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Established Law Firm | Plantation, Florida | Full-Time, In-Office Leadership Position

An established South Florida law firm is seeking an experienced Law Firm Administrator to oversee the business and administrative operations of the firm. The Law Firm Administrator will report directly to the firm’s managing partners and will serve as the central point of coordination for the firm’s financial, human-resources, benefits, technology, vendor, facilities, and administrative functions. The successful candidate will be an experienced, hands-on law firm professional who can manage daily operations while also developing stronger systems, procedures, accountability, and delegation.

Primary Responsibilities

• Oversee the firm’s day-to-day administrative and business operations.
• Supervise accounts payable, accounts receivable, client-cost accounting..
• Manage recruiting, hiring, onboarding, training coordination, personnel administration, and employee benefits.
• Oversee the firm’s health-insurance, retirement, life, disability, workers’ compensation, and other employee-benefit programs.
• Coordinate the firm’s professional-liability, cyber liability, employment-practices, commercial, and other insurance policies.
• Serve as the principal liaison with the firm’s information-technology provider and assist them with equipment, software, security, user access, upgrades, and technology implementation.
• Manage vendor relationships, contracts, subscriptions, office equipment, supplies, facilities, and service providers.
• Maintain corporate records, annual filings, occupational licenses, professional renewals, and administrative compliance.
• Coordinate firm events, client communications, website updates, and other operational projects.
• Develop and maintain written procedures, internal controls, calendaring, and systems that promote accuracy, efficiency, and continuity.
• Supervise and delegate routine administrative functions to appropriate personnel while retaining responsibility for timely and accurate completion.

Qualifications

• Experience in lawfirm administration
• Prior responsibility for a firm or organization of approximately 25 to 50 employees is preferred.
• Strong working knowledge of accounting operations, including accounts payable, accounts receivable, banking, expense allocation, general-ledger coding, and financial controls.
• Experience with recruiting, onboarding, employee benefits, payroll administration, and personnel matters.
• Experience managing insurance renewals, retirement plans, vendors, technology providers, and office operations.
• Ability to communicate effectively with partners, attorneys, employees, accountants, insurance brokers, technology professionals, and outside vendors.
• Excellent organizational skills, discretion, judgment, follow-through, and attention to detail.
• Ability to identify inefficiencies, establish procedures, delegate appropriately, and manage several operational areas simultaneously.
• Proficiency with Microsoft Office and familiarity with legal practice-management and accounting systems.
• Bachelor’s degree or equivalent relevant experience preferred.
• CLM, SHRM, PHR, SPHR, MBA, accounting, or similar professional credentials are preferred.

The Ideal Candidate

The ideal candidate will be calm under pressure, financially attentive, technologically comfortable, approachable with employees, and confident when working with firm leadership. This person must be equally capable of addressing a sensitive employee issue, reviewing a financial report, resolving a technology problem, negotiating with a vendor, and determining which tasks should be delegated rather than personally performed.

Compensation and Benefits

The firm offers competitive compensation commensurate with experience, together with health-insurance, 401K options, ADD & life insurance, paid-time-off, and other employee benefits.

Qualified candidates should submit a résumé and a brief cover letter describing their law-firm or professional-services management experience. All inquiries will be handled confidentially.