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Scheduling Assistant Jobs in Benton, WI (NOW HIRING)

Millennium Therapy

Physical Therapist Assistant

Asbury, IA · On-site

$26.50 - $34.75/hr

Flexible Scheduling & More PHYSICAL THERAPY ASSISTANT (PTA) QUALIFICATIONS Associates Degree in Physical Therapy Assistant from an APTA accredited program and Professional Licensure in the state of ...

Millennium Therapy

Occupational Therapy Assistant

Dubuque, IA · On-site

$24.50 - $33/hr

Flexible Scheduling & More! OCCUPATIONAL THERAPY ASSISTANT (COTA) QUALIFICATIONS: * Associate Degree in Occupational Therapy Assistant from an AOTA accredited program and Professional Licensure in ...

Access Dubuque

Administrative Assistant

Dubuque, IA · On-site

$20 - $24/hr

Administrative Assistant Express Employment Professionals 1 Positions ID: 14582614 Posted On 08/18 ... Pay: $20-$24/hour Schedule: Monday-Friday | 7:30 AM-4:00 PM Location: Dubuque, IA Benefits: Very ...

Millennium Therapy

Physical Therapist Assistant

Dubuque, IA · On-site

$26.50 - $35/hr

Flexible Scheduling & More PHYSICAL THERAPY ASSISTANT (PTA) QUALIFICATIONS: * Associates Degree in Physical Therapy Assistant from an APTA accredited program and Professional Licensure in the state ...

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All JobsScheduling JobsScheduling Assistant JobsScheduling Assistant Jobs in Benton, WI

Scheduling Assistant information

See Benton, WI salary details

$10

$18

$26

How much do scheduling assistant jobs pay per hour?

As of Aug 28, 2026, the average hourly pay for scheduling assistant in Benton, WI is $18.81, according to ZipRecruiter salary data. Most workers in this role earn between $15.53 and $21.44 per hour, depending on experience, location, and employer.

What is a scheduling assistant?

Scheduling Assistants are administrative professionals who manage and coordinate appointments, meetings, and calendars for individuals or organizations. They ensure that schedules run smoothly by organizing events, sending reminders, and resolving conflicts or double bookings. Their role often involves communicating with staff, clients, and external partners to confirm availability and make necessary adjustments. Scheduling Assistants use digital tools and software to streamline the scheduling process and help improve overall efficiency.

What are the key skills and qualifications needed to thrive as a scheduling assistant, and why are they important?

To thrive as a Scheduling Assistant, you need strong organizational skills, attention to detail, and proficiency in calendar management, often supported by a high school diploma or equivalent. Familiarity with scheduling software like Microsoft Outlook, Google Calendar, or specialized appointment systems is typically expected. Excellent communication, multitasking, and problem-solving abilities help you work efficiently with colleagues and clients. These skills are crucial for ensuring smooth operations, minimizing conflicts, and supporting productivity in fast-paced environments.

What are some common challenges faced by scheduling assistants, and how can they be managed effectively?

Scheduling Assistants often face challenges such as last-minute changes, conflicting appointments, and juggling multiple priorities. Effective communication with team members and proactive use of scheduling software are key to managing these situations. Staying organized, anticipating potential conflicts, and maintaining flexibility can help ensure smooth calendar coordination and minimize disruptions. Regular check-ins with supervisors and colleagues also support timely adjustments and foster a collaborative work environment.

What is the difference between Scheduling Assistant vs Medical Office Assistant?

AspectScheduling AssistantMedical Office Assistant
CredentialsHigh school diploma or equivalent; some roles may require certificationHigh school diploma; certification often preferred
Work EnvironmentHealthcare settings, clinics, hospitalsMedical offices, clinics, healthcare facilities
Primary ResponsibilitiesManaging appointment schedules, coordinating calendarsScheduling, patient check-in, administrative tasks
Industry UsageCommon in healthcare for administrative supportWidely used in healthcare for front-office duties

The Scheduling Assistant primarily manages appointment scheduling and calendar coordination within healthcare settings, focusing on organizing patient and provider schedules. The Medical Office Assistant has a broader role, including administrative tasks like patient check-in, billing, and record management. While both roles support healthcare operations, the Scheduling Assistant specializes in scheduling functions, whereas the Medical Office Assistant handles a wider range of front-office duties.

What cities near Benton, WI are hiring for Scheduling Assistant jobs?

Cities near Benton, WI with the most Scheduling Assistant job openings:

Scheduling Assistant jobs near you
Infographic showing various Scheduling Assistant job openings in Benton, WI as of August 2026, with employment types broken down into 1% As Needed, 77% Full Time, 20% Part Time, and 2% Contract. Highlights an 69% Physical, 1% Hybrid, and 30% Remote job distribution, with an average salary of $39,118 per year, or $18.8 per hour.

Guidance Secretary

Dubuque, IA • On-site

Dubuque Community Schools
See more jobs at Dubuque Community Schoolsexternal

$19.40/hr

Full-time

Re-posted yesterday

Job description

10 months; 8.0 hrs/day 
Hourly rate:  $19.40
POSITION RESPONSIBILITIES:


  1. Type, file, duplicate, mail all correspondence related to the duties of the counselors.
  2. Handle all incoming calls.  Schedule appointments for teachers, parents, and students (and write student passes).
  3. Determine student needs as students arrive to the office with passes and notify the appropriate person.  Locate the nurse as required.  Supervise students waiting in the office.
  4. Greet parents and newly enrolling students and assist office visitors.
  5. Assist with registration of new enrollees.
  6. Requesting transcripts/records of new enrollees and preparation of mailing transcripts/records.
  7. Preparation of cumulative and permanent record cards for all new enrollees.
  8. Maintenance of updating student cumulative and permanent records (general information, test results, grades, pictures, etc.).
  9. Organizing, maintaining and updating special needs folders and binders.
  10. Process AEA referrals, discipline referrals, progress reports.
  11. Assist in registration and orientation for grades 7 and 8. (In the future for grades 6, 7, and 8.)  Duties include building a roster, collating and summarizing comments of teachers, completing forms, etc.
  12. Prepare information as initial step of scheduling.
  13. Assist the counselor and principal in charge of ITED's and ITBS to prepare for the testing, and in distribution, and collection of testing material.
  14. Assist in organizing make-up testing.
  15. Prepare cumulative folders and permanent record cards (photos, testing results, etc.)
  16. Prepare rosters, homebase lists, and/or reports for teachers, principals, counselors, etc.  Maintain student adds/drops information in binder. Maintain class lists.  Forward student adds/drops information to the Business Manager and Attendance Secretary.
  17. Preparation, printing, alphabetizing, distribution, completing corrections, filing of: report cards, mid-term progress reports, stick tabs, etc.
  18. All main frame (AS400 and Excel database) computer input; student information, schedules, reports, eighth period student activities, scheduling; as well as maintenance of same.
  19. Verify accuracy of principal's quarterly report with enrollment data.
  20. Schedule use of conference rooms.
  21. Staffing notifications for AEA staff and filing of all special education reports.
  22. Assist in the organization of guidance department curricular activities (e.g. career day, etc.)
  23. Assist other secretaries, as needs demand.
  24. Maintenance of Lost and Found items with distribution or dispersal of items throughout the school year.
  25. Demonstrates a commitment to multi-cultural nonsexist policies and practices.


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