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Rights Permissions Assistant Jobs (NOW HIRING)

Word On Fire

Rights Manager

Elk Grove Village, IL

... * Assist in the configuration of a centralized system for tracking all Word on Fire licensing ... Ensure compliance with all contractual obligations across departments Third Party Permissions ...

Word On Fire

Rights Manager

Elk Grove Village, IL · On-site

$75K - $100K/yr

... * Assist in the configuration of a centralized system for tracking all Word on Fire licensing ... Ensure compliance with all contractual obligations across departments Third Party Permissions ...

Scheels

Computer Support Specialist

Fargo, ND · On-site

... rights, permissions and systems groups * Manage build of PC setup and deployment of new PCs and printers * Support computers, laptops, tablets, smart phones and applications * Assist with onboarding ...

SCHEELS

Computer Support Specialist

Fargo, ND · On-site

... rights, permissions and systems groups * Manage build of PC setup and deployment of new PCs and printers * Support computers, laptops, tablets, smart phones and applications * Assist with onboarding ...

SPAARK Inc

IT Support with Security Clearance

Falls Church, VA · On-site

$23 - $31.50/hr

... of permissions (read, write, execute) rights to access folders on a weekly basis (three time per ... Serves as the assistant IT property POC custodian for PFPA to assist in managing IT equipment. POC ...

St Mary's Bank

Systems Administrator I

Manchester, NH · On-site

Manage user accounts, permissions, access rights, and storage allocations in accordance with best ... Strong verbal and written communication skills to effectively assist users and document solutions.

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Rights Permissions Assistant information

What is a rights permissions assistant?

Rights Permissions Assistants are professionals who help organizations manage the legal permissions required to use copyrighted materials, such as text, images, or media. They support the process of acquiring, tracking, and documenting permissions from rights holders, ensuring that their organization complies with copyright laws. Their work often involves communicating with authors, publishers, and legal teams, as well as maintaining detailed records of permissions granted or denied. This role is common in publishing, broadcasting, academia, and other industries that rely on licensed content.

What are the key skills and qualifications needed to thrive as a rights permissions assistant?

To thrive as a Rights Permissions Assistant, you need a strong understanding of copyright law, attention to detail, and administrative skills, often backed by a degree in publishing, communications, or a related field. Familiarity with rights management databases, digital asset management systems, and contract administration tools is typically required. Strong organizational skills, effective communication, and the ability to manage multiple requests simultaneously are crucial soft skills for this role. These abilities ensure accurate and efficient handling of permissions requests, legal compliance, and smooth workflow within publishing or media organizations.

What are some common challenges faced by a rights permissions assistant, and how can they be managed effectively?

As a Rights Permissions Assistant, one common challenge is navigating complex copyright laws and varying licensing agreements, particularly when dealing with international content. Staying organized and maintaining clear communication with both internal teams and external rights holders is key to ensuring permissions are obtained accurately and on time. Proactively managing documentation and keeping up-to-date with industry changes can help minimize errors and streamline the clearance process.

What is the difference between Rights Permissions Assistant vs Rights Coordinator?

AspectRights Permissions AssistantRights Coordinator
CredentialsTypically requires a high school diploma or associate degree; familiarity with licensing and copyright lawsUsually holds a bachelor's degree in related fields; more experience in rights management
Work EnvironmentOffice setting, supporting licensing teams, handling permissions requestsOffice or media company environment, overseeing rights clearance processes
Employer & IndustryMedia, publishing, entertainment industriesMedia companies, publishers, entertainment firms
Search & Comparison IntentOften searched by those starting in rights management or licensing rolesCompared for roles with more responsibility in rights clearance and negotiations

The Rights Permissions Assistant primarily supports licensing and permissions tasks, often with entry-level credentials. In contrast, the Rights Coordinator handles more complex rights clearance processes and may require more experience and education. Both roles are vital in media and entertainment industries, but the Rights Coordinator typically has greater responsibilities in rights management.

What does a rights permissions assistant do?

A rights permissions assistant supports the process of obtaining and managing permissions for the use of copyrighted materials, such as images, videos, or text. They may review licensing agreements, communicate with rights holders, and ensure compliance with legal and contractual requirements, often using specialized tracking tools. This role requires attention to detail and knowledge of intellectual property rights.
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Infographic showing various Rights Permissions Assistant job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 74% Full Time, 21% Part Time, 1% Temporary, and 3% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Rights & Permissions Specialist (Press General Administration)

Baltimore, MD • On-site

Johns Hopkins University
Colleges, Universities, and Professional Schools • 10K+ employees

8.0

Company rating: 8.0 out of 10

Based on 71 frontline employees who took The Breakroom Quiz

192nd of 625 rated colleges and universities

People enjoy working here

Good employer

Recommended by students

Learn more about Johns Hopkins Universityexternal

$47K - $82K/yr

Full-time

Posted 11 days ago

Job description

We are seeking a Rights & Permissions Specialist who will join a team of exceptional professionals at the Johns Hopkins University Press committed to bringing the benefits of discovery to the world by providing global access, impact, and influence for the scholarship that we publish and distribute. This position will help to ensure that the Press is a leader in the selection and development of innovative ideas and scholarship; the creation of pioneering technologies to enhance discovery and learning; and the connection of people to the most trusted knowledge from global researchers, scholars, and educators.
The Press is committed to honoring every person's inherent dignity as human beings and making that the foundation of our organizational culture. We proactively find ways to ensure opportunities that promote equity, diversity, inclusion and access. We strive to publish courageously, while giving a voice to groundbreaking ideas. We support each other and our stakeholders and envision a future where knowledge enriches the lives of every person.
Specific Duties & Responsibilities
  • Manage the permissions budget for books and journals published.
  • Maintain and increase budget revenue.
  • Coordinate permissions requests, including researching rights and assessing and negotiating fees with global publishers and vendors.
  • Develop and implement in-house industry practice fee assessment structure.
  • Collaborate with the Copyright Clearance Center to oversee and supervise accounts for books and journals in order to increase and maximize permissions revenue via regular account reviews.
  • Identify and seek new revenue streams for licensing book and journal content.
  • Assist the Rights Manager with pitching titles to global partners for subsidiary rights and negotiate multi-cultural licenses.
  • Collaborate with the Rights Manager, Director of Press, CFO of Press, Director of Journals, and University Counsel in the negotiation of terms.
  • Identify and develop new foreign publisher relationships and maintain those relationships through correspondence, meetings, and domestic and international travel to international book fairs and conferences.
  • Identify publishers to license audiobook as well as serial rights and other subsidiary and digital licenses.
  • Draft, track, and send all subsidiary rights contracts to global partners as well as all other rights related agreements including rights reversions. Involves tracking expired licenses and outstanding payments.
  • Coordinate logistics for foreign book fairs including exhibits, travel, display, supplies, including payment of global vendors and processing of wire and international and domestic credit card payments.

Special Skills, Knowledge and Abilities
  • Experience with Microsoft Outlook, Word, Excel.
  • Ability to prioritize multiple time sensitive tasks.
  • Candidate must be detail oriented, flexible, have exceptional organizational skills in a fast-paced environment.
  • Excellent critical thinking and communication skills.
  • Outstanding problem-solving skills.
  • Creative thinker; embracing new ideas; passionate about exploiting the potential of JHUP.
  • Inclusive in decision-making and problem-solving.
  • Excel in effective use of resources, keen self-awareness of strengths and weaknesses.

Minimum Qualifications
  • Bachelor's Degree.
  • Two years of related copyright work experience, including prior contract negotiation experience required.
  • Additional education may substitute for required experience, and additional related experience may substitute for required education beyond a high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula.

Classified Title: Rights & Permissions Specialist
Role/Level/Range: ATP/03/PB
Starting Salary Range: $47,355 - $82,820 Annually ($63,500 targeted; Commensurate w/exp.)
Employee group: Full Time
Schedule: M-F 8:30 am - 5:00 pm
FLSA Status: Exempt
Location: Hybrid/Homewood Campus
Department name: Press General Administration
Personnel area: Academic and Business Centers
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About Johns Hopkins University

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Gilman believed that teaching and research go hand in hand—that success in one depends on success in the other—and that a modern university must do both well. He also believed that sharing our knowledge and discoveries would help make the world a better place. In 145 years, we haven’t strayed from that vision. This is still a destination for excellent, ambitious scholars and a world leader in teaching and research. Distinguished professors mentor students in the arts and music, humanities, social and natural sciences, engineering, international studies, education, business, and the health professions. Those same faculty members, along with their colleagues at the university’s Applied Physics Laboratory, have made us the nation’s leader in federal research and development funding every year since 1979. That’s a fitting distinction for America’s first research university, a place that has revolutionized higher education in the U.S. and continues to bring knowledge and discoveries to the world.

Industry

Colleges, universities, and professional schools

Company size

10,000+ Employees

Headquarters location

Baltimore, MD, US

Year founded

1876

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