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Recruitment Operations Manager Jobs (NOW HIRING)

Harvey

Recruiting Operations Manager

New York, NY · On-site

$131K - $196K/yr

Role Overview The Recruiting Operations Manager joins Harvey's Talent team to drive the systems infrastructure, process design, and AI-enabled automation that power a world-class recruiting function.

Harvey

Recruiting Operations Manager

San Francisco, CA · On-site

$131K - $196K/yr

Role Overview The Recruiting Operations Manager joins Harvey's Talent team to drive the systems infrastructure, process design, and AI-enabled automation that power a world-class recruiting function.

PermitFlow

Recruiting Operations Manager

New York, NY · Remote

$130K - $160K/yr

As Recruiting Operations Manager, you'll partner directly with the Head of People to centralize process, establish standards, and build the infrastructure that keeps our recruiting engine running ...

PermitFlow

Recruiting Operations Manager

New York, NY · On-site

$130K - $160K/yr

As Recruiting Operations Manager, you'll partner directly with the Head of People to centralize process, establish standards, and build the infrastructure that keeps our recruiting engine running ...

Openwork

Operations Manager

Olive Branch, MS · On-site

Operations Manager Onsite| Full-Time | Service Delivery As an Operations Manager at Openwork, you ... This is a true player-coach role where you'll manage your own recruiting desk while also coaching ...

Allegis Global Solutions

Reporting into the Recruitment Operations Manager, Recruitment Operations Executive, Program Leader, or Program Executive, you will assist in driving best practice across the recruitment lifecycle ...

Allegis Global Solutions

Reporting into the Recruitment Operations Manager, Recruitment Operations Executive, Program Leader, or Program Executive, you will assist in driving best practice across the recruitment lifecycle ...

Allegis Global Solutions

Reporting into the Recruitment Operations Manager, Recruitment Operations Executive, Program Leader, or Program Executive, you will assist in driving best practice across the recruitment lifecycle ...

Legal Soft

Be Seen First

Business Operations Manager

Woodland Hills, CA · On-site

$110K - $130K/yr

Recruiting / Head Hunting Division Recruiting Operations Manager overseeing recruiters, sourcers, and recruiting leads. KPIs include time-to-fill, cost-per-hire, offer acceptance rate, candidate ...

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All JobsRecruitment Operations Manager Jobs

Recruitment Operations Manager information

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$31K

$63.5K

$118.5K

How much do recruitment operations manager jobs pay per year?

As of Jul 5, 2026, the average yearly pay for recruitment operations manager in the United States is $63,456.00, according to ZipRecruiter salary data. Most workers in this role earn between $41,000.00 and $77,500.00 per year, depending on experience, location, and employer.

What is the difference between Recruitment Operations Manager vs Talent Acquisition Specialist?

AspectRecruitment Operations ManagerTalent Acquisition Specialist
Primary FocusOversees recruitment processes, manages teams, improves systemsSourcing, interviewing, and hiring candidates
Required CredentialsOften requires experience in HR or recruitment, sometimes certifications in HR or recruitment toolsTypically holds a bachelor’s degree in HR, business, or related fields; certifications are common but not mandatory
Work EnvironmentManagement level, strategic planning, team coordinationOperational, candidate-focused, hands-on recruiting activities
Employer & Industry UsageUsed in larger organizations with structured HR teamsCommon across all industries, especially in staffing agencies and corporate HR

The Recruitment Operations Manager focuses on managing recruitment processes and teams, ensuring efficiency and strategy, while the Talent Acquisition Specialist is primarily responsible for sourcing and hiring candidates. Both roles require HR or recruitment experience, but the manager role involves more oversight and process improvement.

What are some common challenges faced by a Recruitment Operations Manager, and how can they be addressed?

A Recruitment Operations Manager often encounters challenges such as optimizing recruitment processes across multiple departments, managing high volumes of candidate data, and ensuring compliance with hiring regulations. Balancing efficiency with quality of hire, and coordinating between recruiters, hiring managers, and HR, can also be complex. Successful managers address these challenges by implementing robust applicant tracking systems, standardizing workflows, and fostering strong communication among stakeholders to ensure smooth and effective hiring operations.

What does a Recruitment Operations Manager do?

A Recruitment Operations Manager oversees the processes, systems, and strategies that support a company's recruitment function. Their responsibilities typically include managing recruitment technology, ensuring compliance with hiring policies, optimizing workflows, and analyzing recruitment data to improve efficiency. They also coordinate between recruiters, hiring managers, and other stakeholders to ensure a smooth and effective hiring process. This role is essential for scaling recruitment efforts and maintaining a high-quality candidate experience.

What are the key skills and qualifications needed to thrive as a Recruitment Operations Manager, and why are they important?

To thrive as a Recruitment Operations Manager, you need expertise in talent acquisition processes, data analysis, and project management, typically supported by a bachelor's degree in HR or a related field. Familiarity with applicant tracking systems (ATS), HRIS platforms, and process optimization tools like Lean or Six Sigma is highly valued. Outstanding organizational, communication, and problem-solving skills help you lead teams and improve recruitment workflows. These competencies are crucial for delivering efficient, scalable hiring solutions that align with organizational goals and enhance candidate experience.
More about Recruitment Operations Manager jobs
What cities are hiring for Recruitment Operations Manager jobs? Cities with the most Recruitment Operations Manager job openings:
What are the most commonly searched types of Recruitment Operations jobs? The most popular types of Recruitment Operations jobs are:
What states have the most Recruitment Operations Manager jobs? States with the most job openings for Recruitment Operations Manager jobs include:
What job categories do people searching Recruitment Operations Manager jobs look for? The top searched job categories for Recruitment Operations Manager jobs are:
Recruitment Operations Manager jobs near you
Infographic showing various Recruitment Operations Manager job openings in the United States as of June 2026, with employment types broken down into 63% Full Time, 34% Part Time, and 3% Contract. Highlights an 94% Physical, 2% Hybrid, and 4% Remote job distribution, with an average salary of $63,456 per year, or $30.5 per hour.
Manager of Talent Acquisition & Recruitment Operations

Manager of Talent Acquisition & Recruitment Operations

Pennsylvania Western University

California, PA • On-site

Full-time

Posted 7 days ago

Job description

Position Details
Position Information
Posting Number
S377P
Posting Summary
The Manager of Talent Acquisition & Recruitment Operations provides institution-wide leadership and operational ownership of all recruitment and selection activities for the university across three campus locations.
Job Title
Manager of Talent Acquisition & Recruitment Operations
Type of Employment
Full Time
Bargaining Unit
Management
FLSA
Exempt
Salary Range
Position Classification
Manager 180
Department
California Human Resources
Benefits
Non-Represented Summary of Benefits: https://www.passhe.edu/hr/benefits/healthcare/benefits-summary.html
Posting Text
Job Summary / Basic Function
The Manager of Talent Acquisition & Recruitment Operations provides institution-wide leadership and operational ownership of all recruitment and selection activities for the university across three campus locations. This position has full responsibility for faculty, staff, management, coaches and temporary recruitment and functions as the functional owner and system administrator of the university's applicant tracking system (ATS). The role partners closely with Human Resources leadership, academic and administrative units, and Marketing and Communications to deliver efficient, compliant, and inclusive recruitment processes that support institutional strategy.
ESSENTIAL DUTIES:
Comprehensive Recruitment Leadership (35%)
  • Serve as the university's central authority and subject-matter expert for all recruitment and hiring activities.
  • Lead and oversee full-cycle recruitment for faculty, staff, administrators, and temporary positions from requisition approval through offer and onboarding.
  • Advise hiring managers, department leadership, and academic administrators on recruitment strategy, position design, search timelines, and hiring best practices.
  • Identify recruitment challenges and bottlenecks; design and implement process improvements to enhance efficiency, consistency, and candidate experience.
  • Ensure recruitment practices align with institutional staffing goals and diversity, equity, and inclusion priorities.
  • Review and formally approve search committee recommendations to ensure compliance with recruitment policies, employment regulations, and institutional standards prior to advancing hiring decisions.
  • Coordinate pre-employment certification requirements and create and issue official offer letters and employment communications, and serve as the primary point of contact with prospective candidates following approved search committee recommendations, in accordance with institutional policy.

Applicant Tracking System (ATS) Ownership & Optimization (30%)
  • Maintain full functional ownership of the applicant tracking system (e.g., PeopleAdmin), mastering system capabilities and serving as the primary institutional administrator.
  • Design, implement, and maintain end-to-end recruitment workflows within the ATS, including approvals, committee actions, and hiring milestones. Serve as the institutional authority for recruitment workflow design and approval, updating workflows as policies and organizational needs evolve.
  • Recommend, configure, and implement system enhancements and process improvements.
  • Collaborate directly with ATS technical resources and vendors to troubleshoot issues, deploy updates, and optimize system performance.
  • Generate, analyze, and report recruitment metrics, applicant flow data, time-to-fill trends, and EEO reports.
  • Maintain data integrity and ensure audit-ready documentation throughout the recruitment lifecycle, including electronic storage of recruitment process documents.

Search Committee Education & Tools Development (15%)
  • Develop, maintain, and publish a comprehensive Recruitment and Search Guide that outlines policies, procedures, timelines, and best practices.
  • Educate and train search committee members and chairs on recruitment processes, system navigation, compliance requirements, and equitable hiring practices.
  • Recommend and develop search committee member formalized training for continuous improvement needs, working with existing training programs available.
  • Build standardized tools and resources to simplify and support committee work, including screening rubrics, interview guides, evaluation forms, workflows, and checklists.
  • Provide ongoing consultation and problem-solving support throughout active searches.

Recruitment Marketing & Outreach (10%)
  • Lead recruitment marketing efforts in collaboration with the Marketing and Communications department.
  • Manage recruitment-related social media strategies to enhance employment brand visibility and applicant engagement.
  • Identify and recommend advertising platforms, professional associations, and outreach opportunities to support diverse and hard-to-fill positions.
  • Evaluate the effectiveness of outreach channels and adjust strategies based on data and outcomes.

Compliance, Policy & Institutional Collaboration (10%)
  • Ensure compliance with federal and state employment laws, EEO requirements, collective bargaining agreements, and institutional policies.
  • Maintain recruitment records, search files, and approvals in alignment with audit and reporting standards.
  • Coordinate recruitment activities with Payroll, Budget, Academic Affairs, and campus HR partners to support seamless hiring and onboarding.
  • Participate in institution-wide HR initiatives, system implementations, and continuous improvement projects.

OTHER DUTIES:
  • Classification review and reclassification request processing, as assigned.
  • Represent the university at recruitment events, job fairs, and professional meetings as assigned.
  • Perform related duties consistent with the scope and responsibilities of the position.

Required Skills, Knowledge & Abilities
  • Knowledge of hiring practices and shared governance environments.
  • Strong analytical, organizational, and problem-solving skills.
  • Excellent written, verbal, and interpersonal communication skills.
  • Ability to manage competing priorities and multiple concurrent searches.
  • Demonstrated commitment to equitable, inclusive, and compliant hiring practices.
  • Proficiency with Microsoft Office and HR information systems.

Minimum of Education / TrainingRequired Education Summary
  • Bachelor's degree in Human Resources, Business Administration, Higher Education Administration, or a related field.
  • Five (5) or more years of progressively responsible experience in recruitment, talent acquisition, or employment services.
  • Demonstrated experience managing full-cycle recruitment and applicant tracking systems.
  • Working knowledge of employment laws, EEO compliance, and recruitment best practices.
  • Experience working in a complex or multi-location organization.

Preferred Qualifications
  • Master's degree in Human Resources, Higher Education Administration, or a related field.
  • Experience in higher education recruitment or a unionized environment.
  • Experience serving as functional owner or system administrator for an ATS.
  • Recruitment, talent acquisition, or human resources certification preferred (e.g., SHRM-CP/SCP, PHR/SPHR, or a recognized recruitment or talent acquisition certification).

Physical Demands
  • This position is primarily sedentary in nature and requires extended periods of working at a desk and computer.
  • Requires frequent use of hands and fingers for typing, operating standard office equipment, and handling paperwork.
  • Requires the ability to communicate verbally and in writing, including participating in meetings, discussions, and presentations.
  • May occasionally be required to stand, walk, bend, or reach during normal office activities.
  • May occasionally lift or move items weighing up to 10 pounds, such as files, office materials, or small pieces of equipment.
  • Requires the ability to travel periodically to other PennWest campus locations, meetings, or training sessions.
  • Requires the ability to navigate office and campus environments, including stairs and varying building layouts.

Work Location
Any Campus
Is travel to other PennWest campuses required for this position? If so, how often?
Work Hours
8am - 4pm
Posting Date
05/29/2026
Closing Date
Open Until Filled
Yes
Diversity Statement
PennWest University's Office of Community, Opportunity, Responsibility, and Engagement (CORE) provides strategic leadership in fostering a campus environment grounded in dignity, belonging, and opportunity for all students, faculty, and staff. Through comprehensive programs and collaborative partnerships, CORE advances student success, cultivates academic and leadership development, and strengthens community engagement in alignment with the university's mission.
ADA Statement
To request reasonable accommodation to participate in the job application or interview process, contact Amy Salsgiver, ADA Coordinator, asalsgiver@pennwest.edu; 814-393-2109. Pennsylvania Western University complies with federal and state disability laws and makes reasonable accommodations for applicants and candidates with disabilities.
EEO Statement
Pennsylvania Western University of Pennsylvania is committed to providing equal access to all individuals and prohibiting any form of discrimination and harassment on the basis of race, color, religion, national origin, ancestry, sex, age, marital status, familial status, sexual orientation, gender identity and expression, pregnancy, genetic information, disability, status as a veteran, or any other characteristic prohibited under Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, the Americans with Disabilities Act of 1990, and other pertinent state and federal laws and regulations. Direct inquiries to the Title IX Coordinator, 423 Becht Hall Clarion Campus 16214-1232; email asalsgiver@pennwest.edu or phone 814-393-2109. Inquiries may also be directed to the Director of the Office for Civil Rights, Department of Education, 330 Independence Avenue, SW, Washington, DC 20201.

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