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Scheduling Coordinator Jobs in Racine, WI (NOW HIRING)

Robert Half

Training Coordinator

Milwaukee, WI · On-site

$27.71 - $32.09/hr

We are looking for a Training Coordinator to support the planning and delivery of engaging learning ... Maintain class schedules, participant lists, and training calendars while keeping records accurate ...

JRA Staffing

Treatment Coordinator

Gurnee, IL · On-site

$18.50 - $24/hr

The ideal candidate will assist with scheduling, patient communication, and administrative tasks ... Benefits for the Treatment Coordinator: * Health Insurance * 401(k)/IRA retirement plan * PTO

E Logic

Recruiting Coordinator

Milwaukee, WI · Remote

$58K/yr

E-Logic Inc. is seeking a highly organized Recruiting Coordinator to support our recruiting team by ... Schedule interviews with candidates and hiring managers. * Coordinate recruiting calendars and ...

New

SJ Janis

Project Coordinator

Elm Grove, WI · On-site

$30 - $38/hr

Project Coordinator SJ Janis Company Elm Grove, WI | Full-Time | In-Office | $30-$38 per hour ... Prepare project schedules and assist with production planning * Organize project files, plans ...

STELLA & CHEWY'S LLC

Shipping Coordinator

Oak Creek, WI · On-site

$17.25 - $22/hr

... Coordinator to support the daily operations of our Shipping & Receiving department. This position ... Communicate shipment status, delays, scheduling conflicts, and transportation issues with internal ...

STELLA & CHEWY'S LLC

Shipping Coordinator

Oak Creek, WI · On-site

$17.25 - $22/hr

... Coordinator to support the daily operations of our Shipping & Receiving department. This position ... Communicate shipment status, delays, scheduling conflicts, and transportation issues with internal ...

Honest Teeth

Patient Coordinator

Elm Grove, WI · On-site

$17 - $19/hr

This position is responsible for scheduling appointments, verifying insurance, handling patient communications, and coordinating the flow of information between patients, providers, and other staff.

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All JobsScheduling JobsScheduling Coordinator JobsScheduling Coordinator Jobs in Racine, WI

Scheduling Coordinator information

See Racine, WI salary details

$12

$18

$27

How much do scheduling coordinator jobs pay per hour?

As of Aug 10, 2026, the average hourly pay for scheduling coordinator in Racine, WI is $18.81, according to ZipRecruiter salary data. Most workers in this role earn between $16.01 and $20.29 per hour, depending on experience, location, and employer.

What are some common challenges a scheduling coordinator faces, and how can they be addressed?

Scheduling Coordinators often encounter challenges such as last-minute changes, conflicting appointments, and balancing the needs of multiple stakeholders. Effective communication and strong organizational skills are key to managing these situations. Utilizing scheduling software, maintaining up-to-date calendars, and proactively confirming appointments can help minimize disruptions. Building good relationships with team members and having clear protocols in place also make it easier to resolve conflicts and adapt to changes efficiently.

What is the difference between Scheduling Coordinator vs Office Assistant?

AspectScheduling CoordinatorOffice Assistant
Primary RoleManage appointment scheduling, coordinate calendars, and ensure timely service deliveryPerform administrative tasks like filing, data entry, and general office support
Required SkillsOrganizational skills, communication, familiarity with scheduling softwareAdministrative skills, multitasking, basic computer proficiency
Work EnvironmentHealthcare, corporate, or service industries with client appointmentsOffice settings across various industries
CertificationsOften not required, but certifications in office administration or healthcare scheduling can helpTypically not required

While both roles involve administrative tasks, a Scheduling Coordinator primarily focuses on managing appointments and coordinating schedules within specific industries like healthcare or corporate services. An Office Assistant handles broader administrative duties in general office environments. The Scheduling Coordinator role requires more specialized scheduling skills, whereas the Office Assistant provides general support across various office functions.

What does a scheduling coordinator do?

A Scheduling Coordinator is responsible for organizing and managing calendars, appointments, and schedules for individuals or teams within an organization. They coordinate meetings, handle rescheduling requests, communicate with staff and clients, and ensure that all scheduling details are accurate and up to date. Their role is essential for maintaining smooth operations and ensuring that everyone is informed about upcoming commitments and changes.

What is a scheduling coordinator?

A scheduling coordinator makes appointments and performs other administrative duties. In a medical office, a coordinator may also register new patients or reserve meeting rooms. Education qualifications for this career are a high school diploma, although some employers may require an associate’s or bachelor’s degree. You need communication skills and experience with general office duties to excel in this job.

What are the key skills and qualifications needed to thrive as a scheduling coordinator, and why are they important?

To thrive as a Scheduling Coordinator, you need strong organizational skills, attention to detail, and experience with scheduling or administrative tasks, often supported by a high school diploma or associate degree. Familiarity with scheduling software (such as Microsoft Outlook, Google Calendar, or industry-specific tools) and office systems is typically required. Excellent communication, problem-solving, and multitasking abilities help you effectively coordinate between teams and manage last-minute changes. These skills ensure efficient operations, minimize conflicts, and support smooth workflow in busy environments.
More about Scheduling Coordinator jobs
What are the most commonly searched types of Scheduling jobs in Racine, WI? The most popular types of Scheduling jobs in Racine, WI are:
What job categories do people searching Scheduling Coordinator jobs in Racine, WI look for? The top searched job categories for Scheduling Coordinator jobs in Racine, WI are:
What cities near Racine, WI are hiring for Scheduling Coordinator jobs? Cities near Racine, WI with the most Scheduling Coordinator job openings:
Scheduling Coordinator jobs near you
Infographic showing various Scheduling Coordinator job openings in Racine, WI as of August 2026, with employment types broken down into 1% As Needed, 76% Full Time, 19% Part Time, and 4% Contract. Highlights an 83% Physical, 1% Hybrid, and 16% Remote job distribution, with an average salary of $39,130 per year, or $18.8 per hour.

HVAC Project Coordinator

K Komfort Heating & Cooling

Milwaukee, WI • On-site

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Re-posted 18 days ago

Job description

HVAC Project Coordinator
Location: This role is based out of our Grafton, WI office.
Project Coverage: Milwaukee, Madison, and Green Bay metro areas.
Job Type: Full-Time.
Industry: HVAC / Mechanical Construction.
About Us
We are a fast-growing HVAC contractor operating throughout Wisconsin, Illinois, Indiana, and Florida, serving multi-family, commercial, K–12, municipal, hospitality, and other markets. Our company differentiates itself through strong project execution and internal engineering design capabilities, allowing us to successfully deliver design-build and design-assist projects.
With expansion plans across the Midwest and the Southeast, we are building a team of leaders who want to grow with the organization. We value professionals who bring an entrepreneurial mindset, take ownership of their work, and thrive in a dynamic environment.
Position Overview
We are seeking an HVAC Project Coordinator to help manage mechanical construction projects from handoff through closeout. This role is responsible for schedule coordination, cost control, field coordination, and client communication to ensure projects are delivered safely, on time, and on budget.
Responsibilities
  • Help manage HVAC construction projects from pre-construction handoff through project closeout.
  • Track and maintain project schedules, material movement, and labor.
  • Coordinate with internal engineering and design teams on design-build and design-assist projects.
  • Prepare and receive project permits.
  • Prepare and manage change orders.
  • Coordinate field supervision and internal resources to support project execution.
  • Organize and maintain project folders and operational Software (BuildOps).
  • Serve as a point of contact for owners, general contractors, architects, and engineers.
  • Manage submittals, RFIs, as-builts, and closeout documentation.
  • Support inspections, testing, balancing, and commissioning activities.

Required Qualifications
  • 1+ year(s) of construction project coordination experience in HVAC, mechanical, or related trades.
  • Experience managing projects in the $500K–$5M+ range.
  • Ability to read and interpret construction drawings, specifications, and contracts.
  • Strong organizational, communication, and time-management skills.
  • Ability to help manage multiple projects simultaneously.
  • Proficiency with construction management software (Procore, Autodesk Construction Cloud, MS Project, or similar).
  • Proficiency in Microsoft Office (Excel, Word, Outlook, Teams).

Preferred Qualifications
  • Strong understanding of HVAC systems and mechanical construction practices.
  • Degree in Construction Management, Mechanical Engineering, or related field.
  • Experience with multi-family, commercial, K–12, municipal, or hospitality projects is appreciated.
  • Experience with public-sector and prevailing wage projects is a plus.
  • Design-build or design-assist experience is appreciated.
  • PMP, LEED, or similar certifications is a plus.

Travel amp; Work Environment
  • Based out of our Grafton, WI office.
  • Supports projects in the Milwaukee, Madison, and Green Bay metro areas.
  • Regular visits to active construction sites.

Compensation amp; Benefits
  • Competitive salary based on experience.
  • Health, dental, and vision insurance.
  • Employer covered life/AD amp;D insurance.
  • 401(k) with company match.
  • Paid time off and paid holidays.
  • Growth-oriented work culture.

This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbents will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. This document does not create an employment contract, implied or otherwise, other than an “at will” relationship.

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