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Scheduling Assistant Jobs in Madison, WI (NOW HIRING)

Wood Violet Fertility LLC

Medical Assistant

Middleton, WI

$17.75 - $22.75/hr

Support clinic workflow efficiency and scheduling processes as directed * Maintain strict ... Certification as a Medical Assistant (CMA, RMA, or equivalent) * Current BLS certification, or ...

Wisconsin Fertility

Medical Assistant

Middleton, WI · On-site

$17.75 - $22.75/hr

Support clinic workflow efficiency and scheduling processes as directed * Maintain strict ... Certification as a Medical Assistant (CMA, RMA, or equivalent) * Current BLS certification, or ...

Holton Manor

Certified Nursing Assistant - CNA

Janesville, WI · On-site

$19 - $24.78/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Days | PMs | NOCs | Weekends - True Flexible scheduling - you choose what fits your schedule _____ Job Summary: The Certified Nursing Assistant (CNA) will provide patient/resident care as required ...

Staffing at Tiffanie's

Family Assistant

Middleton, WI

$31 - $35/hr

Manage afternoon schedules and ensure the children arrive at activities prepared and on time * Provide supervision and support during the afternoon and early evening * Assist with homework and school ...

The QTI Group

Executive Assistant

Madison, WI · On-site

$26/hr

This role is ideal for an experienced Executive Assistant who thrives in a fast-paced environment ... The schedule is Monday-Friday, 25-30 hours per week with flexibility. Pay is $26/hr.

New

United Health Systems

Medical Assistant

Madison, WI · On-site

$1.8K/wk

  • Medical

  • Dental

  • Vision

  • Retirement

  • PTO

Medical Assistant Location : Madison, WI Duration: 13 week Pay scale : $1800/wk Shift : Days 40hrs ... Schedule appointments, handle administrative tasks, and manage patient communications. * Maintain ...

Milton Senior Living LLC

Activity Assistant

Milton, WI · On-site

$14.25 - $17.25/hr

As an Activity Assistant, you play a vital role in bringing this mission to life. Through ... Report to work on time and prepared for scheduled shifts * Perform additional duties as assigned by ...

Ingleside Communities

Nursing Department Scheduler

Mount Horeb, WI · On-site

$18 - $21/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Coordinates with CNA Supervisor on scheduling as needed. * May be asked to assist the CNA supervisor in coordinating schedules and times for training and in-services for CNA meetings and tracking of ...

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All JobsScheduling JobsScheduling Assistant JobsScheduling Assistant Jobs in Madison, WI

Scheduling Assistant information

See Madison, WI salary details

$11

$19

$28

How much do scheduling assistant jobs pay per hour?

As of Aug 15, 2026, the average hourly pay for scheduling assistant in Madison, WI is $19.97, according to ZipRecruiter salary data. Most workers in this role earn between $16.49 and $22.79 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a scheduling assistant, and why are they important?

To thrive as a Scheduling Assistant, you need strong organizational skills, attention to detail, and proficiency in calendar management, often supported by a high school diploma or equivalent. Familiarity with scheduling software like Microsoft Outlook, Google Calendar, or specialized appointment systems is typically expected. Excellent communication, multitasking, and problem-solving abilities help you work efficiently with colleagues and clients. These skills are crucial for ensuring smooth operations, minimizing conflicts, and supporting productivity in fast-paced environments.

What are some common challenges faced by scheduling assistants, and how can they be managed effectively?

Scheduling Assistants often face challenges such as last-minute changes, conflicting appointments, and juggling multiple priorities. Effective communication with team members and proactive use of scheduling software are key to managing these situations. Staying organized, anticipating potential conflicts, and maintaining flexibility can help ensure smooth calendar coordination and minimize disruptions. Regular check-ins with supervisors and colleagues also support timely adjustments and foster a collaborative work environment.

What is a scheduling assistant?

Scheduling Assistants are administrative professionals who manage and coordinate appointments, meetings, and calendars for individuals or organizations. They ensure that schedules run smoothly by organizing events, sending reminders, and resolving conflicts or double bookings. Their role often involves communicating with staff, clients, and external partners to confirm availability and make necessary adjustments. Scheduling Assistants use digital tools and software to streamline the scheduling process and help improve overall efficiency.

What is the difference between Scheduling Assistant vs Medical Office Assistant?

AspectScheduling AssistantMedical Office Assistant
CredentialsHigh school diploma or equivalent; some roles may require certificationHigh school diploma; certification often preferred
Work EnvironmentHealthcare settings, clinics, hospitalsMedical offices, clinics, healthcare facilities
Primary ResponsibilitiesManaging appointment schedules, coordinating calendarsScheduling, patient check-in, administrative tasks
Industry UsageCommon in healthcare for administrative supportWidely used in healthcare for front-office duties

The Scheduling Assistant primarily manages appointment scheduling and calendar coordination within healthcare settings, focusing on organizing patient and provider schedules. The Medical Office Assistant has a broader role, including administrative tasks like patient check-in, billing, and record management. While both roles support healthcare operations, the Scheduling Assistant specializes in scheduling functions, whereas the Medical Office Assistant handles a wider range of front-office duties.

What are the most commonly searched types of Scheduling jobs in Madison, WI?

The most popular types of Scheduling jobs in Madison, WI are:

What are popular job titles related to Scheduling Assistant jobs in Madison, WI?

For Scheduling Assistant jobs in Madison, WI, the most frequently searched job titles are:

What job categories do people searching Scheduling Assistant jobs in Madison, WI look for?

The top searched job categories for Scheduling Assistant jobs in Madison, WI are:

What cities near Madison, WI are hiring for Scheduling Assistant jobs?

Cities near Madison, WI with the most Scheduling Assistant job openings:

Scheduling Assistant jobs near you
Infographic showing various Scheduling Assistant job openings in Madison, WI as of August 2026, with employment types broken down into 65% Full Time, 19% Part Time, 8% Temporary, and 8% Contract. Highlights an 100% In-person job distribution, with an average salary of $41,541 per year, or $20 per hour.

Patient Scheduling Representative - Family Medicine

UW Health

Verona, WI • On-site

$19.59 - $24.01/hr

Other

Re-posted 18 days ago

UW Health rating

7.9

Company rating: 7.9 out of 10

Based on 224 frontline employees who took The Breakroom Quiz

108th of 887 rated healthcare providers

Job description


Work Schedule:
100% FTE, 40 Hours per week. Shifts scheduled Monday - Friday, 8:00 am - 5:00 pm. Hours may vary based upon operational needs of the clinic.
Pay:
Pay starts at $19.59 per hour, work experience that is relevant to the position will be taken into consideration when determining the starting base pay.
Be part of something remarkable
Join the #1 hospital in Wisconsin!
We are seeking a Patient Scheduling Representative to:
• Schedule appointments via phone, in-person or electronic correspondence.
• Take incoming phone calls from patients and their families to assist them with their appointment scheduling needs.
• Make outgoing phone calls to patients to schedule their appointments.
• Coordinate with clinic staff to ensure that patients receive appropriate care in a timely manner.
Education:
Minimum - High school diploma or equivalent.
Preferred - Associate or Bachelor's degree in Business Administration, Healthcare, or other related field.
Work Experience:
Minimum - Six (6) months of previous experience in an office or customer service environment.
Preferred - Previous experience working in healthcare, previous experience scheduling of patients or previous experience answering phones and greeting clients in person
Our Commitment to Social Impact and Belonging
UW Health is committed to fostering a workplace that creates belonging for everyone and is an Equal Employment Opportunity (EEO) employer. Our respect for people shines through patient care interactions and our daily work practices as we work to embrace the knowledge, unique perspectives and qualities each employee and faculty member brings to work each day. It is the policy of UW Health to provide equal opportunities to all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.
UW Health Clinics - our physicians and staff are dedicated to providing an exceptional patient and family experience by delivering the highest quality of care in a compassionate environment. With more than 80 primary and specialty care clinics located throughout Dane County and the surrounding areas, we are proud to have the opportunity to impact the communities we serve.
Job Description
UW Medical Foundation benefits

What UW Health employees say

Pay

Benefits

Hours and flexibility

Workplace

Get the full story on Breakroom

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About UW Health

Sourced by ZipRecruiter

UW Health Clinics - our physicians and staff are dedicated to providing an exceptional patient and family experience by delivering the highest quality of care in a compassionate environment. With more than 80 primary and specialty care clinics located throughout Dane County and the surrounding areas, we are proud to have the opportunity to impact the communities we serve.

Industry

Health care and social assistance and hospitals

Company size

10,000+ Employees

Headquarters location

Madison, WI, US

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