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Scheduling Assistant Jobs in Madison, WI (NOW HIRING)

Walbec Group

Scheduling Coordinator

Madison, WI

$18 - $22.75/hr

  • Dental

  • Vision

  • PTO

Work with Parisi transportation to assist in scheduling and ensure the most efficient transport of floating equipment, graders, loaders, rollers, and other heavy equipment moves. * Create a rolling ...

Home Instead Senior Care

Scheduling Coordinator

Madison, WI · On-site

$18 - $22.75/hr

  • Medical

  • Dental

  • Vision

  • Retirement

  • PTO

Scheduler - Staff Coordinator (SC) Join We Care Senior Care, a proud Home Instead franchise, where ... This role is ideal for someone with administrative assistant experience, customer service ...

Home Instead - Madison

Scheduling Coordinator

Madison, WI · On-site

$17.50 - $22/hr

  • Medical

  • Dental

  • Vision

  • Retirement

  • PTO

Our Scheduler is responsible for scheduling great matches between Care Pros and clients to ensure ... This role is ideal for someone with administrative assistant experience, customer service ...

Bishop Senior Care LLC

Scheduling Coordinator

Madison, WI · On-site

$18 - $22.75/hr

  • Medical

  • Dental

  • Vision

  • Retirement

  • PTO

Scheduler - Staff Coordinator (SC) Join We Care Senior Care, a proud Home Instead franchise, where ... This role is ideal for someone with administrative assistant experience, customer service ...

Home Instead - Madison

Scheduling Coordinator

Madison, WI

$18 - $22.75/hr

  • Medical

  • Dental

  • Vision

  • Retirement

  • PTO

Our Scheduler is responsible for scheduling great matches between Care Pros and clients to ensure ... This role is ideal for someone with administrative assistant experience, customer service ...

Home Instead - Madison

Scheduling Coordinator

Madison, WI

$17.50 - $22/hr

  • Medical

  • Dental

  • Vision

  • Retirement

  • PTO

Our Scheduler is responsible for scheduling great matches between Care Pros and clients to ensure ... This role is ideal for someone with administrative assistant experience, customer service ...

Home Instead - Madison

Scheduling Coordinator

Madison, WI · On-site

$17.50 - $22/hr

  • Medical

  • Dental

  • Vision

  • Retirement

  • PTO

Our Scheduler is responsible for scheduling great matches between Care Pros and clients to ensure ... This role is ideal for someone with administrative assistant experience, customer service ...

Home Instead

Scheduling Coordinator

Madison, WI · On-site

$17.50 - $22/hr

  • Medical

  • Dental

  • Vision

  • Retirement

  • PTO

Our Scheduler is responsible for scheduling great matches between Care Pros and clients to ensure ... This role is ideal for someone with administrative assistant experience, customer service ...

Wisconsin

Coordinator of Scheduling & Events

Madison, WI · On-site

$57K - $62K/yr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Reporting to the Assistant Director of Scheduling & Events, this position plays a vital role in supporting one of the nation's premier collegiate recreation departments through the coordination of ...

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All JobsScheduling JobsScheduling Assistant JobsScheduling Assistant Jobs in Madison, WI

Scheduling Assistant information

See Madison, WI salary details

$11

$19

$28

How much do scheduling assistant jobs pay per hour?

As of Aug 19, 2026, the average hourly pay for scheduling assistant in Madison, WI is $19.97, according to ZipRecruiter salary data. Most workers in this role earn between $16.49 and $22.79 per hour, depending on experience, location, and employer.

What is a scheduling assistant?

Scheduling Assistants are administrative professionals who manage and coordinate appointments, meetings, and calendars for individuals or organizations. They ensure that schedules run smoothly by organizing events, sending reminders, and resolving conflicts or double bookings. Their role often involves communicating with staff, clients, and external partners to confirm availability and make necessary adjustments. Scheduling Assistants use digital tools and software to streamline the scheduling process and help improve overall efficiency.

What are the key skills and qualifications needed to thrive as a scheduling assistant, and why are they important?

To thrive as a Scheduling Assistant, you need strong organizational skills, attention to detail, and proficiency in calendar management, often supported by a high school diploma or equivalent. Familiarity with scheduling software like Microsoft Outlook, Google Calendar, or specialized appointment systems is typically expected. Excellent communication, multitasking, and problem-solving abilities help you work efficiently with colleagues and clients. These skills are crucial for ensuring smooth operations, minimizing conflicts, and supporting productivity in fast-paced environments.

What are some common challenges faced by scheduling assistants, and how can they be managed effectively?

Scheduling Assistants often face challenges such as last-minute changes, conflicting appointments, and juggling multiple priorities. Effective communication with team members and proactive use of scheduling software are key to managing these situations. Staying organized, anticipating potential conflicts, and maintaining flexibility can help ensure smooth calendar coordination and minimize disruptions. Regular check-ins with supervisors and colleagues also support timely adjustments and foster a collaborative work environment.

What is the difference between Scheduling Assistant vs Medical Office Assistant?

AspectScheduling AssistantMedical Office Assistant
CredentialsHigh school diploma or equivalent; some roles may require certificationHigh school diploma; certification often preferred
Work EnvironmentHealthcare settings, clinics, hospitalsMedical offices, clinics, healthcare facilities
Primary ResponsibilitiesManaging appointment schedules, coordinating calendarsScheduling, patient check-in, administrative tasks
Industry UsageCommon in healthcare for administrative supportWidely used in healthcare for front-office duties

The Scheduling Assistant primarily manages appointment scheduling and calendar coordination within healthcare settings, focusing on organizing patient and provider schedules. The Medical Office Assistant has a broader role, including administrative tasks like patient check-in, billing, and record management. While both roles support healthcare operations, the Scheduling Assistant specializes in scheduling functions, whereas the Medical Office Assistant handles a wider range of front-office duties.

What are the most commonly searched types of Scheduling jobs in Madison, WI?

The most popular types of Scheduling jobs in Madison, WI are:

What are popular job titles related to Scheduling Assistant jobs in Madison, WI?

For Scheduling Assistant jobs in Madison, WI, the most frequently searched job titles are:

What job categories do people searching Scheduling Assistant jobs in Madison, WI look for?

The top searched job categories for Scheduling Assistant jobs in Madison, WI are:

What cities near Madison, WI are hiring for Scheduling Assistant jobs?

Cities near Madison, WI with the most Scheduling Assistant job openings:

Scheduling Assistant jobs near you
Infographic showing various Scheduling Assistant job openings in Madison, WI as of August 2026, with employment types broken down into 1% As Needed, 76% Full Time, 19% Part Time, and 4% Contract. Highlights an 79% Physical, 1% Hybrid, and 20% Remote job distribution, with an average salary of $41,541 per year, or $20 per hour.

Scheduling Coordinator

Walbec Group

Madison, WI

$18 - $22.75/hr

Full-time

Dental, Vision, PTO

Re-posted 9 hours ago

Walbec Group rating

5.6

Company rating: 5.6 out of 10

Based on 5 frontline employees who took The Breakroom Quiz

Job description

Job Description:

AboutWalbecGroup

Walbecproduces high-quality construction materials and delivers unparalleled professionaldesign,engineeringand construction services atits six companies, including Payne and Dolan, Northeast Asphalt, Zenith Tech, Parisi, Premier Concrete, and Construction Resources Management.Whether building bridges, stabilizing shorelines, rehabilitating structures, or providing site engineering and construction solutions for solar,Walbecis yourbridge toexpertisein construction and engineering.

With safety and ethics at the core of everything we do, our experienced professionals are hard at work on commercial and industrial sites throughout the Midwest.

The Position:

Under the direction of the Logistics Manager and Area Management team, the Construction Scheduler will be responsible for producing, managing and communicating daily construction schedules to ensure projects run efficiently. Along with the daily schedule they will coordinate equipment, plants, and third-party trucking in the best interest of Walbec.

  • Generating a daily schedule forCrews in southern Wisconsin including labor, materials, and equipment as dictated by superintendents.

  • Work with Parisi transportation to assist in scheduling and ensure the most efficient transport of floating equipment, graders, loaders, rollers, and other heavy equipment moves.

  • Create a rolling two-week schedule (updated as changes occur) and create an electronic posting of the updated schedule accessible daily

  • Assist in keeping the master schedule up to date including ling range schedule.

  • Work directly with the local project management staff and superintendents to collect project data to ensure an efficient and cost-effective schedule

  • Assist in scheduling, monitoring, and tracking Walbec floating equipment pool. Coordinate use and long-range needs with Parisi superintendents

  • Maintain open lines of communication with Parisi field/aggregate supervisors, technical services, area managers and project managers to ensure customer satisfaction regarding crew availability and scheduling efficiency

  • Work with Superintendents and Managers in bi-weekly scheduling meetings.

  • Create an open working relationship, assist and be a resource to all project managers and superintendents to ensure that all their projects can be completed in a timely & efficient manner.

  • Coordinate with the scheduling manager(s) from other Walbec business units for most efficient use of crews and equipment

  • Coordinate traffic control needs, including but not limited to equipment, location, duration and pick up, to assist in efficient planning and scheduling

  • Monitor crew personnel hours of service as requested by Area Management

  • Other related duties as required

Requirements:

  • High School Diploma

  • Ability to multi-task required

  • Proficient computer skills in Microsoft Products

  • Valid Driver's License and satisfactory driving record

  • Ability to communicate clearly and work effectively with a variety of team members, leadership, and external partners

  • Work effectively as part of a team, stay professional under pressure, and consistently act with integrity

Preferred:

  • Road construction experience

  • Bachelors, associates, trade school or equivalent technical training

  • Ability to troubleshoot issues, adjust to changing conditions, improve processes, and stay highly organized and detailed focused.

  • Experience scheduling or participating in a logistics environment, preferably in a construction related setting

The Benefits:

  • Competitive compensation aligned with industry standards

  • Employer PaidMedicalPlan with HRA contribution (eligibility requirements)

  • Dental, Vision, andLifeInsurance

  • Flex Spending Account (FSA)

  • Employee Assistance Program (EAP)

  • Company-paidshort and long-term disability coverage

  • Paid parental leave

  • Generous PTO and paid holidays

  • Profit sharing

  • RobustWalbectraining and professional development program

  • Ongoing career growth opportunities

We are an Equal Employment Opportunity (EEO) and Affirmative Action employer, and it is our practice toprovideequal employment opportunities to all qualified applicants. In addition, it is the policy of the Company tocomply withapplicable federal,stateand local laws governing nondiscrimination in employment in each locality in which the Company has employees. Women and minorities are encouraged to apply!

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