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Records Retrieval Specialist Jobs (NOW HIRING)

Gemini Duplication

Record Retrieval Specialist

Rocklin, CA · On-site

$20.67 - $25.96/hr

In addition to records services, we provide vocational counseling to injured workers, delivering ... ABOUT THE ROLE The Record Retrieval Specialist's purpose at Gemini is to effectively coordinate and ...

Gemini Legal

Record Retrieval Specialist

Rocklin, CA · On-site

$20.67 - $25.96/hr

In addition to records services, we provide vocational counseling to injured workers, delivering ... ABOUT THE ROLE The Record Retrieval Specialist's purpose at Gemini is to effectively coordinate and ...

ISG

Record Retrieval Specialist (29735)

Danvers, MA · On-site +1

$14/hr

... Records team. As a Record Retrieval Specialist, your main responsibility is to obtain the requested materials and supply those back to the requesting party in a timely manner. Essential Duties and ...

ISG

Record Retrieval Specialist (29735)

... Records team. As a Record Retrieval Specialist, your main responsibility is to obtain the requested materials and supply those back to the requesting party in a timely manner. Essential Duties and ...

ISG

Senior Record Retrieval Specialist (29738)

Danvers, MA · On-site +1

$15/hr

... Records team. ***ONLY CANDIDATES WITH PRIOR RECORD RETRIEVAL EXPERIENCE WILL BE CONSIDERED*** As a Senior Record Retrieval Specialist, your main responsibility is to obtain the requested materials ...

Easy Recruiter

Urgently Medical Record Clerk

$16.50 - $20.25/hr

... Records Retrieval Specialist/ Risk Adjustment Representative 2 conducts quality assurance review of medical records and ICD-9/10 diagnosis codes that are submitted to the Centers for Medicare and ...

Easy Recruiter

Urgently Medical Record Clerk

Portland, OR · On-site

$17 - $21/hr

The Medical Records Retrieval Specialist ensures accurate and properly supported clinical documentation within the health record. Follows state and federal regulations as well as internal policies ...

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Records Retrieval Specialist information

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How much do records retrieval specialist jobs pay per hour?

As of Aug 20, 2026, the average hourly pay for records retrieval specialist in the United States is $21.58, according to ZipRecruiter salary data. Most workers in this role earn between $17.31 and $25.00 per hour, depending on experience, location, and employer.

What is a records retrieval specialist?

A Records Retrieval Specialist is a professional responsible for obtaining, organizing, and managing important documents such as medical records, legal files, or employment histories on behalf of clients, law firms, or insurance companies. They communicate with various institutions to request records, ensure compliance with privacy laws like HIPAA, and maintain accurate tracking of all requests and received documents. Their work supports legal cases, insurance claims, and other processes that require verified documentation.

What are the key skills and qualifications needed to thrive as a records retrieval specialist?

To thrive as a Records Retrieval Specialist, you need strong organizational skills, attention to detail, and a high school diploma or equivalent. Familiarity with records management software, secure file transfer systems, and electronic document storage platforms is commonly required. Excellent communication, time management, and problem-solving abilities are standout soft skills for this role. These competencies ensure accurate, timely, and compliant retrieval of records crucial for legal, medical, or insurance processes.

What are some common challenges faced by records retrieval specialists and how can they be addressed?

Records Retrieval Specialists often encounter challenges such as navigating complex privacy regulations, dealing with incomplete or delayed responses from record holders, and managing high volumes of requests. To address these issues, staying up-to-date with HIPAA and state privacy laws is crucial, as is developing strong communication skills to follow up efficiently with providers. Effective time management and utilizing digital tracking tools can also help ensure records are retrieved accurately and within deadlines, contributing to smoother workflows and client satisfaction.

What is the difference between Records Retrieval Specialist vs Records Clerk?

AspectRecords Retrieval SpecialistRecords Clerk
CredentialsHigh school diploma or equivalent; familiarity with record management systemsHigh school diploma or equivalent; basic organizational skills
Work EnvironmentHealthcare, legal, or government offices; often handling sensitive informationOffice settings; filing and data entry tasks
Employer & IndustryHospitals, law firms, government agenciesAdministrative offices, hospitals, legal firms
Search & Comparison IntentUnderstanding roles related to record management and retrievalGeneral record-keeping and filing tasks

The main difference is that Records Retrieval Specialists focus on locating and providing specific records, often handling sensitive or complex requests, while Records Clerks perform routine filing, data entry, and record organization. Both roles require organizational skills, but Retrieval Specialists typically need more specialized knowledge of record systems and confidentiality protocols.

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States with the most job openings for Records Retrieval Specialist jobs include:

What job categories do people searching Records Retrieval Specialist jobs look for?

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Records Retrieval Specialist jobs near you
Infographic showing various Records Retrieval Specialist job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 81% Full Time, 14% Part Time, 1% Temporary, 2% Contract, and 1% Nights. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution, with an average salary of $44,877 per year, or $21.6 per hour.

Record Retrieval Specialist - Seattle

Jamison Professional Services, Inc. (Jamison)

Seattle, WA • On-site

$21.05/hr

Full-time

Posted 14 days ago

Job description

Jamison Professional Services, Inc. ("Jamison") is currently seeking a qualified and motivated candidate for the position of Record Retrieval Specialist.
Job Title: Record Retrieval Specialist
Location: Seattle, WA
Hourly Rate: $21.05 + Benefits
DESCRIPTION OF SERVICES:
The Record Retrieval Specialist will assist with retrieving, processing, organizing, and managing records in support of federal litigation and investigative activities. The ideal candidate is highly organized, detail-oriented, and able to handle sensitive and confidential information with professionalism and discretion.
Responsibilities:
Responsibilities may include, but are not limited to:
  • Retrieve records from medical providers, businesses, government agencies, and other entities.
  • Track and manage records requests from initiation through completion.
  • Review records for completeness and accuracy.
  • Scan, organize, index, and electronically file documents.
  • Maintain accurate records management databases and tracking logs.
  • Process electronic and paper records in accordance with established procedures.
  • Coordinate document deliveries and ensure timely completion of requests.
  • Handle confidential and sensitive information in accordance with applicable privacy requirements.
  • Communicate professionally with records custodians and government personnel.
  • Perform additional administrative and records management duties as assigned.

REQUIRED AND DESIRED KNOWLEDGE, SKILLS, AND ABILITIES:
Strong organizational and time management skills.
Excellent attention to detail.
Ability to prioritize multiple assignments and meet deadlines.
Strong written and verbal communication skills.
Experience working with electronic document management systems is preferred.
Proficiency with Microsoft Office, including Outlook, Word, and Excel.
Ability to work independently and as part of a team.
Experience handling confidential records.
Previous experience in records management, records retrieval, medical records, legal support, or administrative services is preferred.
Professional office environment.
Work involves handling confidential and sensitive records.
Ability to sit for extended periods while performing computer-based work.
Occasional lifting and movement of records or file boxes may be required.
Schedule: Monday - Friday (Regular Business hours)
Clearance Level Required: Employment is contingent upon successfully completing any required background checks, in accordance with applicable law.
JAMISON CORPORATE OVERVIEW:
Jamison Professional Services, Inc. (Jamison) is a Service-Disabled, Veteran-Owned Small Business (SDVOSB), certified Minority Business Enterprise (MBE) headquartered in metropolitan Atlanta, Georgia. We specialize in providing professional management, administrative, healthcare, court reporters and transcriptionist experts, and document/ record and telehealth operational support solutions to U.S. Government, State, and commercial clients. Jamison is a nationwide professional staff augmentation company, that helps commercial clients and government agencies expand their talent acquisition reach by sourcing, assessing, developing, and managing the talent that enables them to be successful.
Jamison offers a wide range of employment opportunities in the commercial and government sectors. We seek employees who share our values of service excellence, integrity, and professionalism.
Jamison affords equal employment opportunity to all individuals, regardless of race, creed, color, religion, gender, national origin, ancestry, age, marital status, veteran status, disability, medical condition, gender identity, or sexual orientation. Our employees, as well as applicants and others with whom we do business, will not be subjected to sexual, racial, religious, ethnic, or any other form of unlawful harassment and/or discrimination. In addition, Jamison adheres to the equal employment opportunity requirements of all states and localities in which it does business.
Jamison's commitment to equal opportunity is applied through every aspect of the employment relationship, including, but not limited to, recruitment, selection, placement, training, compensation, promotion, transfer, termination, and all other matters of employment.
Applicants may be required to successfully complete an online assessment to determine qualifications for positions requiring specific skills.
All applications must be submitted through our application system at: https://www.jps-online.com/apply-now/

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