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Records Retrieval Specialist Jobs (NOW HIRING)

Tex-Star Legal Support

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Order Entry Specialist

Houston, TX · On-site

$19/hr

Small, established Records retrieval firm looking for an experienced Order Entry Specialist/Customer Service Rep. Knowledge of MR8 system a must. Attractive position with upward potential. Hourly pay ...

New

Urgent

Tex-Star Legal Support

Be Seen First

Order Entry Specialist

Houston, TX · On-site

$19/hr

Small, established Records retrieval firm looking for an experienced Order Entry Specialist/Customer Service Rep. Knowledge of MR8 system a must. Attractive position with upward potential. Hourly pay ...

New

Urgent

Lonza

QA Specialist II-Records

Portsmouth, NH · On-site

$70 - $90/hr

United States, Portsmouth (New Hampshire) QA Specialist II - Records Location: This position is ... Maintain control of archived records by coordinating tracking systems and ensuring timely retrieval ...

Lonza

QA Specialist II-Records

Portsmouth, NH · On-site

QA Specialist II - Records Location: This position is based in our Portsmouth, NH office. The ... Process and resolve complex records retrieval requests, including legacy and minimally identified ...

K2services

Records Specialist

Palo Alto, CA · On-site

We are seeking a detail-oriented and highly organized Records Specialist to support records ... Records Storage & Retrieval * Manage both physical and digital records storage, ensuring ...

Opensity Solutions

Records Specialist

Palo Alto, CA · On-site

We are seeking a detail-oriented and highly organized Records Specialist to support records ... Records Storage & Retrieval * Manage both physical and digital records storage, ensuring ...

K2services

Legal Records Specialist

New York, NY · On-site

We are seeking a detail-oriented and highly organized Records Specialist to support records ... Records Storage & Retrieval * Manage both physical and digital records storage, ensuring ...

Posted today

K2services

Legal Records Specialist

Baltimore, MD · On-site

$21/hr

We are seeking a detail-oriented and highly organized Records Specialist to support records ... Records Storage & Retrieval * Manage both physical and digital records storage, ensuring ...

Posted today

UHS

Medical Records Specialist

Newark, DE · On-site

The Specialist collaborates with clinical and administrative staff to ensure timely and accurate ... and record retrieval for internal and external audits, legal requests, and quality reviews.

Opensity Solutions

Records Specialist

New York, NY · On-site

The Records Specialist plays a critical role in maintaining accurate records systems, supporting ... Storage, Retrieval & Inventory Management: * Manage the storage, retrieval, and organization of ...

UHS

HIM/MEDICAL RECORDS SPECIALIST

Clearwater, FL · On-site

$85K - $85K/yr

... record retrieval and filing. Must have knowledge of terminal digit filing system. Position will ... The Health Information Specialist will assign appropriate ICD-10CM codes to both inpatient and ...

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Records Retrieval Specialist information

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How much do records retrieval specialist jobs pay per hour?

As of Sep 4, 2026, the average hourly pay for records retrieval specialist in the United States is $21.58, according to ZipRecruiter salary data. Most workers in this role earn between $17.31 and $25.00 per hour, depending on experience, location, and employer.

What is a records retrieval specialist?

A Records Retrieval Specialist is a professional responsible for obtaining, organizing, and managing important documents such as medical records, legal files, or employment histories on behalf of clients, law firms, or insurance companies. They communicate with various institutions to request records, ensure compliance with privacy laws like HIPAA, and maintain accurate tracking of all requests and received documents. Their work supports legal cases, insurance claims, and other processes that require verified documentation.

What are the key skills and qualifications needed to thrive as a records retrieval specialist?

To thrive as a Records Retrieval Specialist, you need strong organizational skills, attention to detail, and a high school diploma or equivalent. Familiarity with records management software, secure file transfer systems, and electronic document storage platforms is commonly required. Excellent communication, time management, and problem-solving abilities are standout soft skills for this role. These competencies ensure accurate, timely, and compliant retrieval of records crucial for legal, medical, or insurance processes.

What are some common challenges faced by records retrieval specialists and how can they be addressed?

Records Retrieval Specialists often encounter challenges such as navigating complex privacy regulations, dealing with incomplete or delayed responses from record holders, and managing high volumes of requests. To address these issues, staying up-to-date with HIPAA and state privacy laws is crucial, as is developing strong communication skills to follow up efficiently with providers. Effective time management and utilizing digital tracking tools can also help ensure records are retrieved accurately and within deadlines, contributing to smoother workflows and client satisfaction.

What is the difference between Records Retrieval Specialist vs Records Clerk?

AspectRecords Retrieval SpecialistRecords Clerk
CredentialsHigh school diploma or equivalent; familiarity with record management systemsHigh school diploma or equivalent; basic organizational skills
Work EnvironmentHealthcare, legal, or government offices; often handling sensitive informationOffice settings; filing and data entry tasks
Employer & IndustryHospitals, law firms, government agenciesAdministrative offices, hospitals, legal firms
Search & Comparison IntentUnderstanding roles related to record management and retrievalGeneral record-keeping and filing tasks

The main difference is that Records Retrieval Specialists focus on locating and providing specific records, often handling sensitive or complex requests, while Records Clerks perform routine filing, data entry, and record organization. Both roles require organizational skills, but Retrieval Specialists typically need more specialized knowledge of record systems and confidentiality protocols.

More about Records Retrieval Specialist jobs

What cities are hiring for Records Retrieval Specialist jobs?

Cities with the most Records Retrieval Specialist job openings:

What states have the most Records Retrieval Specialist jobs?

States with the most job openings for Records Retrieval Specialist jobs include:

What job categories do people searching Records Retrieval Specialist jobs look for?

The top searched job categories for Records Retrieval Specialist jobs are:

Records Retrieval Specialist jobs near you
Infographic showing various Records Retrieval Specialist job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 80% Full Time, 15% Part Time, 1% Temporary, 2% Contract, and 1% Nights. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution, with an average salary of $44,877 per year, or $21.6 per hour.

Document Retrieval Specialist

United Wholesale Mortgage

Pontiac, MI • On-site

Full-time

Medical, Dental, Vision, PTO

Re-posted 15 days ago

United Wholesale Mortgage rating

7.6

Company rating: 7.6 out of 10

Based on 99 frontline employees who took The Breakroom Quiz

112th of 154 rated financial services

Job description

 

Role: Entry Level - Operations Specialist

LOCATION: On-site in Pontiac, MI

SCHEDULE: Full-time, Monday-Friday, 8-hour shift

This is an entry-level client service-based opportunity designed for individuals who are eager to begin their career, develop new skills, and contribute to a supportive, team-focused culture. If you are someone who enjoys working in a collaborative environment and is looking for an engaging workplace where you can grow and build your career, then look no further! If these details describe what you are looking for in your next career move, we'd love to connect with you as UWM is seeking positive, detail-oriented individuals to join our team as Operations Specialists.

WHAT'S IN IT FOR YOU?

  • Opportunities for career growth and development with free training, job shadowing, internal transfer pathways and mentorship programs
  • Consecutive tenure-based pay increases
  • Strong, collaborative, friendly and social environment where you can find your fit
WHAT WE NEED FROM YOU

Qualifications:

  • High school diploma or equivalent
  • Comfortable using computers to look up information, read and write emails and use basic office software
  • Ability to communicate clearly and professionally, including over the phone
  • Process-oriented with strong organizational skills
  • Positive attitude with a willingness to learn
  • Experience working in a professional office, retail, customer service or similar setting
WHAT YOU WILL BE DOING
  • Entering and validating data
  • Labeling and organizing loan documents
  • Ordering and verifying income documentation
  • Monitoring requirements for a loan to be approved
  • Reviewing state and federal compliance information
  • Handling inbound and outbound calls
THE PLACE & THE PERKS

United Wholesale Mortgage is firmly committed to excellence and empowers individuals to become the best version of themselves. We provide opportunities to individuals who want to excel within the mortgage industry. We are an Equal Opportunity Employer. We provide equal opportunity to all qualified individuals regardless of race, color, religion, age, gender, gender expression, national origin, veteran status, disability or any other legally protected categories.

  • Paid time off (PTO)
  • Promotion and growth opportunities offered
  • Comprehensive health, dental and vision benefits offered
  • Weekly paychecks
  • Free 24/7 gym
  • Complimentary fruit and drinks
DISCLAIMERAll the above duties and responsibilities are essential job functions subject to reasonable accommodation and change. All job requirements listed indicate the minimum level of knowledge, skills and/or ability deemed necessary to perform the job proficiently. Team members may be required to perform other or different job-related duties as requested by their team lead, subject to reasonable accommodation. This document does not create an employment contract, implied or otherwise. Employment with UWM is "at-will." UWM is an Equal Opportunity Employer. By selecting "Apply for this job online" you provide consent to UWM to record phone call conversations between you and UWM to be used for quality control purposes.Employment Type: OTHER

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