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Records Retention Jobs in Wisconsin (NOW HIRING)

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Compliance Administrator

Madison, WI · On-site

$55 - $75/hr

Organize inspection reports, corrective actions, and regulatory documentation. * Assist with OSHA reporting requirements and record retention. * Support incident documentation and regulatory filings.

COMPASSUS

Business Office Coordinator

Plover, WI · On-site

Follows Records Retention policy for financial, clinical, personnel, and vendor/contract. * Tracks, updates, and aids in compliance with colleague professional licenses, in-service training, contract ...

City of Milwaukee

ADMINISTRATIVE ASSISTANT II

Milwaukee, WI · On-site

$17.75 - $24/hr

In accordance with the City's records retention schedule, create and maintain confidential filing systems (electronic and physical) for all general city employees. Work with Human Resources ...

Texas Electric Cooperatives, Inc.

WI · On-site

$65 - $80/hr

... records retention schedules * • Serve as backup for administrative duties with ethics and compliance and open records functions. * • Serve as a notary public * • Maintain the security of ...

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All JobsRecords Retention JobsRecords Retention Jobs in Wisconsin

Records Retention information

See Wisconsin salary details

$36.8K

$69.6K

$112K

How much do records retention jobs pay per year?

As of Sep 6, 2026, the average yearly pay for records retention in Wisconsin is $69,601.00, according to ZipRecruiter salary data. Most workers in this role earn between $53,000.00 and $81,300.00 per year, depending on experience, location, and employer.

What is a records retention?

A Records Retention job involves managing an organization's documents and records in compliance with legal, regulatory, and business requirements. Responsibilities typically include developing retention schedules, ensuring proper storage and disposal of records, and maintaining data security. The role helps organizations minimize risk, improve efficiency, and ensure compliance with industry regulations.

What are some typical challenges someone in a records retention role might face?

A Records Retention professional often encounters challenges such as keeping up with evolving regulations, ensuring consistent compliance across departments, and managing large volumes of physical and digital records. Balancing the need for data accessibility with privacy and security concerns can also be demanding, especially when responding to audits or record requests. Adapting to new technologies and improving filing or archiving processes are frequent parts of the job. By staying organized and proactive, you can help ensure information is reliably stored, easily retrievable, and properly disposed of when necessary.

What are the key skills and qualifications needed to thrive in the records retention position, and why are they important?

Excelling in Records Retention requires strong organizational skills, attention to detail, and an understanding of document management policies or regulatory compliance standards. Familiarity with electronic records management systems (ERMS), data archiving tools, and industry certifications like Certified Records Manager (CRM) is often preferred. Effective communication, discretion, and the ability to work independently or within teams are valuable soft skills. These competencies ensure that sensitive information is managed properly, legal obligations are met, and records are efficiently preserved or disposed of according to company guidelines.

What are the most commonly searched types of Records Retention jobs in Wisconsin?

The most popular types of Records Retention jobs in Wisconsin are:

What are popular job titles related to Records Retention jobs in Wisconsin?

For Records Retention jobs in Wisconsin, the most frequently searched job titles are:

What job categories do people searching Records Retention jobs in Wisconsin look for?

The top searched job categories for Records Retention jobs in Wisconsin are:

Records Retention jobs near you
Infographic showing various Records Retention job openings in Wisconsin as of August 2026, with employment types broken down into 1% As Needed, 82% Full Time, 13% Part Time, 1% Temporary, 2% Contract, and 1% Nights. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution, with an average salary of $69,601 per year, or $33.5 per hour.

Compliance Administrator

Quality Power Solutions LLC

Madison, WI • On-site

Full-time

Posted 20 days ago

Job description

Purpose of Job
The Compliance Administrator is responsible for supporting the organization's regulatory, customer, and operational compliance programs. This position ensures company documentation, certifications, training records, and compliance requirements remain accurate, current, and audit-ready.
The Compliance Administrator works closely with Operations, Human Resources, Safety, and management to maintain compliance with federal, state, customer, and internal company requirements, supporting the broader safety and compliance function led by the EHS Director.
Job Components
Regulatory Compliance
  • Maintain compliance with applicable federal, state, and local regulations.
  • Monitor regulatory changes and communicate updates to management.
  • Assist in implementing new compliance requirements and procedures.
  • Support OSHA, DOT, and other regulatory compliance initiatives.

Customer Compliance
  • Maintain customer compliance portals and prequalification systems.
  • Upload and update required documentation, including safety statistics, insurance certificates, training records, and certifications.
  • Monitor portal expiration dates and ensure timely renewals.
  • Respond to customer compliance requests and documentation requirements.

OSHA Documentation
  • Maintain OSHA injury and illness records (300, 300A, and 301 logs).
  • Organize inspection reports, corrective actions, and regulatory documentation.
  • Assist with OSHA reporting requirements and record retention.
  • Support incident documentation and regulatory filings.

Training Records Management
  • Maintain employee training records and learning management systems.
  • Schedule required regulatory and customer-required training.
  • Track recurring training requirements and notify supervisors of upcoming expirations.
  • Prepare training reports for management and customers.

Certification Tracking
  • Track employee certifications, licenses, and qualifications.
  • Monitor expiration dates for certifications including OSHA, First Aid/CPR, equipment qualifications, and other required credentials.
  • Coordinate renewal training and documentation.
  • Maintain certification databases.

Audit Preparation
  • Prepare documentation for internal, customer, insurance, and regulatory audits.
  • Perform periodic compliance reviews to ensure documentation accuracy.
  • Track corrective actions resulting from audits.
  • Assist departments in maintaining audit readiness.

Policy Administration
  • Maintain company policies and procedures.
  • Coordinate policy revisions and document approvals.
  • Ensure employees receive updated policies.
  • Maintain policy revision history.

Document Control
  • Maintain controlled documents using established document control procedures.
  • Ensure current revisions are available throughout the organization.
  • Archive obsolete documents according to company retention requirements.
  • Organize compliance documentation for easy retrieval.

Compliance Reporting
  • Prepare monthly and quarterly compliance reports.
  • Track key compliance metrics and performance indicators.
  • Maintain compliance dashboards and management reports.
  • Assist leadership with regulatory reporting as needed.

Employee Onboarding
  • Coordinate compliance-related onboarding activities for new employees.
  • Ensure required training, acknowledgments, and documentation are completed.
  • Verify completion of regulatory and customer-required onboarding requirements.
  • Maintain onboarding records.

Certificates of Insurance (COIs)
  • Coordinate requests for Certificates of Insurance.
  • Track customer insurance requirements.
  • Work with insurance providers to obtain updated certificates.
  • Maintain COI records and expiration tracking.

DOT Compliance
  • Maintain Driver Qualification Files (DQFs).
  • Track Commercial Driver License (CDL) requirements.
  • Monitor medical certificates, motor vehicle records, and annual reviews.
  • Coordinate DOT drug and alcohol testing documentation.
  • Assist with FMCSA compliance requirements and recordkeeping.

Qualifications
Education
  • Associate's degree in Business Administration, Occupational Safety, Human Resources, or related field preferred.
  • Equivalent combination of education and experience will be considered.

Experience
  • 2-5 years of experience in compliance, safety administration, human resources, quality systems, or related administrative roles.
  • Experience maintaining customer compliance portals is preferred.
  • Experience with OSHA and DOT compliance documentation is highly desirable.

Knowledge
  • OSHA recordkeeping requirements.
  • DOT/FMCSA compliance requirements.
  • Customer prequalification systems (ISNetworld, Avetta, Veriforce, PEC, etc.).
  • Document control practices.
  • Regulatory record retention requirements.
  • Microsoft Office Suite (Excel, Word, Outlook, PowerPoint).

Skills
  • Exceptional organizational and time management skills.
  • Strong attention to detail.
  • Excellent written and verbal communication.
  • Ability to manage multiple deadlines simultaneously.
  • Strong analytical and problem-solving abilities.
  • Ability to maintain confidential information.
  • Customer service oriented with strong interpersonal skills.

Preferred Certifications
  • OSHA 30-Hour General Industry or Construction
  • Certified Occupational Safety Specialist (COSS)
  • Certified Compliance & Ethics Professional (CCEP) (preferred)
  • DOT Compliance Training Certificate
  • First Aid/CPR Certification (preferred)

Supervisory Responsibility
This position does not have supervisory responsibility.
Scope Data
  • Provides compliance administration support across the organization's offices and field operations.
  • Operates under the direction of the EHS Director, with moderate autonomy in day-to-day task execution.

Key Performance Indicators (KPIs)
  • 100% on-time customer portal compliance submissions.
  • Zero overdue employee certifications.
  • Training completion rate of 98% or greater.
  • Successful completion of customer and regulatory audits.
  • OSHA logs maintained accurately and submitted on time.
  • DOT files maintained at 100% compliance.
  • Policy revisions completed within established timelines.
  • Compliance reports submitted by scheduled deadlines.

Work Environment
  • Primarily office-based, with prolonged periods of sitting and computer work.
  • Occasional lifting up to 25 pounds.
  • Occasional travel to company locations for audits or training.
  • Ability to file, organize, and retrieve records.

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