ZipRecruiter

Log In

1

Scheduling Assistant Jobs in Appleton, WI (NOW HIRING)

tlc

Health Services Coordinator/Scheduler

Appleton, WI · On-site

$23 - $25/hr

Support recruitment efforts by coordinating and participating in caregiver interviews * Assist with ... Two years of scheduling, staffing coordination, healthcare, or direct patient care experience ...

tlc

Health Services Coordinator/Scheduler

Appleton, WI · On-site

$23 - $25/hr

Support recruitment efforts by coordinating and participating in caregiver interviews * Assist with ... Two years of scheduling, staffing coordination, healthcare, or direct patient care experience ...

Maurices

Retail Assistant Manager - Part-Time

Appleton, WI · On-site

$15.75 - $21.25/hr

A flexible work schedule Working with a team that believes in our 'Work Smart and Have Fun' Value A ... Assistant Manager candidates must have: 1 year of customer service experience. Supervisory ...

next page

Showing results 1-20

All JobsScheduling JobsScheduling Assistant JobsScheduling Assistant Jobs in Appleton, WI

Scheduling Assistant information

See Appleton, WI salary details

$10

$19

$27

How much do scheduling assistant jobs pay per hour?

As of Jul 19, 2026, the average hourly pay for scheduling assistant in Appleton, WI is $19.34, according to ZipRecruiter salary data. Most workers in this role earn between $15.96 and $22.07 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a Scheduling Assistant, and why are they important?

To thrive as a Scheduling Assistant, you need strong organizational skills, attention to detail, and proficiency in calendar management, often supported by a high school diploma or equivalent. Familiarity with scheduling software like Microsoft Outlook, Google Calendar, or specialized appointment systems is typically expected. Excellent communication, multitasking, and problem-solving abilities help you work efficiently with colleagues and clients. These skills are crucial for ensuring smooth operations, minimizing conflicts, and supporting productivity in fast-paced environments.

What is the highest paid assistant job?

The highest paid assistant jobs are often executive assistants or administrative assistants working in high-level industries or for top executives, with salaries reaching six figures in some cases. Specialized skills, such as proficiency in project management tools or foreign languages, can also increase earning potential. Experience, location, and the size of the organization significantly influence compensation levels.

What are some common challenges faced by Scheduling Assistants, and how can they be managed effectively?

Scheduling Assistants often face challenges such as last-minute changes, conflicting appointments, and juggling multiple priorities. Effective communication with team members and proactive use of scheduling software are key to managing these situations. Staying organized, anticipating potential conflicts, and maintaining flexibility can help ensure smooth calendar coordination and minimize disruptions. Regular check-ins with supervisors and colleagues also support timely adjustments and foster a collaborative work environment.

What is the 3 month rule for jobs?

The 3 month rule for jobs typically refers to a probationary period of three months during which an employee's performance is evaluated before confirming permanent employment. For a Scheduling Assistant, this period may involve learning scheduling software, company policies, and demonstrating reliability. Employers often use this time to assess fit and provide training if needed.

What are Scheduling Assistants?

Scheduling Assistants are administrative professionals who manage and coordinate appointments, meetings, and calendars for individuals or organizations. They ensure that schedules run smoothly by organizing events, sending reminders, and resolving conflicts or double bookings. Their role often involves communicating with staff, clients, and external partners to confirm availability and make necessary adjustments. Scheduling Assistants use digital tools and software to streamline the scheduling process and help improve overall efficiency.

What is the role of a scheduling assistant?

A scheduling assistant is responsible for organizing and coordinating appointments, meetings, and events for individuals or organizations. They use calendar management tools and communication skills to ensure schedules run smoothly and conflicts are minimized. The role often requires attention to detail and proficiency with scheduling software.

What is the difference between Scheduling Assistant vs Medical Office Assistant?

AspectScheduling AssistantMedical Office Assistant
CredentialsHigh school diploma or equivalent; some roles may require certificationHigh school diploma; certification often preferred
Work EnvironmentHealthcare settings, clinics, hospitalsMedical offices, clinics, healthcare facilities
Primary ResponsibilitiesManaging appointment schedules, coordinating calendarsScheduling, patient check-in, administrative tasks
Industry UsageCommon in healthcare for administrative supportWidely used in healthcare for front-office duties

The Scheduling Assistant primarily manages appointment scheduling and calendar coordination within healthcare settings, focusing on organizing patient and provider schedules. The Medical Office Assistant has a broader role, including administrative tasks like patient check-in, billing, and record management. While both roles support healthcare operations, the Scheduling Assistant specializes in scheduling functions, whereas the Medical Office Assistant handles a wider range of front-office duties.

Is a scheduler job difficult?

A scheduling assistant job involves organizing appointments, managing calendars, and coordinating with others, which requires strong organizational and communication skills. The difficulty level depends on the complexity of the schedule and the tools used, but it generally involves attention to detail and multitasking. Training and experience can help improve efficiency in this role.
What are the most commonly searched types of Scheduling jobs in Appleton, WI? The most popular types of Scheduling jobs in Appleton, WI are:
What job categories do people searching Scheduling Assistant jobs in Appleton, WI look for? The top searched job categories for Scheduling Assistant jobs in Appleton, WI are:
What cities near Appleton, WI are hiring for Scheduling Assistant jobs? Cities near Appleton, WI with the most Scheduling Assistant job openings:
Scheduling Assistant jobs near you
Infographic showing various Scheduling Assistant job openings in Appleton, WI as of July 2026, with employment types broken down into 1% As Needed, 73% Full Time, 22% Part Time, 1% Temporary, and 3% Contract. Highlights an 99% Physical, and 1% Remote job distribution, with an average salary of $40,219 per year, or $19.3 per hour.
Certified Medical Assistant Central Scheduling

Certified Medical Assistant Central Scheduling

Ascension

Appleton, WI

$19.65/hr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 3 days ago

Ascension Healthcare rating

7.0

Company rating: 7.0 out of 10

Based on 1,027 frontline employees who took The Breakroom Quiz

416th of 886 rated healthcare providers

Job description

Your future role at a glance 

Location: Appleton, WI

Facility: Ascension Richmond Clinic

Department: Central Scheduling

Schedule: Days | Fulltime


Life at Ascension: Where purpose meets opportunity

Ascension is a leading nonprofit Catholic health system with a culture and associate experience grounded in service, growth, care and connection. We empower our 97,000+ associates to bring their skills and expertise every day to reimagining healthcare, together. Recognized as one of the Best 150+ Places to Work in Healthcare and a Military-Friendly Gold Employer, you’ll find an inclusive and supportive environment where your contributions truly matter.


Benefits that help you thrive
  • Comprehensive health coverage: medical, dental, vision, prescription coverage and HSA/FSA options
  • Financial security & retirement: employer-matched 403(b), planning and hardship resources, disability and life insurance
  • Time to recharge: pro-rated paid time off (PTO) and holidays
  • Career growth: Ascension-paid tuition (Vocare), reimbursement, ongoing professional development and online learning
  • Emotional well-being: Employee Assistance Program, counseling and peer support, spiritual care and stress management resources
  • Family support: parental leave, adoption assistance and family benefits
  • Other benefits: optional legal and pet insurance, transportation savings and more


How you’ll make an impact in this role
  • Support patient care by assisting with treatments and conducting clinical assessments, ensuring a comfortable and efficient experience.
  • Maintain accurate medical records by documenting patient histories, vital signs, and provider encounters to support clinical decision-making.
  • Facilitate seamless provider workflows by transcribing orders, coordinating tests, and clearly communicating follow-up instructions.
  • Manage clinical resources and treatment areas to maintain a clean, organized, and safe environment for all patients.
  • Provide essential administrative support, from patient communication to record maintenance, to keep the department running efficiently.

What minimum requirements you’ll need

Licensure / Certification / Registration:

  • BLS Provider obtained within 1 Month (30 days) of hire date or job transfer date required. American Heart Association OR American Red Cross accepted.
  • One or more of the following required:
    • Medical Assistant credentialed from the National Healthcareer Association obtained prior to hire date OR job transfer date. Registered Medical Assistant credentialed from the American Registry of Medical Assistants also accepted.
    • Medical Assistant credentialed from the American Medical Technologists (AMT) obtained prior to hire date OR job transfer date.
    • Medical Assistant credentialed from the National Center for Competency Testing (NCCT) obtained prior to hire date OR job transfer date.
    • Medical Assistant credentialed from the American Association of Medical Assistants (AAMA) obtained prior to hire date OR job transfer date.

Education:

  • High School diploma equivalency OR 1 year of applicable cumulative job specific experience required.
    • Note: Required professional licensure/certification can be used in lieu of education OR experience, if applicable.

Equal employment opportunity employer

Ascension provides Equal Employment Opportunities (EEO) to all associates and applicants for employment without regard to race, color, religion, sex/gender, sexual orientation, gender identity or expression, pregnancy, childbirth, and related medical conditions, lactation, breastfeeding, national origin, citizenship, age, disability, genetic information, veteran status, marital status, all as defined by applicable law, and any other legally protected status or characteristic in accordance with applicable federal, state and local laws. For further information, view the EEO Know Your Rights (English) poster or EEO Know Your Rights (Spanish) poster.

Fraud prevention notice

Prospective applicants should be vigilant against fraudulent job offers and interview requests. Scammers may use sophisticated tactics to impersonate Ascension employees. To ensure your safety, please remember: Ascension will never ask for payment or to provide banking or financial information as part of the job application or hiring process. Our legitimate email communications will always come from an @ascension.org email address; do not trust other domains, and an official offer will only be extended to candidates who have completed a job application through our authorized applicant tracking system.

E-Verify statement

Employer does not participate in E-Verify and therefore cannot employ STEM OPT candidates.

What Ascension Healthcare employees say

Pay

Benefits

Hours and flexibility

Workplace

Get the full story on Breakroom

Ascension logo

About Ascension

Sourced by ZipRecruiter

Ascension is a leading non-profit, faith-based national health system made up of over 150,000 associates and 2,600 sites of care, including more than 140 hospitals and 40 senior living communities in 19 states.

Industry

Health care and social assistance and outpatient health care

Company size

10,000+ Employees

Headquarters location

St. Louis, MO, US

View All Ascension Jobs

Apply