employees/student employees with office supplies and office machines
• Manages office operations including mail, copy machines, and other office equipment
• Sends, receives, copies, and distributes communications to the appropriate entities according to established policies and procedures under general supervision
• Maintains established methods and organizational systems directed at the maintenance of electronic/physical records related to work operations according to established policies and procedures
• Annual computer equipment inventory reporting to IT
• Confidential shredding coordination, loading, and delivery to designated area

Academic Program Support

• Schedules and secures resources for meetings, conferences, and work unit operations
• Schedules conference room
• Manages office operations including mail, copy machines, and other office equipment
• Coordinate meetings, advisory boards, committees and accreditation activities
• Plan and execute events including logistics, catering, and materials
• Finalize meeting minutes and track action items

Financial & Budget Administration

• Processes Copy, supply orders
• Manage purchase orders, invoices and expense reports
• Track budgets, run reports and monitor funding

Resch School of Engineering and Cofrin School of Business

Hourly pay range of $20.00 - $22.00.

This position will earn an additional $0.80 per hour for all weekend hours worked, as well as for all hours worked between 6 p.m. and 6 a.m.

This position is not exempt from the overtime provisions of the Fair Labor Standards Act (FLSA).

• High School Diploma at time of application
• Computer proficiency with the ability to use specialized software packages, database, spreadsheet and word processing, specifically Microsoft Office, along with the ability to acquire proficiency with other programs or platforms

• Bachelor's Degree
• Experience in a higher education environment with working knowledge of university budgeting and finances as well as Universities of Wisconsin rules and regulations.
• Understanding of budget management
• Experience with web content management systems
• Experience with financial software

Position is a part-time (80%) University Staff Project appointment. The work hours for this position will be 7:45 a.m. - 4:30 p.m., Monday through Friday on the Green Bay campus.

A criminal conviction investigation will be conducted on the finalist(s). In addition, if the final selected candidate has prior work history within the last 7 years with Universities of Wisconsin, a personnel file review check for employee misconduct will be completed. A six-month probationary period is required for this position. In compliance with the Wisconsin Fair Employment Act, the University does not discriminate on the basis of arrest or conviction record.

The University of Wisconsin-Green Bay does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term. If you have questions regarding this, please contact Human Resources.

Click the Apply button and follow the prompts on the screen.

Please be sure to complete all required fields, and include all required documents before submitting your application. Once submitted, you will not be able to edit or attach any application materials. Files must be complete to be considered. Please include the following documents:

• Cover letter specifically addressing qualifications for the essential job functions
• Resume

Application Deadline

To ensure consideration, please submit application materials by Sunday, August 16, 2026.

If you have any questions, need accommodations, or submitted your application with missing materials, call or email:

Human Resources

Phone: (920) 465-2390

Email:jobs@uwgb.edu

The successful candidate will be expected to work inclusively and respectfully within a diverse campus community and practice civility in the workplace. The University welcomes applicants who are dedicated to the appreciation and promotion of inclusivity and equity as crucial components in the pursuit of organizational excellence.

In addition, the successful candidate will have strong oral, written, interpersonal, and organizational skills, demonstrated integrity and strong leadership, and the willingness to work independently and as part of a collaborative team. The University invites applicants who are dedicated to enriching the quality of life for students and the community by embracing the educational value of diversity, promoting environmental sustainability, encouraging engaged citizenship, and serving as an intellectual, cultural, and economic resource.

The Universities of Wisconsin provides an excellent benefits package to meet the diverse needs of its employees. For benefits eligible positions, this includes several health insurance options, with annual deductibles as low as $250/individual and $500/family. Our benefits package also includes dental, vision, several life insurance options, AD&D and Accident insurance and Flexible Spending and Health Savings Accounts. We participate in the Wisconsin Retirement System (WRS), where employer contributions begin immediately, and employees are fully vested after 5 years of service. The Universities of Wisconsin also provides supplemental retirement savings programs including a 403(b) and Deferred Compensation.

In addition, eligible employees receive several types of paid leave benefits, which are prorated for employees working less than 100%. This includes 9 legal holidays, 36 hours of personal holiday and between 96-130 hours of sick leave annually and paid parental leave. Eligible employees earn 13-27 days of vacation each year, depending on years of service and employment type.

For more details, please review the benefit quick guide linked below.

• UW System Employee Benefits Brochure

• Total Compensation Estimator

All final candidates will be asked to provide names, email contact information, and/or phone numbers for three (3) references, with at least one being from a manager or supervisor, during the interview process. All final candidates must be asked, prior to hire, whether they have been found to have engaged in, are currently under investigation for, or left employment during an active investigation in which they were accused of employee misconduct, sexual violence or sexual harassment. When obtaining employment reference checks, these same misconduct, sexual violence or sexual harassment questions must also be asked.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis.Stat. sec. 19.36(7).

For more information regarding the University of Wisconsin-Green Bay and the surrounding area, see ourCampus and Communitysection. For Campus Safety information see ourUniversity Police websiteand ourAnnual Security Report(for a paper copy please contact the Office of Human Resources at (920) 465-2390). This report includes statistics about reported crimes, as well as information about crime prevention and campus security policies and procedures.

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, status as a protected veteran, or any other bases protected by applicable federal or State law and UW System policies. We are committed to building a workforce that represents a variety of backgrounds, perspectives, and skills, and encourage all qualified individuals to apply.