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Reimbursement Operations Coordinator Jobs (NOW HIRING)

Ascentek

Operations Coordinator

Clearwater, MN · On-site

$22 - $26/hr

Tuition reimbursement * 21 Paid Days Off * 7 Paid Holidays * Paid comprehensive on-the-job training * Career advancement opportunities The Operations Coordinator serves as the operational backbone of ...

Guidehouse

Operations Coordinator

Baltimore, MD · Hybrid

$74K - $124K/yr

We are looking for an Operations Coordinator to provide comprehensive administrative, operational ... Tuition Reimbursement, Personal Development, Certifications & Learning Opportunities * Employee ...

Serendipity Labs

Operations Coordinator

Denver, CO · On-site

Operations Coordinator Full Time Do you thrive in collaboration and event planning? Are you a ... tuition reimbursement. * Employee Referral Program Employment is contingent upon successful ...

NWF

Operations Coordinator

Austin, TX · On-site

The Operations Coordinator is part of NWF's Program Operations team and handles administrative ... Tuition Reimbursement * Adoption and Surrogacy assistance * Pet adoption stipend * Student Loan ...

Guidehouse

Operations Coordinator

Bethesda, MD

$74K - $124K/yr

We are currently searching for Operations Coordinators to provide day-to-day operational and ... Tuition Reimbursement, Personal Development, Certifications & Learning Opportunities * Employee ...

New

NWF

Operations Coordinator

Boulder, CO · On-site

The Operations Coordinator is part of NWF's Program Operations team and handles administrative ... Tuition Reimbursement * Adoption and Surrogacy assistance * Pet adoption stipend * Student Loan ...

cafaro

Operations Coordinator

Niles, OH · On-site

We are seeking a highly organized, professional, and proactive Operations Coordinator to support ... Comprehensive wellness plan that includes reimbursement for gym memberships. * A Safe Harbor 401(k) ...

OPSPro

Operations Coordinator

Springboro, OH

The IT Operations Coordinator is responsible for supporting the daily operational and financial ... PTO * Education Reimbursement Minimum Qualifications : To perform this job successfully, an ...

Cafaro

Operations Coordinator

Niles, OH · On-site

We are seeking a highly organized, professional, and proactive Operations Coordinator to support ... Comprehensive wellness plan that includes reimbursement for gym memberships. * A Safe Harbor 401(k) ...

Prim

Operations Coordinator

Denver, CO · Hybrid

$26 - $30/hr

We are actively hiring an Operations Coordinator who will provide administrative duties to assist ... Tuition Reimbursement * Pet Coverage "For our Furry Friends" * Legal Assistance Coverage Qualified ...

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Reimbursement Operations Coordinator information

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How much do reimbursement operations coordinator jobs pay per hour?

As of Aug 13, 2026, the average hourly pay for reimbursement operations coordinator in the United States is $24.76, according to ZipRecruiter salary data. Most workers in this role earn between $19.71 and $27.88 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a reimbursement operations coordinator, and why are they important?

To thrive as a Reimbursement Operations Coordinator, you need a solid understanding of healthcare reimbursement processes, insurance guidelines, and claims management, often supported by a degree in healthcare administration or a related field. Familiarity with claims processing systems, billing software (such as Epic or Cerner), and knowledge of HIPAA regulations are typically required. Strong analytical skills, attention to detail, and effective communication enable individuals to resolve discrepancies and coordinate with multiple stakeholders. These skills are crucial for ensuring accurate reimbursements, compliance, and efficient financial operations within healthcare organizations.

What are the main challenges faced by a reimbursement operations coordinator, and how can they be addressed?

Reimbursement Operations Coordinators often encounter challenges such as navigating complex insurance policies, managing high volumes of claims, and ensuring timely follow-up on outstanding reimbursements. Staying organized and detail-oriented is crucial to avoid delays and errors in processing. Effective communication with payers, providers, and internal teams helps resolve discrepancies and accelerates reimbursement cycles. Leveraging up-to-date software systems and proactively staying informed about regulatory changes can also help coordinators address these challenges efficiently.

What is the difference between Reimbursement Operations Coordinator vs Claims Specialist?

AspectReimbursement Operations CoordinatorClaims Specialist
CredentialsTypically requires a healthcare or insurance-related certification or associate degreeOften requires similar certifications or experience in insurance claims processing
Work EnvironmentWorks within healthcare or insurance companies, focusing on reimbursement processesWorks in insurance companies or healthcare providers, handling claims processing
Employer & IndustryHealthcare providers, insurance companies, or third-party administratorsInsurance carriers, healthcare organizations, or claims processing firms
Search & Comparison IntentPeople comparing reimbursement roles with claims processing positionsIndividuals seeking to understand differences between claims handling and reimbursement coordination

The Reimbursement Operations Coordinator and Claims Specialist roles share similarities in credentials and work environments, often overlapping in healthcare and insurance settings. The main difference lies in focus: coordinators manage reimbursement processes, while claims specialists handle claims processing. Both roles are essential in ensuring accurate payment and claims management within the industry.

What is a reimbursement operations coordinator?

Reimbursement Operations Coordinators are professionals who manage and oversee the processes involved in obtaining payments and reimbursements from insurance companies, government programs, or other payers for healthcare services. They ensure that claims are processed accurately and efficiently, resolve any issues related to denied or delayed payments, and maintain compliance with relevant regulations. These coordinators often work closely with billing departments, healthcare providers, and external payers to streamline reimbursement operations and optimize revenue cycles.
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Reimbursement Operations Coordinator jobs near you
Infographic showing various Reimbursement Operations Coordinator job openings in the United States as of August 2026, with employment types broken down into 86% Full Time, 11% Part Time, 1% Temporary, and 2% Contract. Highlights an 94% Physical, 2% Hybrid, and 4% Remote job distribution, with an average salary of $51,511 per year, or $24.8 per hour.

Operations Coordinator

Ascentek

Clearwater, MN • On-site

$22 - $26/hr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 14 days ago

Ascentek rating

9.1

Company rating: 9.1 out of 10

Based on 6 frontline employees who took The Breakroom Quiz

4th of 100 rated chemical manufacturers

Job description

With a purpose to make tomorrow a little bit better than today for each other, our customers, and our communities, Ascentek provides an environment where you can love what you do and be your best every day.
What you will enjoy by being a part of a 2025 USA Great Place to Work certified company:
A position that is: Hourly, Full time (First Shift), Monday - Friday, 7:00 am - 4:00 pm
  • Medical Plan options, including fertility coverage and free mental health and telehealth coverage
  • Dental and Vision Insurance
  • FSA/HSA options
  • Paid parental leave
  • Company-provided short-term disability, long-term disability, and life insurance
  • Supplemental Insurances, including accident, critical illness, hospital, and supplemental life insurance
  • 401(k) with a generous company match
  • Pet Insurance Benefits
  • Tuition reimbursement
  • 21 Paid Days Off
  • 7 Paid Holidays

  • Paid comprehensive on-the-job training
  • Career advancement opportunities

The Operations Coordinator serves as the operational backbone of the dispatch department by supporting load execution, shipment tracking, driver communication, documentation management, and billing preparation. This role ensures loads move smoothly from booking through invoicing by maintaining accurate data, monitoring shipment progress, collecting documentation, and providing exceptional service to drivers and customers. The Operations Coordinator allows the Dispatch Manager to focus on fleet optimization, customer relationships, and strategic dispatch decision-making by owning the transactional and administrative components of the workflow.
Dispatch Support
  • Enter load information into transportation management systems.
  • Create and distribute dispatch information to drivers.
  • Verify load details, appointment information, and special instructions.
  • Assist with scheduling and load coordination activities.

Shipment Tracking & Monitoring
  • Monitor daily load progress and shipment status.
  • Conduct check calls and follow-up communications with drivers.
  • Update load statuses within transportation systems.
  • Communicate shipment updates to customers and brokers.
  • Escalate service disruptions or concerns to the Dispatch Manager.

Documentation & Billing Support
  • Collect and organize proof of delivery (POD) documentation.
  • Verify load documentation is complete and accurate.
  • Support load closeout processes.
  • Prepare billing packets for invoicing.
  • Verify rate confirmations, load details, and supporting documentation match operational records.

Customer & Driver Service
  • Serve as a primary point of contact for routine driver and customer inquiries.
  • Provide professional and timely communication.
  • Assist drivers with operational questions and load information.
  • Maintain strong working relationships with drivers, customers, and brokers.

Administrative Support
  • Maintain accurate records and system updates.
  • Generate operational reports as requested.
  • Assist with auditing completed loads and transportation records.
  • Support onboarding and dispatch process documentation.

Education:
  • High school diploma or equivalent required.
  • Associate degree in logistics, transportation, business, or related field preferred.

Experience/Training:
  • 1-3 years of dispatch, transportation, logistics, customer service, or administrative experience preferred.
  • Experience using transportation or dispatch software preferred.

Knowledge, Skills, and Abilities:
  • Strong organizational skills and attention to detail.
  • Ability to manage multiple priorities simultaneously.
  • Strong written and verbal communication skills.
  • Proficiency with Microsoft Office and transportation systems.
  • Customer-service mindset.
  • Ability to work effectively in a fast-paced transportation environment.

  • Transportation or trucking industry experience.
  • Experience with McLeod, Transflo, ELD platforms, or dispatch software.
  • Strong problem-solving and customer service skills.

Physical, Mental, Environmental Demands:
  • Frequent sitting and typing in a hybrid office environment
  • Creative focus with ability to multitask and meet project deadlines
  • Periodic collaboration via phone, video calls or in-person meetings
  • Occasional lifting of materials (up to 40 pounds) for events or promotional setups

The anticipated hiring range for the role you are applying for is between $22 and $26 hourly. This anticipated hiring range is based on several factors, and subject to increase based on the below:
  1. Experience and qualifications: The depth of relevant experience and specific skills you bring to the position.
  2. Education and certifications: Any additional qualifications that enhance your ability to succeed in the role.
  3. Market and industry benchmarks: We compare compensation packages with industry standards to ensure we are competitive.
  4. Internal equity: We strive to maintain pay equity across the organization to ensure fairness for all teammates performing similar work.

At Ascentek, we are committed to providing accurate and up-to-date information about our career opportunities. For the most accurate job descriptions, salary details, and benefit information, we encourage you to visit our official careers page at https://www.ascentek.com/careers/.
Ascentek is an Equal Opportunity Employer, including Protected Veterans and Individuals with Disabilities.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws.
For further information, please review the Know Your Rights notice from the Department of Labor.

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